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When you choose to paper file Form W-2 for the 2025 tax year, sending it to the correct SSA mailing address is essential for timely submission.
The mailing address depends on whether payments
are included or not and the state where your business operates.
Table of Contents:
1. Where Do I mail W-2 and W-3 Forms?
Send paper copies of Forms W-2 and W-3 to the following address:
Social Security Administration
Direct Operations Center
Wilkes-Barre, PA 18769-0001
The SSA recommends filers to E-file W-2 for quick processing and instant IRS updates. Also, we deliver Employee copies via postal mail or online access. E-File Now with TaxBandits
For state filing, the mailing address varies by state.
Click here to learn more about state filing information.
Employers must file W-2s with the Social Security Administration before February 2, 2026. In addition to filing with the IRS, employers are required to distribute form copies to their employees.
Click here to learn more about the federal and State W-2 deadlines.
2. Why is e-filing a better choice than paper filing for Form W-2?
The SSA requires employers to file 10 or more W-2 forms electronically instead of mailing paper copies. Furthermore, the SSA encourages employers to file Form W-2 electronically for faster processing.
Benefits of E-filing Form W-2 Over Paper Filing:
- E-filing is faster, safer, and more accurate than mailing your W-2 forms, as the returns are transmitted directly to the SSA.
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You can instantly receive status updates on your e-filed
W-2 forms. -
It reduces the likelihood of errors with built-in
pre-validation checks. - E-filing saves both your time and money, making W-2 filing more efficient and secure.
