BanditAI
Pennsylvania Payroll
Taxes in Minutes
Stay compliant with new-hire reporting, withholding, and
unemployment insurance taxes.
Form NHR
Deadline: Within 20 days of hire
Form PA-W3R
Deadline: Apr 30, Jul 31, Oct 31,
Jan 31
Form UC-2
Deadline: Apr 30, Jul 31, Oct 31, Jan 31
Form UC-2A
Deadline: Apr 30, Jul 31, Oct 31, Jan 31
Pennsylvania Filing Requirements for New Hire, Withholding, and Unemployment
Stay compliant with Pennsylvania’s new hire, withholding, and unemployment filing requirements—on time, every time.
| Forms | Filing Requirements | Filing Methods | Due Date |
|---|---|---|---|
New Hire Report |
All Pennsylvania employers must report newly hired, rehired, or recalled employees. This includes government, nonprofits, and private businesses. |
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Within 20 calendar days of the employee's hire, rehire, or start date. |
Withholding Reconciliation
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Form PA-W3R (Employer Quarterly Return of Income Tax Withheld). All Pennsylvania employers who withhold state income tax must file quarterly reconciliation returns. Even if no wages were paid or no tax was withheld. |
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Unemployment Insurance |
All employers subject to the Pennsylvania Unemployment Insurance Law must file quarterly reports. Must file even if no wages paid or no contributions due. Note: Forms UC-2 and UC-2A are generally filed together as part of quarterly reporting. However, if no wages were paid during the quarter, only Form UC-2 may be required. |
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Unemployment Wage Detail |
Quarterly Wage Detail Report (Form UC-2A) is a required quarterly filing used to report employee wage details for unemployment compensation purposes. The information reported helps determine unemployment benefits and employer tax liability. Form UC-2A must be filed together with Form UC-2 each quarter. |
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File Pennsylvania Payroll Forms with Confidence
Simplify Pennsylvania state compliance, and avoid missed deadlines with TaxBandits—your complete solution for
state and federal filings.
Pennsylvania Annual Withholding Reconciliation Form REV-1667
Understand Pennsylvania’s additional filing requirements and stay compliant.
| Filing Requirement | Used to reconcile the total Pennsylvania income tax withheld during the year with payments made. It also serves as the transmittal for employee Forms W-2 and 1099s. |
|---|---|
| Due Date | January 31st of the following year. |
| What to Include | Total compensation/distributions subject to PA withholding, total PA income tax withheld, and reconciliation with W-2s and 1099s issued to employees/contractors. |
| Filing Method | Electronic filing via the myPATH portal is strongly recommended and required in most cases. W-2s and 1099s must be filed together with REV-1667. |
Information Required to File
Know what information you need to file Pennsylvania payroll forms accurately.
What to Report in New Hire?
- Employee's legal full name
- Employee's physical address
- Social Security Number (SSN)
- Date of hire
- FEIN, employer name & address
- State of hire for multi-state employers
What to Report in Form PA-W3R?
- Employer name and address
- Federal Employer Identification Number (FEIN)
- Pennsylvania withholding account number
- Total gross wages paid during quarter
- Total Pennsylvania income tax withheld
- Prior period payments or credits
- Adjustments for overpayments or underpayments
What to Report in Forms UC-2 / UC-2A?
- Employer UC Account Number and FEIN
- Employee names and SSNs
- Total gross wages paid during the quarter
- Taxable wages
- Employer contribution rate
- Number of weeks worked per employee
How to file Payroll Tax Forms with the State of Pennsylvania?
Create a free TaxBandits account and follow these simple steps to e-file your Pennsylvania forms efficiently.
Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting, Form PA-W3R withholding reconciliation, and quarterly unemployment insurance Forms UC-2 and UC-2A.
Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee wages, withholding amounts, and contribution data.
Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting, Form PA-W3 withholding reconciliation, and quarterly unemployment insurance Forms UC-2 and UC-2A.
Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee wages, withholding amounts, and contribution data.
Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
Start e-filing with Pennsylvania today—TaxBandits makes it quick and easy!
Pennsylvania Payroll Tax Filing — Simple, Transparent Pricing
Pay for more than filing—accuracy, right outcome, and peace of mind.
| No of Forms | First Form | Next 3 Forms | 5-25 Forms | 26-50 Forms | 51-100 Forms | 101-500 Forms | 501-1000 Forms |
|---|---|---|---|---|---|---|---|
| New Hire Reporting | $1 / Employee | ||||||
Withholding Form (PA-W3R) | $5.95 | $5.25 | $4.75 | $4.25 | $3.75 | $3.25 | $3.00 |
Unemployment Insurance and Wage Detail (Form UC-2 / Form UC-2A) | $5.95 | $5.25 | $4.75 | $4.25 | $3.75 | $3.25 | $3.00 |
Annual Reconciliation (Form REV-1667) | $5.95 | $5.25 | $4.75 | $4.25 | $3.75 | $3.25 | $3.00 |
For high-volume filing, call us at (704) 684-4758 for customized pricing.
Penalties and Corrections for New Hire, Withholding, and Unemployment
Know the penalties and how to correct errors before they impact compliance.
| Form | Penalties | Corrections |
|---|---|---|
New Hire Report |
Failure to report newly hired, rehired, or recalled employees may result in a penalty of up to $25 per employee. This can increase to up to $500 per employee if there is a conspiracy or false information. |
Corrections to previously submitted new hire reports should be made through the PA CareerLink® New Hire Reporting portal. Contact Pennsylvania New Hire Reporting Program: Phone: (888) 724-4737 Email: ra-li-cwds-newhire@pa.gov |
Form PA-W3R (Withholding) |
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File an amended Form PA-W3 through the Pennsylvania Department of Revenue Online Services Portal or by mail marked “AMENDED.” Include corrected information and any additional tax due. Mail to: Pennsylvania Department of Revenue, P.O. Box 280416, Harrisburg, PA 17128-0416 |
Unemployment Insurance |
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Submit a corrected report through the Unemployment Compensation Management System (UCMS) online portal. Use Form UC-2X / UC-2AX for wage corrections. Contact Employer Tax Services at 866-403-6163 for assistance. |
Beyond State Payroll Filing: Simplifying All Your Tax Needs
At TaxBandits, we simplify more than just state payroll filings. From Form 941 to 1099, W-2, and beyond, we make tax filing easier for businesses of all sizes. Our platform streamlines federal and state compliance, saving you time and reducing errors, so you can focus on growing your business.
Frequently Asked Questions
Pennsylvania employers may need to file multiple payroll tax forms depending on their business obligations. Common filings include new hire reports, Form PA-W3R for withholding reconciliation, Form UC-2 for unemployment contributions, and Form UC-2A for employee wage details. Employers issuing Forms W-2 or 1099 may also need to file Form REV-1667 annually.
Pennsylvania employers must report newly hired, rehired, or recalled employees within 20 calendar days of the employee’s hire date or return-to-work date.
Any employer withholding Pennsylvania state income tax from employee wages must file Form PA-W3R quarterly. Employers are generally required to file even if no wages were paid or no tax was withheld during the quarter. Businesses can file Form PA-W3R electronically through providers such as TaxBandits to simplify Pennsylvania payroll tax reporting.
Any employer withholding Pennsylvania state income tax from employee wages must file Form PA-W3R quarterly. Employers are generally required to file even if no wages were paid or no tax was withheld during the quarter. Businesses can file Form PA-W3R electronically through providers such as TaxBandits to simplify Pennsylvania payroll tax reporting.
Form UC-2 is the Employer’s Report for Unemployment Compensation. Employers use it to report taxable wages and unemployment contributions to the Pennsylvania Department of Labor & Industry each quarter.
Form UC-2A is the quarterly wage detail report submitted along with Form UC-2. It contains employee-level wage information, including wages paid, Social Security Numbers, and weeks worked.
Yes. Pennsylvania employers generally file Forms UC-2 and UC-2A together as part of quarterly unemployment compensation reporting. However, if no wages were paid and there were no employees during the quarter, Form UC-2A may not be required.
Late filing of Pennsylvania payroll tax forms can result in significant penalties and interest. Here’s a breakdown:
- Withholding Tax (PA-W3R / Quarterly Returns): Late filing penalty of 5% per month (or fraction of a month), up to a maximum of 25% of the unpaid tax. Late payment also incurs additional penalties and interest.
- Unemployment Insurance (UC-2 / UC-2A): Late filing penalty of 15% of the total contributions due for the quarter (minimum $125, maximum $450). Additional penalties apply for failing to file electronically when required.
- New Hire Reporting: Up to $25 per unreported employee, increasing to $500 per employee in cases of intentional failure or false information.
Interest continues to accrue on any unpaid tax until fully paid. Filing late can also trigger compliance issues and potential audits.
Tip: Using TaxBandits helps ensure timely electronic filing and reduces the risk of penalties.
Yes. Pennsylvania encourages or requires electronic filing for many payroll tax forms, including unemployment insurance reports and withholding reconciliation returns. Employers can also use platforms like TaxBandits to securely e-file state payroll forms online.
Employers typically need:
- FEIN and Pennsylvania account numbers
- Employee names and Social Security Numbers
- Wage and withholding details
- Unemployment taxable wages
- Employer contribution rates
- Quarterly payroll totals
Form REV-1667 is the Annual Withholding Reconciliation Statement. Employers use it to reconcile Pennsylvania income tax withheld with employee Forms W-2 and 1099 submitted for the year.
Yes. Employers can amend previously filed withholding or unemployment forms if errors are identified. Corrections are generally submitted through the appropriate Pennsylvania online portal or by filing amended forms.
Many businesses use electronic filing solutions such as TaxBandits to prepare and file Pennsylvania payroll tax forms securely, reduce errors, track deadlines, and manage both federal and state compliance from one platform.
Success Starts with TaxBandits
An IRS Authorized E-file Provider You Can Trust!