BanditAI
File Vermont Payroll
Taxes in Minutes
Stay compliant with new-hire reporting, withholding, and
unemployment insurance taxes.
Form NHR
Deadline: Within 10 days of hire
Form WHT-436
Deadline: 25th of month following quarter (Apr 25, Jul 25, Oct 25, Jan 25)
Form C-101
Deadline: Apr 30, Jul 31, Oct 31, Jan 31
Vermont Filing Requirements for New Hire, Withholding, and Unemployment
Stay compliant with Vermont's new hire, withholding, and unemployment filing requirements—on time, every time.
| Forms | Filing Requirements | Filing Methods | Due Date |
|---|---|---|---|
| New Hire Report | All Vermont employers must report newly hired, rehired (after 60+ days separation), or recalled employees. Includes government, nonprofits, and private businesses. |
(Employers reporting more than 10 new hires must file electronically.) |
Within 10 days of the employee’s hire, rehire, or recall date (or the independent contractor’s start date). |
|
Withholding (Form WHT-436) |
All employers who withhold Vermont income tax must file the Quarterly Withholding Reconciliation (Form WHT-436). File even if no wages were paid. |
|
Quarterly Reconciliation due on the 25th of the month following the end of each quarter:
|
|
Employer’s Quarterly Wage and Contribution Report (Form C-101) |
All employers with employees subject to Vermont unemployment insurance must file. Even if no wages were paid, a return must be filed. |
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File Vermont Payroll Forms with Confidence
Simplify Vermont state compliance, and avoid missed deadlines with TaxBandits—your complete
solution for state and federal filings.
Vermont Annual Withholding Reconciliation Form WHT-434
Understand Vermont's additional filing requirements and stay compliant.
| Filing Requirement | Used to reconcile the total Vermont income tax withheld during the year with payments made. Serves as the transmittal for employee Forms W-2. |
|---|---|
| Due Date | January 31st of the following year. |
| What to Include | Total wages, total tax withheld, and reconciliation with W-2s issued to employees. |
| Filing Method | Electronic filing via myVTax is strongly recommended. |
Information Required to File
Know what information you need to file Vermont payroll forms accurately.
What to Report in a New Hire?
- Employee full name
- Employee address
- Social Security Number (SSN)
- Date of hire (first day of work)
- Employer name, address, and FEIN
What to Report in Form WHT-436?
- Business details and FEIN
- Total Vermont wages paid
- Vermont income tax withheld
- Child Care and Health Care Contributions
- Number of employees
What to Report in the Quarterly Employment and Wage Detail Report?
- Employee names and SSNs
- Gross wages paid each quarter
- Taxable wages (subject to UI wage base)
- Contributions due
How to file Payroll Tax Forms with the State of Vermont?
Create a free TaxBandits account and follow these simple steps to e-file your Vermont forms efficiently.
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Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting, withholding Forms WHT-436 and WHT-434, and quarterly unemployment insurance Form C-101.
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Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee information, wages, withholding amounts, and contribution data.
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Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
-
Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting, withholding Forms WHT-436 and WHT-434, and quarterly unemployment insurance Form C-101.
-
Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee information, wages, withholding amounts, and contribution data.
-
Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
Start e-filing with Vermont today—TaxBandits makes it quick and easy!
Vermont Payroll Tax Filing — Simple, Transparent Pricing
Pay for more than filing—accuracy, right outcome, and peace of mind.
| Forms | Price per Form* |
|---|---|
| New Hire Reporting (Form C-61) | $1 / Employee |
| Withholding Form (WHT-436) | $5.95 |
| Unemployment Wage Report (Form C-101) | $5.95 |
| Annual Reconciliation (Form WHT-434) | $5.95 |
Penalties and Corrections for New Hire, Withholding, and Unemployment
Know the penalties and how to correct errors before they impact compliance.
| Form | Penalties | Corrections |
|---|---|---|
| New Hire Report | Vermont does not impose a specific monetary penalty for late new hire reporting. However, employers are legally required to report within 10 days under federal law. Failure to report may result in civil proceedings and enforcement actions. |
Submit corrections or late reports through the Vermont Department of Labor Employer Online Services portal. Phone: (802) 241-2194 |
| Form WHT-436 |
|
File an amended return via the myVTax portal. Phone: 802-828-2551 Email: tax.business@vermont.gov |
Form C-101 (Employer’s Quarterly Wage and Contribution Report ) |
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Submit corrected Form C-101 through the Vermont Internet Tax and Wage System (VITWS). Contact Vermont Department of Labor at (802) 828-4344 or Labor.UIAndWages@vermont.gov for assistance. |
Beyond State Payroll Filing: Simplifying All Your Tax Needs
At TaxBandits, we simplify more than just state payroll filings. Form 941 to 1099, W-2 and beyond, we make tax filing easier for businesses of all sizes. Our platform streamlines federal and state compliance, saving you time and reducing errors, so you can focus on growing your business.
Frequently Asked Questions
Register with the Vermont Department of Labor Employer Web Application Portal at labor.vermont.gov. Log in and submit new hire information electronically within 10 days of the employee's first day of work. Employers with 10 or fewer new hires annually may request approval for alternative submission methods by contacting (802) 828-4344.
Vermont employers must report new hires and rehired employees within 10 days of the first day work is performed for compensation. This applies to full-time, part-time, and temporary employees. Electronic filers must submit reports through the official portal.
You must provide: employee's legal name, address, Social Security Number, first day of work, employer FEIN, employer name and address, and state of hire for multi-state employers.
Form WHT-436 is the Quarterly Withholding Reconciliation form used to report and remit Vermont state income tax withheld from employee wages. It is due on the 25th of the month following each quarter: April 25, July 25, October 25, and January 25.
Yes. Vermont employers must withhold state income tax from employees' wages. The amount is calculated based on the employee's Form W-4VT (Vermont Employee's Withholding Allowance Certificate) and Vermont withholding tables. All withholding must be reported and remitted quarterly.
The Vermont UI wage base is set annually. Check with the Vermont Department of Labor for the current year's wage base limit. Unemployment insurance contributions are only due on wages up to this annual limit per employee.
New employers pay a standard rate. Established employers receive an individually calculated rate based on their experience history and reserve account balance. Contact the Vermont Department of Labor at (802) 828-4344 for current year rates.
File online (required) through the Vermont Internet Tax and Wage System (VITWS) at labor.vermont.gov. Log in to the Unemployment Services for Employers portal and select "Employer Quarterly Reporting" to file Form C-101 and make payment by the due date.
Yes. Vermont requires all employers with active unemployment insurance accounts to file Form C-101 every quarter, even if no wages were paid. Reports must be filed electronically to avoid penalties.
The Vermont Department of Labor assesses late filing and late payment penalties according to state regulations. Additionally, interest accrues on any unpaid contributions at a rate of 1.5% per month. To protect your business from these penalties and interest charges, ensure you file and pay your unemployment insurance reports electronically by the quarterly deadline.
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