Pennsylvania Form W-2 & REV-1667
Filing Requirements

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Pennsylvania State Filing

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Pennsylvania W-2 State Filing Requirements

  • The Form W-2, Wage, and Tax Statement should be filed with the State of Pennsylvania.
  • The State of Pennsylvania also mandates the filing of Form REV-1667, Annual Withholding Reconciliation Statement.

Deadline to file Form W-2 and Form REV-1667 is

January 31, 2023.

TaxBandits is here to help you with both Federal and State filing of Form W-2. Also TaxBandits supports filing of Annual Withholding Reconciliation Statement Form REV-1667.

Q. Does Pennsylvania require W-2 filing ?

A. Yes! the Pennsylvania Department of Revenue mandates the filing of Form W-2 provided there is a state withholding tax. The Annual Withholding Reconciliation Statement (REV-1667) has to be filed for each employee along with Form W-2.

Q. Does Pennsylvania require any additional forms to be submitted while filing W-2?

A. Yes, when you file Form W-2 with Pennsylvania, you must attach the reconciliation form based on filing mode.

E-filing - You must submit Form REV-1667 (Annual Withholding Reconciliation Statement), with your W-2s.

Paper filing - If you file Form W-2 by paper, you must attach Form REV-1667 (Annual Withholding Reconciliation Statement) on or before January 31, 2023, regardless if this date falls on a weekend or holiday.

Note: When you E-file Form W2 Online with TaxBandits, we will take care of the reconciliation Form REV-1667.

Q. What is the deadline to file Form W-2 with Pennsylvania?

A. The deadline to file Form W-2 and the annual reconciliation Form REV-1667 with the Pennsylvania Department of Revenue is January 31. This deadline is applicable for both paper and
electronic filing.

Note: If the deadline falls on a weekend or federal holiday, the next business day is the deadline.

Q. Can I electronically file W-2 with Pennsylvania?

A. Yes! As an employer, you can file Form W-2 electronically with the state of Pennsylvania. If you provide or report 10 or more W-2 wage records with Form REV-1667 (Annual Withholding Reconciliation Statement), they must be filed electronically.

Q. What are the penalties for late filing of W-2 with Pennsylvania?

A. If any amount of taxes withheld from Pennsylvania's employee is not reported and fully disclosed on or before the due date, interest will be charged daily from the due date to the date at which payment is made.

  • Penalties for late filing Form W-2
    • Failure to file quarterly return in the imposition of an addition to tax of 5% per month of the total return, i.e., a minimum of $5. The penalty may reach up to a maximum of 25% per return.
  • Penalties for late payment of taxes
    • Failure to pay the tax withheld to the PA Department of Revenue on or before the due date for filing the quarterly reconciliation return will result in addition to tax of 5% per month of the underpayment for each month or fraction thereof (maximum 50%).
  • Interest for not paying taxes

Learn more about Form W-2 penalties.

Q. Can I file Form W-2c with the State of Pennsylvania?

A. Yes! You can review and make corrections in the transmitted W-2 forms and Form REV-1667 with the Pennsylvania Department of Revenue. The corrections in Form W-2 have to be made within three years of the original submission date.

Any corrections made are not final until the REV-1667, Annual Withholding Reconciliation Statement (Transmittal) is submitted.

Mailing Address For Corrected Form W-2s:

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Q. Where do I mail W-2 forms when filing with the State of Pennsylvania?

A. As an employer, you only need to mail Form W-2s when you paper file. The State of Pennsylvania accepts the paper filing of W-2 only when you file less than 10 forms. If you file 10 W-2s or more, you must file W-2 electronically.

Irrespective of the form volume, e-filing is more convenient, and you will know the status of your filing immediately. If you still decide to paper file, include form REV-1667 and send form copies to:

Mailing Address of Form W-2:

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Are you looking for an IRS-certified e-file provider? TaxBandits is the market leader in e-filing various tax forms, including W-2s. We support both Federal and State filing. Whether you want to file W-2s for 10 or 1000 employees, we have a solution for businesses of all sizes.

Get started with TaxBandits today and stay compliant with the State of Pennsylvania! Start Filing Now

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