IRS Form W-9: Request Vendors to Complete, E-sign, and Submit Online

Request, Receive and store the
W-9s electronically.

Automate your Form W-9 and 1099 process Electronically with our Software

IRS Form W-9 Process

Request W-9 Online

Request W-9 Online

Add vendor information (Name, Email) and request the Form W-9 online.

E-sign W-9

E-sign W-9

Vendor completes, e-signs, and submits the Form W-9 electronically.

Get Timely Notification

Get Timely Notification

Our Software will notify you once the vendor submits the completed Form W-9.

IRS 1099 Forms Filing

TIN Validation

TIN Validation

Add on the TIN Validation feature to verify the vendor’s TIN against the IRS database.

E-File 1099s

E-File 1099s

During year-end, automatically transfer vendor details to e-file Form 1099 with the IRS.

Delivering 1099 Copies

Delivering 1099 Copies

TaxBandits delivers the recipient copy through a secure online access portal or postal mail.

How to complete 2022 Form W-9 Online with TaxBandits?

A simple and easy way to get your contractor's
W-9. TaxBandits for you!
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What Information should Vendor complete on Form W-9 for 2022?

  • 1. Contractor/Payee Details: Name, Business Name, Business type, Address
  • 2. Contractor/Individual TIN (EIN/SSN)
  • 3. Signing the Form

Now, It's simple to complete Form W-9 with TaxBandits. Enter information that is applicable to you. Your payer will be notified for the updates.

Frequently Asked Questions
on Form W-9

What is Form W-9?

Form W-9 is an IRS tax form used by an individual or entity to request a person's name, address, Taxpayer Identification Number (TIN) and certification from a hired contractor or vendor to e-file the 1099 information returns. IRS W-9 Form is known as Request For Taxpayers Identification Number and Certification Form.

With TaxBandits online portal, employers can automate the entire compliance process and manage all W-9 forms at one place securely.

At the sametime, vendors can complete, e-sign and submit their W-9 in a few minutes with the help of our simple and easy-to-follow guided process.

Visit to learn more about Form W-9.

What is backup withholding?

If you are a payer and making payments to a vendor, you should withhold 24% of the payment and pay it to the IRS. This is called a
backup withholding. This withholding does not apply to all payments. Payments that are subject to backup withholding are given below.

  • Interest
  • Tax-exempt interest
  • Dividends
  • Broker and barter exchange transactions
  • Rents
  • Royalties
  • Nonemployee pay
  • Payments made in settlement of payment card
  • Third-party network transactions
  • Certain payments from fishing
    boat operators

What are the penalties if the contractors/payees fail to furnish correct TIN?

TIN Mismatch: Penalty of $50 imposed on contractors or vendors, if they fail to provide their requester with the correct TIN, unless an acceptable reason is stated. At TaxBandits, we verify vendors' TIN against IRS databases to avoid
these penalties.

Civil Penalty: If a vendor provides false information with respect to withholding, he/she will be subject to $500 penalty.

Criminal Penalty: Provides falsifying information wilfully will lead to criminal penalties.

For more details, visit,

How to integrate TaxBandits API with your software to request IRS Form W-9?

You can integrate your application with our intuitive TaxBandits API to request TIN (Form W-9) from your Vendors. Here are steps how it works.

  • Step 1: Send the vendors Name and Email on our Form W-9 API request.
  • Step 2: The vendor will receive an email (customized) with the link to complete W-9.
  • Step 3: Clicking the link, the vendor will be redirected to the secured portal (White-labeled). On the portal, the vendor can add TIN and E-Sign.
  • Step 4: You will be notified along with the link to download the completed Form W-9 via Webhook. Using the W-9 information you can easily file the 1099 Forms with TaxBandits.

More FAQ on Form W-9

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Request Vendors to Complete, E-sign and Submit Form W-9