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File IRS Form W-2 Online

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Form W-2 Overview

Form W-2 is a payroll or employment tax return form that is filed electronically with the SSA (Social Security Administration) by employers for their employees each year. In addition to filing with the SSA, employers must send copies of Form W-2 to their employees to report salary and other compensations offered throughout the year.

Employees will need to receive a W-2 Form if you provided them with income that had social security, income, or Medicare tax withheld. They will use the information on their W-2 to complete their personal income tax returns. A W-3 must be submitted with your W-2 forms. Form W-3 is a transmittal form that reports the total earnings, social security wages, Medicare wages, and tax withholdings for your employees during the tax period.

W-2 Tax Year Deadlines for 2017

Recipient Copy Deadline

January 31, 2018

Paper Filing Deadline

January 31, 2018

E-Filing Deadline

January 31, 2018



Required Information to File Form W-2 Online

  • Employer Details: Name, EIN, Employer Code, Employer Type, and Address
  • Employee Details: Name, SSN, Address, and Contact Information
  • Federal Details: Federal Income and Federal Tax Withheld
  • State Filing Details: State Income and State Tax Withheld
IRS Form W2 2017

Employer Copies of W-2

  • Copy A is a red copy of this form that is provided for informational purposes only. It’s submitted to the SSA with Form W-2 and Form W-3. In order to avoid being penalized download a scannable copy of this form from the IRS.
  • Copy D is the W-2 copy the employer keeps it for their records.
  • Copy 1 is submitted by employers to their state, city, or local tax department, if applicable.

Employee Copies of W-2

  • Copy B is the W-2 that employees receive. They have black ink and can be downloaded, completed, and printed. This copy is filed with the employee's federal income tax return.
  • Copy C is the W-2 copy that employee keeps for their personal records.
  • Copy 2 is given to employees so they can file with their state or local income tax returns if applicable.

Don't worry about the copies when you file your W-2 returns with TaxBandits. You can access or download all the required copies of your Form W-2 directly from our print center.

How to E-file Form W-2 with TaxBandits

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  • Create or sign in to your TaxBandits account
  • Select “New W-2 Form”
  • Enter or select employer details
  • Enter employee details
  • Follow interview-style process
  • Enter state information (if applicable)
  • Review, pay, and transmit your form to the SSA

State Filings for Form W-2

Complete your W-2 state filing requirements with TaxBandits

Depending on your state requirements, you may need to file Form W-2 and other reconciliation forms with your applicable state. You can e-file these forms easily from your TaxBandits account.

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Correction Form W-2c

Form W-2c is used to correct errors, such as an incorrect name, social security number, or amount, on any
Form W-2 or W-2c filed previously with the SSA.

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IRS Penalties For Not FIling Form W-2

Failure to file Form W-2 by the deadline results in a $30 penalty per W-2. Filing 30 days after the due date raises the penalty to $60 per form, with a max fine of $500, or $200 for small business owners.

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Need More Time to file Your W-2 Forms?

Apply for a tax extension with Form 8809

If you are unable to file Form W-2 by the due date, you can apply for a 30-day extension of time by paper file tax extension Form 8809.

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