How to E-File Form 941-SS Online for 2023 Tax Year with TaxBandits?

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What Information is Required to File Form 941-SS Online?

TaxBandits for Every Business  IRS Form 941 SS for 2023
  • 1. Employer Details: Name, EIN, and Address
  • 2. Employment Details:
    • Employee Count
    • Medicare Tax and Social Security
    • Deposit Made to the IRS
    • Tax Liability (Monthly/Semiweekly)
    • Signing Authority Information
    • Online Signature PIN or Form 8453-EMP

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Form 941-SS Key Features

Schedule B (Form 941)

Schedule B (Form 941)

TaxBandits helps to report Form Schedule B tax liability and semiweekly deposit schedule and transmit it directly to the IRS.

94x Online Signature PIN

94x Online Signature PIN

The IRS requires you to sign your form with an Online Signature PIN when filing your Form 941-SS. Simply apply a FREE Online Signature PIN with TaxBandits.

Form 8453-EMP

Form 8453-EMP

If you don't have an Online Signature PIN, don't worry! You can always use Form 8453-EMP to e-sign your Form 941 through TaxBandits.

Prior-Year Tax Filing

Prior-Year Tax Filing

TaxBandits support Form 941-SS filing for both the current and previous tax periods. You can file for both tax periods without any additional pricing.

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Frequently Asked Questions

What are the changes to Form 941 for the first quarter of 2023?

There are a few minor changes to the Q1 Form 941 for 2023. First, the IRS updated the attachment Form 8974, Qualified Small Business Payroll Tax Credit for Increasing Research Activities. This form is now used by small businesses to claim a tax credit of up to $250,000.

To reflect this, Line 12 of Form 8974. has been updated. In previous quarters it has been "Credit”, it is now ‘Credit against the employer share of social security tax’. Additionally, Lines 13 -17 have been introduced to the form for the first quarter of 2023 and beyond.

The IRS updated the first step of Worksheet 1 and has reintroduced Worksheet 2 for the first quarter of 2023

It is also important to note that the social security wage base limit for the 2023 tax year is now $160,200. Forms 941-PR and 941-SS will likely be discontinued after the 2023 tax year.

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What is IRS Form 941-SS?

Form 941-SS is the US Territories Employer’s Quarterly Federal Tax Return filed by wage-paying employers in American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the US Virgin Islands. If you own and operate a business with employees in US territories, you will need to file IRS Form 941-SS quarterly. Employers are responsible for withholding federal income tax, social security tax, and Medicare tax from each employee’s salary.

When is Form 941-SS due?

Form 941-SS is generally due by the last day of the month following the end of the quarter. You’re required to file Form 941-SS for each quarter.

  • First quarter (JAN, FEB, MAR) is due on May 1, 2023
  • Second quarter (APR, MAY, JUN) on July 31, 2023
  • Third quarter (JUL, AUG, SEP) on October 31, 2023
  • Fourth quarter (OCT, NOV, DEC) on January 31, 2024

Click here to know more about Form 941-SS deadlines.

What are the penalties for not filing Form 941-SS on time?

Failure to file form 941-SS by the deadline will result in a 5% penalty on the tax return for each month the return is late. This penalty caps at 25%. The IRS will also heavily penalize you for late payment or not paying the full amount owed. You will be charged 2-15% of the unpaid tax determined by the number of days it remains unpaid. To learn more about Form 941-SS penalties for not filing & not paying the taxes.

How to E-Sign Form 941-SS when filing electronically?

The IRS requires an e-signature to complete Form 941-SS to ensure that the person filing has the proper authorized by the company or business. If you don’t possess 94x 94x Online Signature PIN, you will need to complete and e-sign Form 8453-EMP. TaxBandits supports e-signing of Form 8453-EMP where you can e-sign instantly when you are filing your Form 941-SS online. Apply for an online signature PIN for free today. Apply Now

What are the changes in IRS Form 941-SS for the First Quarter of 2021?

The IRS has released the new Form 941-SS for the first quarter of 2021. In the new form, we can see changes in Line Line 13b and Line 24. These lines were previously used to report deferred employers' and employees' share of social security tax. Both the lines are reserved for future use in the revised Form 941-SS, and employers must use it for the first quarter of 2021.

Click Here to know more about Revised IRS Form 941-SS for 2021.

What are the changes in 2020 Form 941 SS for COVID19?

IRS released a new Form 941 SS, US Territories Employer’s Quarterly Federal Tax Return for 2020, as well as updated instructions to reflect the effects of COVID-19. The updated new form 941 SS addresses the economic impacts of COVID-19 by allowing qualifying employers to defer deposits on their payroll taxes, apply for Payment Protection Program (PPP) loans, obtain employment tax credits, and claim payments towards advance credits.

Employers will be required to use the new 2020 Form 941 SS when they submit their 941 quarter filing to the IRS. The fourth-quarter Form 941 SS deadline is February 01, 2021.

Click here learn more about updated 2020 Form 941 SS for COVID19 changes.

More FAQ on Form 941

What are the changes to the Form 941 Worksheets for the third quarter of 2021?

The Form 941 Worksheets have changed from the second quarter of 2021. Employers need to calculate the employee retention credit, which is done using 941 Worksheet 4 for the third and fourth quarter of 2021. This is used for the qualified wages paid after June 30, 2021. Previously, for the second quarter, Worksheet 2 was used to calculate the employee retention credit.

What are the changes in IRS Form 941-SS for the Q2 of 2021?

IRS has released the draft for the Form 941-SS for Q2 of 2021. These are in response to the American Rescue Plan(ARP) which was passed this year. The COVID-19 related credit for qualified sick and family leave wages, employee retention credit has been extended. There are about 23 field changes in this revised 941-SS Form.

Click here to learn more about Form 941-SS for Q2 2021.

What are the changes in Form 941 for the 2nd & 3rd quarter of 2022?

The tax relief programs passed under the American Rescue Plan Act are continuing to expire, and these changes will reflect on Form 941 for the second quarter and third quarter 2022. As a result, the COBRA Premium Assistance Credit is not available for the Q2 & Q3 of 2022.

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