Choose the Payroll Tax Forms to e-file with the IRS

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Form 941

Employer’s QUARTERLY Federal Tax Return

Learn More Form 941

Schedule R (Form 941)

Allocation Schedule for Aggregate Form 941 Filers (CPEOs / 3504 Agent)

Learn More 941 Sch R

Formulario 941-PR

Planilla para la Declaración Federal TRIMESTRAL del Patrono

Learn More 941-PR

Form 941-SS

Employer’s QUARTERLY Federal Tax Return

Learn More Form 941-SS

Form 940

Employer's Annual Federal Unemployment (FUTA) Tax Return

Learn More Form 940

Schedule R (Form 940)

Allocation Schedule for Aggregate Form 940 Filers (CPEOs / 3504 Agent)

Learn More 940 Sch R

Formulario 940-PR

Planilla para la Declaración Federal Anual del Patrono de la Contribución Federal para el Desempleo (FUTA)

Learn More 940-PR

Form 943

Employer’s Annual Federal Tax Return for Agricultural Employees

Learn More Form 943

Form 944

Employer’s ANNUAL Federal
Tax Return

Learn More Form 944

Form 945

Annual Return of Withheld Federal Income Tax

Learn More Form 945

Form 941-X

Adjusted Employer’s QUARTERLY Federal Tax Return or Claim
for Refund

Learn More Form 941-X

Form 940 Amendment

Form 940 Amendment is to make corrections on previously reported FUTA tax (Federal
Unemployment Tax).

Learn More Amendment
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Frequently Asked Questions about Payroll Tax Form Filings

What are the different types of Payroll Tax Forms?

Form 941 - Employer’s QUARTERLY Federal Tax Return

Form 941 is a quarterly IRS tax form used by employers to report the federal income taxes, employee and employer share of social security and medicare taxes, withheld from their employees’ paychecks.

Form 941 Schedule R - Allocation Schedule for Aggregate Form 941 Filers

Form 941 Schedule R is a supplemental form that is used in conjunction with Form 941. This form is used by IRS-approved agents under section code 3504 and CPEO to provide the aggregate information reported on Form 941 to each of their clients.

Form 941 PR - 941-PR para

Form 941-PR is the version of Form 941 for employers who are based in Puerto Rico. This Form is used by employers in Puerto Rico to report the Federal taxes, social security, and medicare taxes withheld from their employees’ paychecks.

Form 941 SS - Employer’s QUARTERLY Federal Tax Return

Form 941 SS is a version of IRS Form 941 used to report the Federal taxes, social security, and medicare taxes withheld from the employees of American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, or the U.S. Virgin Islands.

Form 941-X - Adjusted Employer’s QUARTERLY Federal Tax Return or Claim for Refund

Form 941-X Form 941-X is used for making corrections to previously filed Form 941. Employers use Form 941-X to correct errors on Form 941, such as adjustments to wages, tax liabilities, and overpayments or underpayments. It's crucial to rectify any mistakes identified after the initial filing of Form 941.

Form 941-X (PR) - Adjusted Employer’s QUARTERLY Federal Tax Return or Claim for Refund

Form 941-X (PR) Form 941-X PR is the Puerto Rican version of Form 941-X. It serves the same purpose as Form 941-X, but it is specific to employers in Puerto Rico who need to make corrections to their previously filed Form 941-PR. This form allows employers in Puerto Rico to correct any errors made on their initial Form 941-PR submission.

Form 940 - Employer’s Annual Federal Unemployment (FUTA) Tax Return

Form 940 is an IRS annual Federal tax form used by employers to report their annual FUTA tax liability. Employers are required to file Form 941 if they have paid wages of at least $1500 or more in any quarter of the calendar year.

Form 940 Schedule R - Allocation Schedule for Aggregate Form 940 Filers

Form 940 Schedule R is used by section 3504 agents and CPEOs to allocate aggregate wages, taxes, credits, deposits, and payment amounts to be reported on Form 940.

Form 940 PR - 940-PR para

Form 940 PR is used by the employers of Puerto Rico to report their annual FUTA (Federal Unemployment Tax Act) tax liability.

Form 943 - Employer’s Annual Federal Tax Return for Agricultural Employees

Form 943 is used by employers to report the employment taxes for wages paid to agricultural workers. This form should be completed by employers that paid cash wages of $150 or more to a farm worker in a year or total wages of $2,500 to all farm workers in a year.

Form 944 - Employer’s ANNUAL Federal Tax Return

Form 944 is an annual tax form used to report the Income and FICA tax withholding from the employee's paycheck, plus the employer’s share of FICA. This form should be filed by businesses whose employment tax liability is $1000 or less for the year.

Form 945 - Annual Return of Withheld Federal Income Tax

From 945 is used to report the Federal Income tax withheld under the backup withholding requirement from non-employees during the year.


When are Payroll Tax Filings Due for 2023 Tax Year?

Quarterly Forms

  • Form 941 Filing Deadline
    • IRS Form 941 is due on the last day of the month following the end of the quarter.
      These are the 941 filing deadlines for 2023 tax year.
    • Quarter 1 ( January, February, March) May 1st, 2023.
    • Quarter 2 (April, May, June) July 31st, 2023.
    • Quarter 3 (July, August, September) October 31, 2023.
    • Quarter 4 (October, November, December) January 31, 2024.

Annual Forms

  • Form 940, 943, 944, & 945 Filing Deadline
    • The IRS requires Forms 940, 943, 944, & 945 be filed by January 31, 2024.
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Which States are Subject to Form 940 FUTA Credit Reduction?

The states that have taken loans from the Federal government to meet their unemployment liability benefits and could not pay back their federal loans during the given time period are considered Credit Reduction states.

The following states are facing credit reduction for the 2023 tax year, could not pay back their federal loans during the given time period are considered Credit Reduction states.

State FUTA Credit Reduction for 2022 FUTA Credit Reduction for 2023
California 0.3% 0.6%
Connecticut 0.3% -
Illinois 0.3% -
New York 0.3% 0.6%
Virgin Islands 3.6% 3.9%

Can I Correct My Payroll Forms?

Forms 941 and 940 can be corrected after filing with the IRS. To correct errors on Form 941, you are required to
file Form 941-X (Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund). However, if you filed Form 941 PR as an employee in Puerto Rico, you should use the file Form 941-X PR to make corrections.

Unlike Form 941, there is no separate corrections form for the 940. To correct errors on
amend Form 940, you are required to file another form and indicate that it is an amendment return by checking the box in the upper right corner.

For example, if you need to make corrections on a return you filed in 2021, you can file another 2021 Form 941 and check the amendment return box on page 1 of the form.


Can I E-file Payroll Forms for the previous tax year?

You can e-file Form 941 for the current tax year (2023) and three previous years with TaxBandits. Currently we support e-filing for 2020, 2021 & 2022 tax years. Filling your Form 941 for the previous year in minutes with TaxBandits today. E-File 941 Now

Frequently Asked Questions
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