If you deposited all your payroll taxes on time, you have until May 12, 2025, to file Form 941 for Q1, 2025. E-file now!
E-File Payroll Tax Forms 940, 941, 943,
944, & 945
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Schedule R (Form 941)
Allocation Schedule for Aggregate Form 941 Filers (CPEOs / 3504 Agent)
Schedule R (Form 940)
Allocation Schedule for Aggregate Form 940 Filers (CPEOs / 3504 Agent)
Formulario 940-PR
Planilla para la Declaración Federal Anual del Patrono de la Contribución Federal para el Desempleo (FUTA)
Form 941-X
Adjusted Employer’s QUARTERLY Federal Tax Return or Claim
for Refund
Form 941-X (PR)
Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund (Puerto Rico Version)
Form 940 Amendment
Form 940 Amendment is to make corrections on previously reported FUTA tax (Federal
Unemployment Tax).
Our Comprehensive Features to Make Payroll Tax Filing Easier
Includes Supporting Forms
Includes
Supporting Forms
Schedule B (Form 941)
Are you a semi-weekly depositor? Attach Schedule B along with Form 941 at no
additional cost.
Form 8974
Complete Form 8974 while filing Form 941 with TaxBandits and claim R&D tax credits with ease.
Schedule A (Form 940)
Report your credit reduction information using 940 Schedule A and transmit it directly to
the IRS.
Form 943-A/ 945-A
Easily file Form 943-A and Form 945-A along with your return at no
extra cost.
Data Import Options
Report zero taxes
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Copy Return
Save time by copying the data from previously filed tax returns to the
current ones.
Ready Return Option
Reentering the same data each quarter? Your current quarter return is prefilled using prior quarter data - Just review, and transmit it to the IRS
Bulk Upload using Excel Template
Have multiple returns? Download our Excel template and file all the returns at once.
Data Import
Options
Options to Pay Balance Due
Options to
Pay Balance Due
EFTPS
Register your business for EFTPS to make tax payments easily while filing
your returns.
Credit/Debit Card
Once your return has been accepted, you can make credit/debit card payments with TaxBandits.
EFW
Use EFW, If the balance is under $2,500 to process your payments
after filing.
Check or Money order
Download the appropriate payment voucher, write a check, and transmit it to the IRS.
Built-in Signature Options
94x Online Signature PIN
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Form 8453-EMP
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94x returns.
Form 8879-EMP
If you are an ERO? Easily review, and e-sign, Form 8879-EMP to authorize returns.
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Internal Audit Check
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Built-in Reconciliation
Streamline the reconciliation process between aggregate form 941 and Schedule R to transmit error-free returns.
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Multi-User Access
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Supports Aggregate Filing
CPEOs, PEOs, and Section 3504 agents can easily file aggregate form Schedule R with
Form 941.
Multi E-Sign
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Frequently Asked Questions about Payroll Tax Form Filings
What are the different types of Payroll Tax Forms?
Form 941 - Employer’s QUARTERLY Federal Tax Return
Form 941 is a quarterly IRS tax form used by employers to report the federal income taxes, employee and employer share of social security and medicare taxes, withheld from their employees’ paychecks.
Form 941 Schedule R - Allocation Schedule for Aggregate Form 941 Filers
Form 941 Schedule R is a supplemental form that is used in conjunction with Form 941. This form is used by IRS-approved agents under section code 3504 and CPEO to provide the aggregate information reported on Form 941 to each of their clients.
Form 941 PR - 941-PR para
Form 941-PR is the version of Form 941 for employers who are based in Puerto Rico. This Form is used by employers in Puerto Rico to report the Federal taxes, social security, and medicare taxes withheld from their employees’ paychecks.
Form 941 SS - Employer’s QUARTERLY Federal Tax Return
Form 941 SS is a version of IRS Form 941 used to report the Federal taxes, social security, and medicare taxes withheld from the employees of American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, or the U.S. Virgin Islands.
Form 941 (SP) - Employer's Quarterly Federal Tax Return (Spanish Version)
Form 941 SP is a Spanish version of IRS Form 941 used to report the Federal taxes, social security, and medicare taxes withheld from the employees of Puerto Rico, American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, or the U.S. Virgin Islands.
Form 941-X - Adjusted Employer’s QUARTERLY Federal Tax Return or Claim for Refund
Form 941-X Form 941-X is used for making corrections to previously filed Form 941. Employers use Form 941-X to correct errors on Form 941, such as adjustments to wages, tax liabilities, and overpayments or underpayments. It's crucial to rectify any mistakes identified after the initial filing of Form 941.
Form 941-X (PR) - Adjusted Employer’s QUARTERLY Federal Tax Return or Claim for Refund
Form 941-X (PR) Form 941-X PR is the Puerto Rican version of Form 941-X. It serves the same purpose as Form 941-X, but it is specific to employers in Puerto Rico who need to make corrections to their previously filed Form 941-PR. This form allows employers in Puerto Rico to correct any errors made on their initial Form 941-PR submission.
Form 940 - Employer’s Annual Federal Unemployment (FUTA) Tax Return
Form 940 is an IRS annual Federal tax form used by employers to report their annual FUTA tax liability. Employers are required to file Form 941 if they have paid wages of at least $1500 or more in any quarter of the calendar year.
Form 940 Schedule R - Allocation Schedule for Aggregate Form 940 Filers
Form 940 Schedule R is used by section 3504 agents and CPEOs to allocate aggregate wages, taxes, credits, deposits, and payment amounts to be reported on Form 940.
Form 940 PR - 940-PR para
Form 940 PR is used by the employers of Puerto Rico to report their annual FUTA (Federal Unemployment Tax Act) tax liability.
Form 943 - Employer’s Annual Federal Tax Return for Agricultural Employees
Form 943 is used by employers to report the employment taxes for wages paid to agricultural workers. This form should be completed by employers that paid cash wages of $150 or more to a farm worker in a year or total wages of $2,500 to all farm workers in a year.
Form 944 - Employer’s ANNUAL Federal Tax Return
Form 944 is an annual tax form used to report the Income and FICA tax withholding from the employee's paycheck, plus the employer’s share of FICA. This form should be filed by businesses whose employment tax liability is $1000 or less for the year.
Form 945 - Annual Return of Withheld Federal Income Tax
From 945 is used to report the Federal Income tax withheld under the backup withholding requirement from non-employees during the year.
When are payroll tax filings due for the 2025 tax year?
Quarterly Forms
-
Form 941 Filing Deadline
IRS Form 941 is due on the last day of the month following the end of the quarter.
These are the 941 filing deadlines for 2025 tax year.- Quarter 1 ( January, February, March) - April 30, 2025.
- Quarter 2 (April, May, June) - July 31, 2025.
- Quarter 3 (July, August, September) - October 31, 2025.
- Quarter 4 (October, November, December) - January 31, 2026.
Annual Forms
-
Form 940, 943, 944, & 945 Filing Deadline
- The IRS requires Forms 940, 943, 944, & 945 to be filed by January 31, 2026.
E-file your IRS Form 94x easily and securely with Tax bandits. Start Filing Now
Which States are Subject to Form 940 FUTA Credit Reduction?
The states that have taken loans from the Federal government to meet their unemployment liability benefits and could not pay back their federal loans during the given time period are considered Credit Reduction states.
The following states are facing credit reduction for the 2023 tax year, could not pay back their federal loans during the given time period are considered Credit Reduction states.
| State | FUTA Credit Reduction for 2022 | FUTA Credit Reduction for 2023 | FUTA Credit Reduction for 2024 |
|---|---|---|---|
| California | 0.3% | 0.6% | 0.9% |
| Connecticut | 0.3% | - | - |
| Illinois | 0.3% | - | - |
| New York | 0.3% | 0.6% | 0.9% |
| Virgin Islands | 3.6% | 3.9% | 4.2% |
Can I correct my payroll forms?
Forms 941 and 940 can be corrected after filing with the IRS. The IRS now supports electronic filing of Form 941-X for the 2024 tax year. Therefore, to correct errors on Form 941, you are required to e-file Form 941-X (Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund). Suppose you filed Form 941 PR as an employee in Puerto Rico. In that case, you should file Form 941-X PR (Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund (Puerto Rico Version)) to make corrections.
Unlike Form 941, there is no separate corrections form for the 940. To correct errors on amended Form 940, you are required to file another form and indicate that it is an amendment return by checking the box in the upper right corner.
For example, if you need to make corrections on a 940 return you filed in 2023, you can file another 2023 Form 940 and check the amendment return box on page 1 of the form.
Can I E-file Payroll Forms for the previous tax year?
You can e-file Form 941 for the current tax year (2025) and two previous years with TaxBandits. Currently, we support e-filing for the 2024 & 2023 tax years. Filling your Form 941 for the previous year in minutes with TaxBandits today. Start Filing Now
File your Payroll Tax Forms 941, 940, 943, 944, and 945 with TaxBandits
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