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Form W-2c is used to make several types of corrections, such as:
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Use Form W-2c to correct the errors on previously filed W-2 forms. Errors like an incorrect name, SSN, or amount, made on any Form W-2 or W-2c filed previously with the SSA can be corrected by filing a Form W-2c. Employers must furnish the Corrected W-2 Forms to the employees.
There is no specific deadline for filing Form W-2c, however, the IRS suggests that you file as soon as you discover the error(s) on your original Form W-2 or W-2c form. Keep in mind that employees usually expect corrections to be made prior to filing their income tax returns with the IRS.
If you change the original Form W-2 in the state or local field, do not send Copy A of Form W-2c to the SSA. Instead, send Form W-2c to the appropriate state or local agency and furnish copies to your employees. Please make sure that Form W2 corrections are not forwarded to the state/local as there is no specific data-sharing program between the federal and state/local.
Penalties can be imposed for filing a Form W-2 with incorrect information. If you provide a reasonable cause for incorrect W2 filing, IRS provides you the exemption from paying penalties. Visit irs.gov to learn more about the penalties.
If you choose to file Form W-2c by paper, send W2 corrected Form to:
Social Security Administration
Direct Operations Center
P.O. Box 3333
Wilkes-Barre, PA 18767-3333