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What Information can I correct with Form W-2c?

Form W-2c is used to make several types of corrections, such as:

  • 1. Incorrect tax year
  • 2. Incorrect employee names or Social Security Numbers
  • 3. Incorrect employee earnings or tax withholdings:
    • i. Wages, Tips and Other Compensation
    • ii. Social Security Wages, tips, & tax withheld
    • iii. Federal Income Tax Withheld
    • iv. Allocated Tips, Dependent Care Benefits

Do you need to correct any of the above on a W-2 you already filed?

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Frequently Asked Questions

What is Federal Form W-2c?

Use Form W-2c to correct the errors on previously filed W-2 forms. Errors like an incorrect name, SSN, or amount, made on any Form W-2 or W-2c filed previously with the SSA can be corrected by filing a Form W-2c. Employers must furnish the Corrected W-2 Forms to the employees.

When Should I File Form W-2c?

There is no specific deadline for filing Form W-2c, however, the IRS suggests that you file as soon as you discover the error(s) on your original Form W-2 or W-2c form. Keep in mind that employees usually expect corrections to be made prior to filing their income tax returns with the IRS.

How is State/local Correction Information (In Boxes 15 through 20) forwarded to the State/local?

If you change the original Form W-2 in the state or local field, do not send Copy A of Form W-2c to the SSA. Instead, send Form W-2c to the appropriate state or local agency and furnish copies to your employees. Please make sure that Form W2 corrections are not forwarded to the state/local as there is no specific data-sharing program between the federal and state/local.

What are the penalties for filing W-2 with incorrect information?

Penalties can be imposed for filing a Form W-2 with incorrect information. If you provide a reasonable cause for incorrect W2 filing, IRS provides you the exemption from paying penalties. Visit irs.gov to learn more about the penalties.

Where to send w2 corrected Form?

If you choose to file Form W-2c by paper, send W2 corrected Form to:
Social Security Administration
Direct Operations Center
P.O. Box 3333
Wilkes-Barre, PA 18767-3333

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