Online Access: The Smart Way to Deliver Recipient Copies

Skip the paperwork—securely deliver 1099, W-2, and ACA recipient copies through our secure online access portal!

Ensure Tax Compliance With Timely Recipient Copy Distribution

  • The IRS/SSA requires you to furnish copies of Forms 1099, W-2, ACA 1095, and other information returns to recipients as part of tax compliance.
  • With BanditShare, you can eliminate the need to print and mail recipient copies. Instead, you can grant your recipients access to a secure online portal where they can conveniently view and download their forms, ensuring timely and straightforward distribution.

Supported Forms for BanditShare

TaxBandits offers a secure online access portal for distributing recipient copies of various IRS tax forms, eliminating manual processes.

1099 Forms

  • Form 1099-NEC
  • Form 1099-MISC
  • Form 1099-K
  • Other 1099s ( INT, DIV, R, S, B, C and more )

W2/ACA Forms

  • Form W2
  • Form W2-C
  • Form 1095-B
  • Form 1095-C

5498/1042-S

  • Form 1042-S
  • Form 5498
  • Form 5498-SA
  • Form 5498-ESA

3921/3922/1098 Forms

  • Form 3921
  • Form 3922
  • Form 1098-E
  • Form 1098-T

Benefits of BanditShare

This advanced distribution option provides you with numerous benefits that you shouldn’t miss out on.

Instant Delivery

BanditShare lets you ensure on-time delivery of recipient copies, even for last-minute filings, unlike postal mailing, which takes a day or two.

Cost Efficiency

By digitizing the distribution process, you can save on printing, mailing, and administrative costs.

Portal Customization

Customize the online portal to align with their own brand. This includes adding your business logo, setting the theme, and personalizing the URL.

Smart Mail

If the recipient hasn’t accessed the forms within a week of the notification, you can enable automated postal mailing of the copies to their address.

Lifetime Access

Once you've shared the form copies via BanditShare, your recipients will have lifetime access to view or download their forms.

Advanced Security

We use stringent procedures to ensure the secure delivery of your forms. The portal employs Transport Layer Security (TLS) 1.2, which offers the highest level of encryption.

How BanditShare Works: Discover the Process

The online access feature lets you securely distribute form copies to your recipients through the secure online portal.

  • Step 1: Opt for BanditShare

    Enable BanditShare (online access) for your forms at any time—during preparation or after submission to the IRS/SSA.

  • Step 2: Recipient notification

    Once the IRS form is transmitted to the IRS, TaxBandits emails recipients a secure link to access their forms online.

  • Step 3: Secure login

    Recipients use the emailed link to access the online portal. They must enter the One-time Access Code to view their form for added protection.

  • Step 4: Electronic consent

    To comply with IRS regulations, recipients are prompted to consent to electronic delivery of their forms upon accessing the portal. According to the guidelines outlined in Publication 1179 of the IRS, your recipient must provide consent to exclusively receive their form(s) electronically.

  • Step 5: Form access and download

    After granting consent, recipients can view and download their respective forms anytime through the secure portal.

Frequently Asked Questions

Why does my recipient need to give their consent to access recipient copies via online access?

According to IRS guidelines outlined in Publication 1179, it is necessary to obtain consent from recipients before sharing their form copies electronically.

When will my employees receive Online Access after I have transmitted the forms through TaxBandits?

Once you transmit your forms to the respective agencies, your recipients will receive an email invitation to access the secure Portal. Once they give their consent to receive electronic copies they will be prompted to sign in securely using the last four digits of their TIN.

Is there an additional cost for the Online Access service that allows employees/recipients to view their W-2/1099?

Online Access is a very cost-effective option for distributing recipient copies, not to mention a sustainable, paperless option. Online Access can be enabled for just $0.50 per form.

How long will the recipients have access to their respective recipient copies?

Recipients have lifetime access to their recipient copies, ensuring they can always reference them for recordkeeping and guarantee easy retrieval
whenever required.

How can I provide Online Access for 1099s to my recipients?

You have easy options to enable Online Access for your recipients’ 1099 copies. Add this service during the e-filing process, on the Order Summary page, or at any time after transmitting the forms from your TaxBandits account's Distribution Center.

View more FAQs

TaxBandits for Every Business

Success Starts with TaxBandits

An IRS Authorized E-file Service Provider You Can Trust!