RI Form W-2 & W-3 Filing Requirements
The State of RI Mandates
W-2 Filing!
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Rhode Island State Filing
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Rhode Island W-2 State Filing Requirements
The State of Rhode Island mandates filing Form W2 with the state agency under the following conditions:
| Scenarios | Scenario 1 | Scenario 2 |
|---|---|---|
| Withholding Conditions | If there is any Rhode Island State Tax Withholding | If there is no Rhode Island State Tax Withholding |
| Filing Method | Direct State Filing | Direct State Filing |
| Additional Forms | Form RI-W3 | Not Required |
| Due Date | January 31, 2025 | |
The State of Rhode Island requires the following Forms:
- Form W-2: Wage and Tax Statement
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Form 1099: (1099-NEC, 1099-MISC, 1099-INT, 1099-DIV, 1099-R, 1099-B, 1099-G, 1099-K, 1099-OID, and W-2G)
Learn more about Rhode Island 1099 State Filing Requirements. - Form RI-W3: Transmittal of Wage and Tax Statements
TaxBandits supports Form W-2 and 1099 filing with both the Federal
and State.
Frequently Asked Questions
Does Rhode Island require W2 filing?
Yes, the Rhode Island Department of Revenue mandates the filing of the W2 Forms even if there is no state tax withholding.
Does Rhode Island have any additional requirements when you
file W2 forms?
Yes. The state of Rhode Island requires additional forms to file along with Form W2.
Rhode Island has an additional Form RI-W3 (Transmittal of Wage and Tax Statements) to be sent only if there is a state tax withholding.
Note: When you E-File Form W2 Online with TaxBandits, you need to take care of the reconciliation Form RI-W3. Reconciliation Form RI-W3 only accepted by paper.
What is Form RI-W3?
Form RI-W3 is an Annual Reconciliation used to report the total income taxes withheld from employees.
What is the due date to file W2 with Rhode Island?
The filing due date for both the Form W2 & Form RI-W3 with Rhode Island is January 31.
Note: If the deadline falls on a weekend or federal holiday, the next weekday is the deadline.
What are the requirements to file W2 electronically with Rhode Island?
The State of Rhode Island mandates filing electronically if you are submitting 25 or more W2s. Get Started with TaxBandits for e-filing Form W-2 with the state.
Where do I mail Rhode Island W2 forms?
Mail your Form W2s along with Form RI-W3 to the following address.
One Capitol Hill,
Providence,RI 02908.
If you’re looking for an IRS-certified e-file provider, check out TaxBandits! We support the e-filing of W-2 with the SSA and states.
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