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Form W-2 Correction

Making a correction to a previously filed Form W-2 or W-2c is simple. TaxBandits allows you to easily correct common errors such as an incorrect name, social security number, or amount, on any Form W-2 or W-2c. Corrected W-2c Forms must be provided to your employees and a copy should also be e-filed or mailed to the Social Security Administration (SSA).

You can e-file your W-2c corrections even if you only have one correction form to file. However, if you file 250 or more W-2c Forms during a calendar year, you must file electronically, unless the IRS grants you a waiver. If you fail to file your Form W-2c electronically when required, penalties may be applied.

Choose Tax bandits, an IRS-authorized e-file provider so that you can e-file multiple W-2c Forms in a single instance and also accepts corrections from the filers who filed their original return with other providers. View more features.

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What Information Can I Correct With Form W-2c?

Form W-2c is used to make several types of corrections, such as:

  • Incorrect tax year
  • Incorrect employee names or Social Security Numbers
  • Incorrect employee earnings or tax withholdings:
    • Wages, Tips and Other Compensation
    • Social Security Wages
    • Medicare Wages and Tips
    • Social Security Tips
    • Federal Income Tax Withheld
    • Social Security Tax Withheld
    • Medicare Tax Withheld
    • Allocated Tips
    • Dependent Care Benefits

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When Should I File Form W-2c?

There is no specific deadline for filing Form W-2c, however, the IRS suggest that you file as soon as you discover the error(s) on your original W-2 or W-2c form. Keep in mind that employees usually expect corrections to be made prior to filing their income tax returns with the IRS.

You are required to file Form W-3c (transmittal form for Form W-2c) when you transmit W-2c forms to the Social Security Administration. This form is automatically generated for you when you e-file Form W-2c with TaxBandits.

How To File Form W-2c

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The W-2 Correction Form (W-2c) can be filed electronically through TaxBandits in five simple steps:

  • Sign into your account
  • Edit employee details
  • Review your order
  • Select Federal/Package Pricing
  • Transmit Form W-2c
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How are State/local Correction Information (In Boxes 15 through 20) forwarded to the State/local?

If you change the original Form W-2 in the state or local field, do not send Copy A of Form W-2c to the SSA. Instead, send Form W-2c to the appropriate state or local agency and furnish copies to your employees. For correcting state/local information, contact your state or locality for specific reporting information. Please be sure that Form W-2 corrections are not forwarded to the state/local as there is no specific data sharing program between the federal and state/local.

Penalties for Filing Incorrect W-2 Forms

Did you know that the IRS reserves the right to charge necessary penalties for W-2 forms that contain incorrect information? IRS penalties for filing an incorrect W-2 include:

  • Failing to report a Taxpayer Identification Number (TIN)
  • Reporting an incorrect TIN
  • Filing on paper when you were required to file electronically
  • Filing paper forms that are not machine-readable
  • Failing to file by the deadline without showing reasonable cause

These tax penalties can be avoided if reasonable cause is shown for the incorrect/incomplete information. Learn more about W-2 Forms Penalty

Avoid penalties by filing your W-2 Form with TaxBandits.

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