Kansas Form W-2 & KW-3 Filing Requirements
The State of Kansas Mandates W-2 Filing!
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Kansas State Filing
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Kansas W2 Reporting Requirements
The State of Kansas mandates filing Form W2 with the state agency under the following conditions:
| Scenario | Scenario 1 | Scenario 2 |
|---|---|---|
| Withholding Conditions | If there is any Kansas State Tax Withholding | If there is no Kansas State Tax Withholding |
| Filing Method | Direct State Filing | Direct State Filing |
| Additional Forms | Form KW-3 | Not Required |
| Due Date | January 31, 2025 | |
The State of Kansas requires the following Forms:
- Form W-2: Wage and Tax Statement
- Form 1099: (1099-NEC, 1099-MISC, 1099-INT, 1099-DIV, 1099-R, 1099-B, 1099-G, 1099-K, 1099-OID, and W-2G) Learn more about Kansas 1099 State Filing Requirements.
- Form KW-3: Annual Withholding Tax Return
TaxBandits supports Form W-2 and 1099 filing with both the Federal and State.
Frequently Asked Questions
Does Kansas require W-2 filing?
Yes, the state of Kansas mandates the W-2 filing even if there is no state tax withholding.
Does Kansas require any additional forms to be submitted while filing W-2?
Yes. Kansas requires additional forms to be submitted when you file W-2 based on the mode of filing.
If you file W-2 electronically, you only have to submit KW-3, Annual Withholding Tax Return. For e-filing, check out TaxBandits, IRS-Authorized e-file provider. We support the filing of W-2 with the SSA and State of Kansas.
If you paper file W-2, you must attach W-3 and KW-3.
Note: When you E-file Form W2 with TaxBandits, you need to take care of the reconciliation Form KW-3.
What are the special fields required when filing a Form W-2 with Kansas?
When e-filing Form W-2 for Kansas, the state requires Employee Contribution to KPERS, KP & F and Judges as their special field.
What is the deadline to file W-2 with Kansas?
The deadline to file Form W2 with Kansas is January 31.
Note: If the deadline falls on a weekend or federal holiday, the next business day is the deadline.
Can I file W-2c with the State of Kansas?
Yes, you can electronically file your W-2s with Kansas. Remember, the state mandates e-filing if you file 51 or more W-2s. If you’re looking for an e-file service provider, check out TaxBandits.
What are the W-2 penalties for Kansas?
Kansas may impose penalties for the following conditions:
- Late filing of W2
- Late payment of state withholding taxes
- Underpayment of taxes
Learn more about Form W-2 penalties.
Form W-2 penalties for Kansas - 2024
- Late filing of W-2
- If you file W-2s after the original deadline but before February 1 of the following year, the penalty will be 15% of your tax due. If you file after February 1, the penalty would be 15% of your unpaid taxes and 1% per month for up to 24 months.
- Late payment of taxes
- If you pay your taxes after the deadline, but before February 1 of the following year, the penalty is 15% of your taxes. If you pay after February 1 of the following year, but before September 1, the penalty is 25% of your taxes. If you pay taxes on or after September 1, the penalty is 40% of your taxes.
- Underpayment of W-2
- If you pay the withheld taxes after the original deadline, but before February 1 of the following year, the penalty will be 15% of your tax due. If you pay after February 1, the penalty would be 15% of your unpaid taxes and 1% per month up to 24 months.
Can I file W-2c with the State of Kansas?
Yes, you can file correction form W-2c with Kansas. However, the state accepts only the paper filing of W-2c. When submitting paper copies of W-2c, you must attach the amended W-3 and KW-3.
Where do I mail W-2 forms when filing with the State of Kansas?
Kansas accepts the paper filing of W-2 Form only when 50 or fewer forms are being filed. Remember, you must electronically file your W-2s if you file for 51 or more employees. Comparatively, e-filing is the easiest way to complete W-2s regardless of the form volume. To help you with the e-filing of W-2, TaxBandits, an IRS-Certified e-file provider, is here. Create a FREE account with the TaxBandits and complete your W-2.
If you still want to file paper copies of Form W-2 with the State of Kansas, send it to the
following mailing address.
PO BOX 3506,
TOPEKA, KS 66625-3506
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