Kansas Form W-2 & KW-3
Filing Requirements

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Kansas State Filing


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Kansas State Filing Requirements

  • The Form W-2, Wage, and Tax Statement should be filed with the State of Kansas for 2020 Tax Year.
  • The State of Kansas also mandates the filing of Form KW-3, Annual Withholding Tax Return, for 2020.
January 31, 2021

Kansas Form W-2 filing deadline - January 31, 2021

February 28, 2021

Kansas Form KW-3 filing deadline - January 31, 2021

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Q. Does Kansas mandate W-2 filing?

A. Yes, the state of Kansas mandates the W2 filing even if there is no state tax withholding.

Q. Does Kansas require any additional forms to be submitted while filing W-2?

A. Yes. Kansas requires additional forms to be submitted when you file W-2 based on the mode of filing.

If you file W-2 electronically, you only have to submit KW-3, Annual Withholding Tax Return. For e-filing, check out TaxBandits, IRS-Authorized e-file provider. We support the filing of W-2 with the SSA and State of Kansas. When you e-file with us, we take care of both W-2 and KW-3.

If you paper file W-2, you must attach W-3 and KW-3.

Q. What is the deadline to file W-2 with Kansas?

A. The deadline to file Form W2 with Kansas is January 31.

Note: If the deadline falls on a weekend or federal holiday, the next business day is the deadline.

Q. Can I electronically file W-2 with Kansas?

A. Yes, you can electronically file your W-2s with Kansas. Remember, the state mandates e-filing if you file 51 or more W-2s. If you’re looking for an e-file service provider, check out TaxBandits. Create a FREE account with the TaxBandits and complete your W-2.

Q. What are the W-2 penalties for Kansas?

A. Kansas may impose penalties for the following conditions:

  • Late filing of W2
  • Late payment of state withholding taxes
  • Underpayment of taxes

Form W-2 penalties for Kansas - 2020

  • Late filing of W-2
    • If you file W-2s after the original deadline but before February 1 of the following year, the penalty will be 15% of your tax due. If you file after February 1, the penalty would be 15% of your unpaid taxes and 1% per month for up to 24 months.
  • Late payment of taxes
    • If you pay your taxes after the deadline, but before February 1 of the following year, the penalty is 15% of your taxes. If you pay after February 1 of the following year, but before September 1, the penalty is 25% of your taxes. If you pay taxes on or after September 1, the penalty is 40% of your taxes.
  • Underpayment of W-2
    • If you pay the withheld taxes after the original deadline, but before February 1 of the following year, the penalty will be 15% of your tax due. If you pay after February 1, the penalty would be 15% of your unpaid taxes and 1% per month up to 24 months.

Q. Can I file W-2c with the State of Kansas?

A. Yes, you can file correction form W-2c with Kansas. However, the state accepts only the paper filing of W-2c. When submitting paper copies of W-2c, you must attach the amended W-3 and KW-3.

Q. Where do I mail W-2 forms when filing with the State of Kansas?

A. Kansas accepts the paper filing of W-2 only when 50 or fewer forms are being filed. Remember, you must electronically file your W-2s if you file for 51 or more employees. Comparatively, e-filing is the easiest way to complete W-2s regardless of the form volume. To help you with the e-filing of W-2, TaxBandits, an IRS-Certified e-file provider, is here. Create a FREE account with the TaxBandits and complete your W-2.

If you still want to file paper copies of Form W-2 with the State of Kansas, send it to the
following mailing address.

Map Icon
KDOR ELECTRONIC SERVICES,
PO BOX 3506,
TOPEKA, KS 66625-3506

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