Kansas Form W-2 & KW-3 Filing Requirements

Q. Does Kansas mandate W2 filing?

A. Yes, the Kansas Department of Revenue requires the filing of the W2 forms even if there is no state tax withholding.

Q. Does Kansas have any additional requirements when filing W2 forms?

A. Yes. The state of Kansas requires additional forms to file along with Form W2.
Kansas has an additional requirement of Form K-3 (Annual Withholding Tax Return) to be filed even if there is no state tax withholding.

Q. What is Form KW-3?

A. Form KW-3 is an Annual Reconciliation Form used to report the total wages paid to all the employees and the income tax withheld from them.

Q. What is the due date to file W2 with Kansas?

A. The filing due date for both the Form W2 and Form KW-3 with Kansas is January 31.

Q. What are the requirements to file W2 electronically with Kansas?

A. The State of Kansas mandates filing electronically if you are submitting 51 or more W2s.

Q. What are the penalties for not filing or filing W2 late with Kansas?

A. A penalty of 10% will be added to the tax due for failure to file W2 forms if at least 90% of the correct amount of tax is not paid by the due date.

Q. Where do I mail Kansas W2 forms?