Kansas Form W-2 & KW-3 Filing Requirements

The State of Kansas Mandates W-2 Filing!

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Kansas State Filing

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Kansas W-2 State Filing Requirements

The Form W-2, Wage, and Tax Statement should be filed with the State of Kansas for 2023 Tax Year.
The State of Kansas also mandates the filing of Form KW-3, Annual Withholding Tax Return, for 2023.

Deadline to file Form W-2 and Form KW-3 is

January 31, 2024.

TaxBandits is here to help you with the federal and state filing of Form W-2. Also, you can file Kansas Reconciliation Form KW-3.

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Q. Does Kansas require W-2 filing?

A. Yes, the state of Kansas mandates the W-2 filing even if there is no state tax withholding.

Q. Does Kansas require any additional forms to be submitted while filing W-2?

A. Yes. Kansas requires additional forms to be submitted when you file W-2 based on the mode of filing.

If you file W-2 electronically, you only have to submit KW-3, Annual Withholding Tax Return. For e-filing, check out TaxBandits, IRS-Authorized e-file provider. We support the filing of W-2 with the SSA and State of Kansas.

If you paper file W-2, you must attach W-3 and KW-3.

Note: When you E-file Form W2 with TaxBandits, you need to take care of the reconciliation Form KW-3.

Q. What are the special fields required when filing a Form W-2 with Kansas?

A. When e-filing Form W-2 for Kansas, the state requires Employee Contribution to KPERS, KP & F and Judges as their special field.

Q. What is the deadline to file W-2 with Kansas?

A. The deadline to file Form W2 with Kansas is January 31.

Note: If the deadline falls on a weekend or federal holiday, the next business day is the deadline.

Q. Can I electronically file W-2 with Kansas?

A. Yes, you can electronically file your W-2s with Kansas. Remember, the state mandates e-filing if you file 51 or more W-2s. If you’re looking for an e-file service provider, check out TaxBandits.

Q. What are the W-2 penalties for Kansas?

A. Kansas may impose penalties for the following conditions:

Late filing of W2
Late payment of state withholding taxes
Underpayment of taxes

Learn more about Form W-2 penalties.

Form W-2 penalties for Kansas - 2023

Late filing of W-2
- If you file W-2s after the original deadline but before February 1 of the following year, the penalty will be 15% of your tax due. If you file after February 1, the penalty would be 15% of your unpaid taxes and 1% per month for up to 24 months.
Late payment of taxes
- If you pay your taxes after the deadline, but before February 1 of the following year, the penalty is 15% of your taxes. If you pay after February 1 of the following year, but before September 1, the penalty is 25% of your taxes. If you pay taxes on or after September 1, the penalty is 40% of your taxes.
Underpayment of W-2
- If you pay the withheld taxes after the original deadline, but before February 1 of the following year, the penalty will be 15% of your tax due. If you pay after February 1, the penalty would be 15% of your unpaid taxes and 1% per month up to 24 months.

Q. Can I file W-2c with the State of Kansas?

A. Yes, you can file correction form W-2c with Kansas. However, the state accepts only the paper filing of W-2c. When submitting paper copies of W-2c, you must attach the amended W-3 and KW-3.

Q. Where do I mail W-2 forms when filing with the State of Kansas?

A. Kansas accepts the paper filing of W-2 Form only when 50 or fewer forms are being filed. Remember, you must electronically file your W-2s if you file for 51 or more employees. Comparatively, e-filing is the easiest way to complete W-2s regardless of the form volume. To help you with the e-filing of W-2, TaxBandits, an IRS-Certified e-file provider, is here. Create a FREE account with the TaxBandits and complete your W-2.

If you still want to file paper copies of Form W-2 with the State of Kansas, send it to the
following mailing address.