E-File Form 1099-SA Online to Report HSA and MSA Distributions

The trustee or custodian of an HSA, Archer MSA, or MA MSA is responsible for filing Form 1099-SA when a reportable distribution is made.

This can include:

• Banks and financial institutions
• HSA or MSA custodians
• Other trustees or custodians administering these accounts

A separate Form 1099-SA is generally required for each type of account from which reportable distributions were made.

No. There is no minimum dollar threshold for Form 1099-SA. All reportable distributions must be reported, regardless of the amount.

However, qualifying trustee-to-trustee transfers are not treated as distributions and generally are not reported on Form 1099-SA.

Collecting Form W-9 from the account holder helps you obtain the correct taxpayer identification number and name needed to prepare Form 1099-SA accurately. Keeping recipient information current can also help reduce name and TIN errors when you file the information return with the IRS.

Recipient copies are due by February 1, 2027. The IRS filing deadline is March 1, 2027 for paper returns and March 31, 2027 for electronic returns. If any of these dates fall on a weekend or holiday, the deadline moves to the next business day.

Not every transfer involving an HSA, Archer MSA, or MA MSA is treated as a reportable distribution. For example, qualifying trustee-to-trustee transfers between eligible accounts generally are not reported on Form 1099-SA.

Certain other situations may have specific reporting rules, including:

• Certain mistaken HSA distributions that are returned
• Distributions following the account holder's death
• Distributions associated with account closure

Because these situations can have specific reporting requirements, review the applicable IRS instructions before filing.

Late or incorrect Form 1099-SA filings may result in IRS information-return penalties. For returns due in 2027, the penalty can be $60 to $340 per return, depending on how late the return is filed or corrected. Intentional disregard can result in a penalty of $680, with no annual maximum.

Learn more about 1099-SA penalties.

Filing Form 8809 gives you an automatic 30-day extension to file Form 1099-SA with the IRS. The extension applies to the IRS filing deadline and does not automatically extend the deadline for furnishing recipient copies. If you need more time to furnish recipient copies specifically, file Form 15397 by the original
due date.

Both forms relate to HSA, Archer MSA, and MA MSA accounts, but they report different types
of information.

An account holder may receive both forms for the same tax year when the account has reportable distributions as well as contributions or a reportable year-end fair market value.