IRS Updates: The IRS has made changes to Form W-2 Penalties for 2022 tax year. Learn more

How to E-file Form W-2 Online for 2022 Tax Year with TaxBandits

TaxBandits for Every Business
Form W-2 for 2021
Enter Form W-2 Information
Review Form W-2
Transmit your Form W-2 to the SSA/State
Deliver Employee Copy (Postal/Online Access)
TaxBandits for Every Business

Are you ready to begin e-filing your W-2 Forms? File in minutes with TaxBandits!

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What Information is Required to File Form W-2 Electronically?

  • 1. Employer Details: Name, EIN, Employer Type, and Address
  • 2. Employee Details: Name, SSN, Address, and Contact Information
  • 3. Federal Details: Federal Income and Federal Tax Withheld
  • 4. FICA Details: Social Security and Medicare Taxes Withheld
  • 5. State Details: State Income and State Tax Withheld
  • 6. Local Tax Details: Local, City or other Income Tax Withheld

Once you have gathered this information, you can begin the e-filing process with TaxBandits. For an overview of the
Form W-2 instructions, click here.

Businesses and Tax Professionals Trust TaxBandits’ Amazing Features

Direct State Filing

Direct State Filing

Quickly and easily e-file State W-2 and State Transmittal /Recon forms as needed.

Internal Audit Check

Internal Audit Check

TaxBandits internal audit checks enable you to file your Form W-2 more accurately by validating it against SSA business rules.

Postal Mail & Online Access

Postal Mail & Online Access

TaxBandits delivers your employee copies by postal mail and through a secure online access.

Bulk Upload

Bulk Upload

Use our bulk upload templates to simplify the process and import all of your W-2 data.

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Frequently Asked Questions on Form W-2 Filing

What is Form W-2?

Form W-2 is a wage tax form to report the wages paid to employees and the taxes (social security, income, and Medicare tax) withheld from the employees to the SSA (Social Security Administration). Also, the copy of Form W2 must be furnished to the employees.

When is the due date to file Form W2 for 2022 tax year?

January 31, 2023, is the due date to file Form W2 with the SSA for the 2022 Tax Year. The form can be filed either by E-filing or paper copies. File Form W-2 before the deadline to avoid SSA penalties.

Is it necessary to file Form W-2 with the State?

Depending on your state requirements, you may need to file Form W-2 and other reconciliation forms with your applicable state. You can e-file these forms easily from your TaxBandits account. Check your state filing requirements.

How to correct Form W2?

If you have made any mistakes on your previous Filed Form W-2, then you can use Form W-2c to report the corrections with the IRS. You can correct incorrect names, social security numbers, employee earnings or tax withholdings. Learn More to know what information can be corrected on Form W2.

What are the penalties for not filing W-2 on time?

Form W-2 Penalties has been changed for the 2022 tax year, check the below mentioned table for the newly updated penalties.

Time limit Minimum Maximum
Filed within 30 days $50/form $588,500 per year ($206,000 for small businesses)
After 30 days and before August 1 $110/form $1,766,000 per year ($588,500 for small businesses)
After August 1 $290/form $3,532,500 per year ($1,177,500 for small businesses)
For intentional disregard of failing to file and incorrect payee statements - $580 per statement
For fraudulent filing - $5000 or more

Failure to file Form W-2 by the deadline results in a $50 penalty per W-2. Filing 30 days after the due date raises the penalty to $110 per form, with a max fine of $500, or $290 for small business owners. Click here to know about W-2 Penalties.

How can I apply the extension for filing Form W2?

The Form W2 extension for filing with the SSA is no longer automatic as of 2016. The only extension possible is for 30 days and it is granted under special circumstances. Apply for this extension by paper filing Form 8809, Application for Extension of Time to File Information Returns. When filing Form 8809 you must provide a detailed explanation for needing an extension and sign under penalties of perjury. Learn More about Form W2 Extensions.

Frequently Asked Questions

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