The 2025 tax season is here. Start filing your 1099, W-2, 940, 941, and ACA 1095 forms today.

The 2025 tax season is here. Start filing your 1099, W-2, 940, 941, and ACA 1095 forms today. E-File Now

Simplify Recipient Copy Distribution with TaxBandits’
Postal Mailing Service

The IRS mandates that you distribute copies of Forms 1099, W-2, ACA 1095, and various other information returns to the corresponding recipients.

TaxBandits supports the distribution of recipient copies for the following forms:

TaxBandits provides a comprehensive postal mailing service for distributing recipient copies of various forms, ensuring timely delivery and accuracy while eliminating the manual process.

1099 Forms

  • Form 1099-NEC
  • Form 1099-MISC
  • Form 1099-K
  • Other 1099s ( INT, DIV, R, S, B, C and more )

W2/ACA Forms

  • Form W2
  • Form W2-C
  • Form 1095-B
  • Form 1095-C

5498/1042-S

  • Form 1042-S
  • Form 5498
  • Form 5498-SA
  • Form 5498-ESA

3921/3922/1098 Forms

  • Form 3921
  • Form 3922
  • Form 1098-E
  • Form 1098-T

Advantages that TaxBandits Postal Mailing Brings You!

Experience seamless and accurate form distribution with TaxBandits' postal mailing service.

Real Time Tracking

Know exactly when and where your recipient copies are. Track every step from print to delivery—directly from your TaxBandits dashboard. Learn More

International Mailing

Send 1099s, 1098s, 1042-S, and more on time—no matter whether your recipients are across the street or across the globe.

USPS Address Validation

TaxBandits uses USPS address validation to ensure the recipient’s address is accurate, enabling the successful mailing of recipient copies.

NCOA Validation

TaxBandits performs a National Change of Address (NCOA) validation before mailing to ensure that address information is up to date.

Email Updates

Stay informed with email notifications on the status of postal mailing—from initiation to delivery—along with a consolidated postal mailing report.

No Surge Pricing, Even at Peak Deadlines

TaxBandits offers consistent postal mailing pricing throughout the filing season, with no last-minute rate increases. You pay the same price, even during peak IRS deadlines.

Facilitate the Postal Mailing Process with TaxBandits

Simplify the recipient copy distribution process with the TaxBandits efficient and reliable postal mailing service.

  • Enable postal mailing: You can opt for postal mailing while submitting tax forms. TaxBandits also provides the option to enable postal mailing even after the forms have been submitted.

  • Printing and packaging: TaxBandits prints the recipient copies of the forms along with instructions and securely fits them into a #10 large single-windowed envelope for mailing.

  • Address validation: The recipient address is verified against the USPS records and NCOA database before the mailing is initiated.

  • Mailing to recipients: TaxBandits mails the printed forms directly to the recipients once the address is verified.

  • Track the status: You can monitor the distribution status conveniently through your TaxBandits dashboard.

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Enable Recipient Portal Access for Added Flexibility

Your recipients will have access to a secure online portal where they can consent and download copies of their forms anytime, anywhere. This lifetime portal access provides an additional option for efficient distribution, complementing postal mailing.

Get 10% OFF when you enable both the postal mailing and recipient portal access.

TaxBandits for Every Business

Need an Alternative to Postal Mailing? TaxBandits Has You Covered!

Go PaperLess with Our Online Access!

  • Your recipients will be given access to a secure online portal where they can provide consent and download copies of their forms anywhere, anytime.
  • This is a lifetime portal access that they can use at their convenience.
Learn More

Print and Mail On Your Own!

  • If you choose to print and mail the form copies on your own, you can do so from our Distribution Center.
  • TaxBandits enables you to print the form copies in your preferred print format (1-up, 2-up, 3-up, and 4-up copies).
Learn More

Frequently Asked Questions for Postal Mailing

How long does it take for my recipients to receive their form copies?

This can vary around major IRS deadlines. It generally takes 1-2 Days for the recipients to receive their form copies. Please note that as long as the copies are postmarked by the IRS deadline, the IRS will consider these copies to be furnished on time.

Can I select postal mailing only for certain recipients in an order?

Yes. You have the option to add postal mailing services for each recipient individually. You will only pay for the services that you select for the recipients you select.

How to enable postal mailing and online access from the dashboard?

You can opt into Postal Mailing services at different stages of the filing:

  • While preparing tax forms.
  • After transmitting the forms.

When preparing tax forms

During the tax preparation flow, opt for the Postal Mailing service on the Review & Select Services page. Check the Enable box under the Postal Mailing column for the required recipients.

After transmitting forms

  • Click "Distribution Center" from the dashboard.
  • Use filters to select the Tax year, Form type, Business Name, and form distribution status. Once selected, click "Go".
  • Select the employees for whom you want to enable Postal Mail and click "Create Postal Order".

Where can I see the postal mailing status of my recipients?

To view the postal mailing status of your recipients, you can access the information directly from the dashboard.

View more FAQs

TaxBandits for Every Business

Success Starts with TaxBandits

An IRS Authorized E-file Service Provider You Can Trust!