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File Wisconsin Payroll Taxes
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Easily file Wisconsin payroll tax forms, including New Hire Reports, withholding tax deposit reports, and unemployment insurance filings—all from one secure platform.
Form WT-4
Deadline: Within 14 days of hire
Form WT-6
Deadline: Based on assigned filing frequency
Forms UC-7823-E & UCT-101-E
Deadline: Apr 30, Jul 31, Oct 31, Jan 31
Wisconsin Payroll Filing Requirements for New Hire, Withholding, and
Unemployment Insurance
Stay compliant with Wisconsin payroll tax filing requirements for new hire reporting, withholding tax, and unemployment insurance filings.
| Forms | Filing Requirements | Filing Methods | Due Date |
|---|---|---|---|
Form WT-4:
|
All employers and/or labor organizations doing business in the State of Wisconsin must report the following employees and contractors to the Wisconsin New Hire Reporting Center:
Independent Contractors (Not required): Employers generally do not have to include independent contractors in their new hire report.
If you are an employer with employees in more than one state, you are a
multistate employer
. You have two options for reporting their
Note: If you choose to submit Form W-4 as a new hire report, please ensure that each W-4 is readable and has the employer's name, FEIN, and address written at the top of each form. In addition, you will need to indicate the date of hire in any available blank space on the W-4 form. |
|
Within 20 days of the employee's hire or rehire date. |
Form WT-6:
|
Wisconsin Form WT-6 (Withholding Tax Deposit Report) must be filed by employers who are required to withhold Wisconsin income tax from employee wages. Employers must file Form WT-6 and remit the withheld taxes on schedule, even if no tax was withheld during the specific reporting period. Annual Filers Exemption: If your assigned filing frequency is annual, you do not need to file Form WT-6; you only file the annual reconciliation (Form WT-7). |
Electronic Filing (Mandated): Form WT-6 must be filed electronically (via Wisconsin My Tax Account or approved third-party software) if your deposits were $300 or more in the previous year. Form WT-6 can be filed electronically with one of the following options:
|
The deadline to file Form WT-6 depends entirely on the filing frequency assigned to your business by the Wisconsin Department of Revenue (DOR). The specific deadlines for each filing frequency are:
|
Forms UC-7823-E & UCT-101-E:
|
All employers covered under Wisconsin's Unemployment Insurance (UI) Law must file Form UC-7823-E and Form UCT-101-E Form UC-7823-E (Quarterly Wage Report) and Form UCT-101-E (Quarterly Contribution Report) are used to report payroll, employee wages, and calculate UI tax liability. |
|
The deadline to file Form UC-7823-E and Form UCT-101-E is the last day of the month following the end of each calendar quarter. The specific quarterly deadlines are
|
File Wisconsin Payroll Forms with Confidence
Simplify Wisconsin payroll tax filing with TaxBandits — securely file new hire reports, withholding tax forms, and unemployment insurance returns online.
Information Required to File
Know what information you need to file Wisconsin payroll forms accurately.
What to Report in a New Hire?
- Employee name
- Employee address
- Employee social security number
- Employee date of birth
- Employer name
- Employer payroll address
- Employer's Federal Employer Identification Number (FEIN)
- Date of hire
What to Report on Form
WT-6?
- Wisconsin withholding tax account number
- Business name, address, and FEIN
- Reporting period
- Total wages paid
- Wisconsin income tax withheld
- Adjustments or credits if applicable
What Information Is Required for Forms UC-7823-E & UCT-101-E?
- Wisconsin UI account number
- Employee names
- Employee Social Security Numbers
- Total wages paid
- Taxable wages
- Employer contribution rate
- Quarterly contribution amounts
- Monthly employment counts
How to File Payroll Tax Forms with the State of Wisconsin?
Create a free TaxBandits account and follow these simple steps to e-file your Wisconsin forms efficiently.
-
Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting, quarterly withholding tax Form WT-6, and quarterly contribution & wage report Forms UC-7823-E & UCT-101-E.
-
Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee wages and contribution data.
-
Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
-
Step 1: Choose the Required Form
Select the type of form you want to file. This includes new hire reporting, quarterly withholding tax Form WT-6, and quarterly contribution & wage report Forms UC-7823-E & UCT-101-E.
-
Step 2: Enter the Required Tax Details
Complete the chosen form with the required information that applies to your business, such as employee wages and contribution data.
-
Step 3: Review and Transmit
Review your form and transmit it to the appropriate state agencies through TaxBandits for a secure and approved filing.
Start e-filing with Wisconsin today — TaxBandits makes it quick and easy!
Wisconsin Payroll Tax Filing — Simple, Transparent Pricing
Pay for more than filing—accuracy, right outcome, and peace of mind.
| No of Forms | First Form | Next 3 Forms | 5-25 Forms | 26-50 Forms | 51-100 Forms | 101-500 Forms | 501-1000 Forms |
|---|---|---|---|---|---|---|---|
| Form WT-4: New Hire Reporting | $1 / Employee | ||||||
|
Form WT-6: Wisconsin Withholding Tax Deposit Report |
$5.95 | $5.25 | $4.75 | $4.25 | $3.75 | $3.25 | $3.00 |
|
Forms UC-7823-E & UCT-101-E: Wisconsin Quarterly Wage and Contribution Report |
$5.95 | $5.25 | $4.75 | $4.25 | $3.75 | $3.25 | $3.00 |
For high-volume filing, call us at (704) 684-4758 for customized pricing.
Penalties and Corrections for New Hire, Withholding, and
Unemployment Insurance
Know the penalties and how to correct errors before they impact compliance.
| Form | Penalties | Corrections |
|---|---|---|
New Hire Report |
Up to $25 per unreported or late-reported employee. Up to $500 per employee for a conspiracy between employer and employee to avoid reporting. |
Use Wisconsin New Hire Reporting Center: To correct a previously submitted new hire report in Wisconsin, you cannot directly "edit" the initial submission once it is processed. The correction steps vary based on the error:
|
Form WT-6 |
The late fees and penalty charges are assessed
|
Use Wisconsin Department of Revenue (DOR) portal: To correct previously filed Form WT-6, the steps depend on the Wisconsin Department of Revenue (DOR) portal you used and whether you overpaid or underpaid. Using My Tax Account (Recommended): If you filed electronically through the state's portal, follow these steps to correct your Form WT-6 return:
|
Forms UC-7823-E & UCT-101-E |
|
Use Wisconsin Department of Workforce Development (DWD) UI System: To correct previously filed Form UC-7823-E and Form UCT-101-E, you must submit a Wage Adjustment Report or file adjustments online.
|
Beyond State Payroll Filing: Simplifying All Your
Tax Needs
At TaxBandits, we simplify more than just state payroll filings. From Form 941 to 1099, W-2 and beyond, we make tax filing easier for businesses of all sizes. Our platform streamlines federal and state compliance, saving you time and reducing errors, so you can focus on growing your business.
Frequently Asked Questions
All employers in Wisconsin, including government agencies, nonprofit organizations, and private businesses, must report newly hired and rehired employees to the Wisconsin New Hire Reporting Center. A rehire is an employee who returns to work after a separation of 60 consecutive days
or more.
Employers must submit the report within 20 days of the employee's hire date. Multi-state employers that report electronically may designate one state for reporting all new hires under federal multi-state
reporting rules.
When submitting a Wisconsin new hire report, employers must provide:
- Employee's full name
- Employee's address
- Employee's Social Security Number (SSN)
- Date of hire
- Employer's business name
- Employer's address
- Federal Employer Identification Number (FEIN)
Providing complete and accurate information helps Wisconsin agencies enforce child support obligations and prevent unemployment insurance fraud.
Wisconsin employers can report new hires through several approved methods:
- Online Reporting through the Wisconsin New Hire Reporting Center
- Electronic File Upload for bulk reporting
- Mail Submission using the Wisconsin New Hire Reporting Form
- Fax Submission using the state's approved reporting form
Electronic reporting is generally the fastest and most efficient option, especially for employers with
large workforces.
Employers who fail to report newly hired or rehired employees may face penalties under federal and
state law.
Potential penalties include:
- Monetary penalties for each unreported employee
- Additional penalties for intentionally failing to report or conspiring with an employee to avoid reporting requirements
- Increased compliance scrutiny from state agencies
Timely reporting helps employers avoid penalties while maintaining payroll compliance.
Form WT-6, Wisconsin Withholding Tax Deposit Report, is used by employers to report and remit Wisconsin income tax withheld from employee wages.
Employers registered for Wisconsin withholding tax may be assigned one of the following
filing frequencies:
- Semi-monthly
- Monthly
- Quarterly
Annual filers generally report withholding on Form WT-7 instead of filing WT-6 deposit reports. Filing frequency is assigned by the Wisconsin Department of Revenue based on withholding liability.
The due date depends on the employer's assigned filing frequency:
Monthly and Quarterly Filers
Due by the last day of the month following the reporting period.
Semi-Monthly Filers
- Wages paid from the 1st–15th: Deposit due by the last day of the month.
- Wages paid from the 16th–end of month: Deposit due by the 15th of the following month.
Annual Filers
- Do not file WT-6.
- Report withholding annually on Form WT-7.
Yes. Wisconsin offers multiple electronic filing options for Form WT-6, including:
- Wisconsin My Tax Account (MTA)
- Third-party payroll software
- WT-6 electronic file transmission
- ACH Credit
- TeleFile (phone filing)
Electronic filing helps reduce errors, provides confirmation of submission, and streamlines payment processing.
If withholding amounts were reported incorrectly, employers should correct the filing through the Wisconsin Department of Revenue's electronic systems or follow state instructions for amended withholding reporting.
When correcting withholding information:
- Review the affected reporting period.
- Update withholding amounts to reflect accurate figures.
- Submit corrections through My Tax Account or approved filing methods.
- Maintain supporting payroll records for audit purposes.
Prompt corrections help avoid additional penalties and interest.
Employers subject to Wisconsin Unemployment Insurance law must file both:
- Form UC-7823-E – Quarterly Wage Report
- Form UCT-101-E – Quarterly Contribution Report
These forms are filed together each quarter and are required even if an employer has no unemployment tax due or has been assigned a zero tax rate.
For 2026, Wisconsin unemployment insurance taxes apply to the first $14,000 of wages paid to each employee during the calendar year.
Once an employee's wages exceed $14,000 for the year, additional wages must still be reported but are not subject to Wisconsin unemployment tax.
For 2026, Wisconsin is using Schedule D rates.
Key rates include:
- New Employer Rate (Payroll under $500,000): 3.05%
- New Employer Rate (Payroll $500,000 or more): 3.25%
- New Construction Employer Rate: 2.50%–2.70%
- Experienced Employer Rates: Range from 0.00% to 12.00% based on reserve balance and employer experience rating.
If wage or contribution information was reported incorrectly:
- Do not adjust the current quarter's report to correct prior-quarter errors.
- Submit an amended wage and contribution report for the affected quarter.
- Update employee wage information and taxable wage calculations.
- Recalculate contributions based on the corrected wage data.
- Maintain documentation supporting the correction.
Filing corrections promptly helps avoid inaccurate benefit charges and future tax
rate issues.
These corrections can generally be submitted through Wisconsin's unemployment insurance reporting system or by using amended reporting procedures provided by the Department of Workforce Development.
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