Don't Miss Our Webinar – Solution Spotlight: Take Control of Your W-9/W-8 Collection Process.
Learn MoreDon't Miss Our Webinar – Solution Spotlight: Take Control of Your W-9/W-8 Collection Process. Learn More
BanditAI
1099 State Filing
Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin WyomingW-2 State Filings
Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin WyomingACA State Filings
Rhode Island New Jersey District of Columbia California Massachusetts Connecticut Hawaii Maryland Minnesota Vermont WashingtonPayroll State
Alabama Alaska Arizona Arkansas California Florida Georgia Idaho Illinois North Carolina Texas TennesseeWithholding & UI
Alabama Alaska Arizona California Colorado Connecticut District of Columbia Florida Georgia Illinois Maine Massachusetts Nevada New Jersey New Mexico New York North Carolina Oklahoma Pennsylvania South Carolina Tennessee Texas Vermont VirginiaBusiness Tax Extension
Arizona Florida Georgia Mississippi Rhode Island South CarolinaFor People
Business Owners Enterprises Developers Withholding Agents Tax Professionals Aggregate Filers Reporting Agents Electronic Return OriginatorFor Industries
Business Owners Real Estate GIG Economy Healthcare Research FirmsStandard Features
Data Import
CSV Upload Own File Upload Copy 941 Return API IntegrationForm Distribution
Online Access Postal Mailing Print FormsData Validation
Internal Audit Check USPS Address Validation TIN MatchingAdditional Features
Address Book Email Customization Record Keeping BanditAIPro Features
Team & Workflow Client CommunicationsNo Code Integrations
Sage Karbon CSV QuickBooks Xero FreshBooks Zoho Books ZapierRequest W-9/W-8 Forms
Email requests
W-9 SmartCollect Link
Request via QR Code
AI data extraction
W-9 Chrome Extension
Bulk upload
TIN Matching
Mobile App
Learn MoreFillable W-9
Complete and Share W-9 for Free
Unlimited Downloads/Shares
Data Validations
Built-In Validations
Mobile App
Learn MoreNo Code Integrations
Sage Karbon CSV QuickBooks Xero FreshBooks Zoho Books ZapierCybersecurity Measures
Two Factor Authentication (2FA) PII Data Security Database Management Defense In-Depth Security Cloud Infrastructure Security Data Loss PreventionFraud Prevention
Identity Verification Fraud Patterns IdentificationSecurity Standards
Security Policies Security Awareness Training Escalation MatrixCompliance
SOC 2 Compliance HIPAA Compliance CCPA Compliance PCI DSS Compliance
Download our FREE guide to stay
tax-compliant.
The guide includes:
Form 1042-S is used to report U.S.-sourced income paid to foreign individuals or entities subject to withholding tax. It’s important for withholding agents to file Form 1042-S with the IRS on time. To remain IRS-compliant, ensure the timely and accurate filing of Form 1042-S.
Generally, the due date for filing Form 1042-S with the IRS is March 15th of the calendar year the income was paid. If March 15th falls on a weekend or legal holiday, the due date is the next business day.
For the 2025 tax year, the due date to file Form 1042-S is March 16, 2026.
The penalty for late filing Form 1042-S depends on the size of the business and the timing of the submission. Below are the potential penalties for late filing with the IRS:
| Timeframe | Penalty per Form | Maximum Penalty per Year |
|---|---|---|
| Filed within 30 days after the due date | $60 | $683,000 per year($239,000 for a small business) |
| Filed after 30 days but by August 1 |
$130 |
$2,049,000 per year ($683,000 for a small business) |
| Filed after August 1 or not filed at all |
$340 |
$4,098,500 per year ($1,366,000 for a small business) |
If you are required to file electronically but fail to do so without an approved waiver, penalties may apply unless you can demonstrate a reasonable cause for not filing electronically.
Yes! If you need more time to file your 1042-S forms, you can request an extension from the IRS using Form 8809. This extension is automatic, which means the IRS doesn’t require you to provide any explanation for requesting more time. Upon acceptance of 8809, you’ll be granted a 30-day extension, provided that Form 8809 is filed on or before the original due date of March 15th.
However, it's important to note that this extension applies only to the filing deadline - any taxes owed must still be paid by March 15th to avoid penalties and interest.
Managing tax filings and deposits can be complex and time-consuming, but TaxBandits makes 1042-S compliance effortless. As an IRS-authorized e-file provider, we offer a secure, fast, and reliable filing experience, helping you e-file Form 1042-S easily and confidently—right on time.
An IRS Authorized E-file Provider You can Trust
June 8 – 11, 2026
Booth #1003
ARIA Resort,
Las Vegas