How to E-File Form 941 Online for 2023 Tax Year with TaxBandits?

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How to E-file Form 941?

What Information is Required to File Form 941 Online?

TaxBandits for Every Business IRS Form 941 for 2023
  • 1. Employer Details: Name, EIN, and Address
  • 2. Employment Details:
    • i. Employee Count
    • ii. Employee Wages
    3. Taxes and Deposits 4. Signing Form 941

With these 941 instructions, you can easily fill out the Form 941 for 2022 & 2023. Start e-filing your Form 941 with TaxBandits and Get Instant Approval from the IRS.

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Schedule B (Form 941)

Schedule B (Form 941)

TaxBandits helps to report Form 941 Schedule B tax liability and semiweekly deposit schedule and transmit it directly to the IRS.

Zero Reporting Feature

Zero Reporting Feature

If you don't have any taxes to report on Form 941, select the "no payments were made" option. This will allow you to complete your form easily.

Form 8453-EMP

Form 8453-EMP

If you don't have an Online Signature PIN, don't worry! You can always use Form 8453-EMP to e-sign your Form 941 through TaxBandits.

Bulk Upload

Bulk Upload

Use our bulk upload template and simplify the time taken in manually uploading your Form 941 data.

Hassle-free filing with our Free Form 941 Worksheet Template

Form 941 Worksheet Template

Auto-Calculate your COVID-19 related tax credits easily. Using this template, you can determine:

  • The employer share of social security tax
  • Refundable and non-refundable portions
  • Sick and family leave credits
  • Employee retention credits for the Quarter

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Frequently Asked Questions

What are the changes to Form 941 for the first quarter of 2023?

There are a few minor changes to the Q1 Form 941 for 2023. First, the IRS updated the attachment Form 8974, Qualified Small Business Payroll Tax Credit for Increasing Research Activities. This form is now used by small businesses to claim a tax credit of up to $250,000.

To reflect this, Line 12 of Form 8974 has been updated. In previous quarters it has been "Credit”, it is now ‘Credit against the employer share of social security tax’. Additionally, Lines 13 -17 have been introduced to the form for the first quarter of 2023 and beyond.

The IRS updated the first step of Worksheet 1 and has reintroduced Worksheet 2 for the first quarter of 2023.

It is also important to note that the social security wage base limit for the 2023 tax year is now $160,200. Forms 941-PR and 941-SS will likely be discontinued after the 2023 tax year.

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What is the Quarterly Federal Tax Form 941?

Form 941, Employer’s Quarterly Tax Return, is used to report employment taxes. Employers who own and operate a business with employees need to file IRS Form 941 quarterly and are responsible for withholding federal income tax, social security tax, and Medicare tax from each employee’s salary. This form is also used to calculate the employer's portion of Social Security and Medicare tax.

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When is Form 941 due date?

Form 941 is generally due by the last day of the month following the end of the quarter. You’re required to file Form 941 for each quarter.

  • First-quarter (JAN, FEB, MAR) is due on May 1, 2023
  • Second-quarter (APR, MAY, JUN) on July 31, 2023
  • Third-quarter (JUL, AUG, SEP) on October 31, 2023
  • Fourth-quarter (OCT, NOV, DEC) on January 31, 2024

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What are the penalties for not filing Form 941 on time?

Failure to file form 941 by the deadline will result in a 5% penalty on the tax return for each month the return is late. This penalty caps at 25%. The IRS will also heavily penalize for late payment or not paying the full amount owed. You will be charged 2-15% of the unpaid tax determined by the number of days it remains unpaid.
Learn more about Form 941 penalties for not filing or not paying the taxes.

How to calculate the refundable and nonrefundable shares of the credits from 941 Worksheets?

Form 941 Worksheets are used to calculate the refundable and nonrefundable portion of the qualified family & sick leave and employee retention credits. The IRS created 5 worksheets to help employers make these calculations, these include:

  • Worksheet 1 - This is used to calculate the nonrefundable and refundable portion of credits for sick and family wages taken before April 1, 2021.
  • Worksheet 2 - It is to calculate the nonrefundable and refundable portions of employee retention credit on wages paid after March 31, 2021 and before July 1, 2021. This worksheet is applicable only for the Second Quarter of 2021.
    Visit to learn more about 941 Worksheet 2.
  • Worksheet 3 - This worksheet is used to calculate the nonrefundable and refundable portion of credits for sick and family wages taken after April 1, 2021.
  • Worksheet 4 - Calculating the employee retention credit for the third and fourth quarter of 2021 (Qualified Wages Paid After June 30, 2021) can be done using 941 Worksheet 4.
  • Worksheet 5 - Calculate the nonrefundable and refundable portion of COBRA premium assistance credit with this worksheet.

How to E-Sign Form 941 when filing electronically?

The IRS requires an Online Signature PIN to complete Form 941 2023 to ensure that the person filing has the proper authorization by the company or business. Employers can still complete Form 941 filings using Form 8453-EMP if they don’t possess 94x Online Signature PIN.

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TaxBandits support Form 8453-EMP where you can e-sign it instantly when you are filing your Form 941 online. And if you don't have an Online Signature PIN, you can apply it for FREE using TaxBandits.

How to Claim Payroll Tax Credit for Increasing Research Activities?

Small businesses are able to claim qualifying research expenses and activity against their payroll tax liability. To do this, employers must complete and attach Form 8974. Employers have the option to fill this form out while filing their 2023 941 Form with TaxBandits.

TaxBandits will help you claim the R&D tax credit for your research expenses in a few simple steps. We will auto-populate the required information for Form 8974 when you e-file Form 941 through TaxBandits. Once you review both forms, you can transmit the return directly to the IRS.

What are the Changes in the Revised Form 941 for the Q1 of 2022?

The changes in the revised Form 941 for Q1 of 2022 are in reflection with the employee retention credit and advance payment of COVID-19 credits ending. Also, the social security wage base limit is made into $147,000. Below are the line changes in

Form 941:

  • Line 11c, 13d, 21 and 22 related to employee retention credit are now “Reserved for future use”.
  • Line 13h and 13i related to total advances are now “Reserved for future use”.
  • Line 18 now has only one option to choose if you’re a seasonal employer and you don’t have to file a return for every quarter of the year.

Visit to learn more about the 2022 First Quater Form 941.

What are the changes in Form 941 for the Q3 of 2021?

There are no major changes to Form 941 for the third quarter of 2021. There is only a slight adjustment to the 941 worksheets that employers will need to complete. Instead of using Worksheet 2 to calculate the Employee Retention Credit (ERC), employers must use Worksheet 4.

Form 941 Worksheet 4 is designed to help employers calculate the nonrefundable and refundable portions of the Employee Retention Credit for qualified wages paid after June 30, 2021. Employers will use Worksheet 4 for both the third and fourth quarters of 2021.

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What were the changes to Form 941 for the Q2 of 2021?

The American Rescue Plan (ARP) was passed earlier this year.The IRS has made changes to the Form 941 for Q2 2021 in response to it. The lines related to COBRA Premium Assistance Credit were added for Q2, 2021. In total, about 23 field changes were added to the Form 941 for Q2

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What were the changes in Form 941 for the First Quarter of 2021?

The IRS released the Form 941 for the first quarter of 2021. In this form, the changes can be seen in Line 13b and Line 24. These lines were previously used to report deferred employers' and employees' share of social security tax. Both the lines are reserved for future use in the Form 941, and employers must use it for the first quarter of 2021.

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Form 941 for Q1, 2021.

What are the changes in Form 941 for the 2nd & 3rd quarter of 2022?

The tax relief programs passed under the American Rescue Plan Act are continuing to expire, and these changes will reflect on Form 941 for the second quarter and third quarter 2022. As a result, the COBRA Premium Assistance Credit is not available for the Q2 & Q3 of 2022.

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Frequently Asked Questions
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