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Form 1099 vs W9 - An Overview

Updated on June 10, 2023 - 10:30 AM by Admin, TaxBandits

Form 1099 and W-9 are two types of tax forms used to report wages or other payments made to contractors for services rendered during the year. However, the difference between 1099 and W-9 is straightforward. Typically,
1099 contractors fill out Form W-9 and submit it to the businesses they work with before commencing the work agreement. Businesses, in turn, use the information from the W-9 to report on Form 1099 at year-end. If your business involves hiring independent contractors, this article will break down the distinctions between Form 1099 and W-9 and explore their usage in the realm of tax forms.

1. What is Form 1099?

Form 1099 is a collection of tax forms used to report wages and other payments made to the contractor for the services offered during the year. These payments encompass compensation for freelance work, interest received from the bank, rent paid to the landlord, and more. Payers, whether businesses or individuals, are obligated to file Form 1099 with the IRS and provide a copy to the payee before the specified deadline.

2. What is Form W-9?

Form W-9, also known as the "Request for Taxpayer Identification Number and Certification," serves as a means to gather vital tax information from contractors. This form includes details such as the taxpayer's identification number, entity structure, name, and address. Businesses typically collect a completed W-9 from contractors before entering into a work agreement.

3. Form 1099 vs W9: What's the difference?

Form W-9 and 1099 are one of the important tax documents, they are both used to send to the independent contractor. However they serve a different purpose, below is the key difference between the Form 1099 and W-9

Aspect Form 1099 Form W-9


Used to report the payment made to the contractor during the year.

Used to collect the contractor information such as TIN and other basic details for accurate 1099 reporting

Who need to file

Individual, business entity or financial institutes

Independent Contractors

Filing details

Should be filed with the IRS and a copy should be distributed to the recipient.

Not send to IRS


Must be filed by January 31st of the following year that payment was made and a copy of the Form 1099 should be distributed to the recipient before February 28 if paper filed and March 31 when filed electronically.

No particular deadline, contractor should fill out and submit the form before the start of the work agreement Only need resubmitted if information changes

Filing Frequency

Only need resubmitted if information changes

4. Why is Form W-9 Required?

A fillable W-9 is essential to ensure that employers collect accurate tax information from contractors. This information is crucial for businesses to report payments accurately on Form 1099 at the end of the year, helping both parties comply with tax regulations.

5. How to file Form 1099 with TaxBandits?

Filing Form 1099 can be a hassle-free process when using TaxBandits. Follow these simple steps:

  • Step 1: Choose the required 1099 Form.
  • Step 2: Enter the relevant information.
  • Step 3: Review and transmit the form to the IRS.

TaxBandits offers various features to streamline your tax filing, including bulk filing for multiple returns, support for both federal and state filing, and the ability to import data from your favorite accounting software. Additionally, you can efficiently manage your W-9 forms with our W-9 manager and ensure accurate filing with our TIN matching features.

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