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Form 1095-B - An Overview

Updated on September 1, 2023 - 03:00 pm by, TaxBandits

The Affordable Care Act, aka Obamacare, is established to ensure that every citizen is entitled to a basic healthcare plan. To satisfy the requirements of the Affordable Care Act, the IRS released Form 1095 B. This form should be filed to the IRS by an insurer/employer who provides the Minimum Essential Coverage (MEC) to the individual/employee.

This article covers everything you need to know about Form 1095-B for the tax year 2023.

Table of Contents:

1. What is Form 1095-B?

IRS Form 1095 B is a tax form used to report the individual’s Minimum Essential Coverage as per the Affordable Care Act (ACA). In this form, the information such as the healthcare coverage provider, the effective date of the coverage, covered months, and covered individuals. It should be filed with the IRS, and a copy should be issued to the individuals/recipients. Individuals who have coverage are not liable for the individual shared responsibility payment.

Recipients of the form could be employees working for organizations with less than 50 employees and self-employed individuals. Employees/individuals who got additional coverage from health insurers may also receive a copy of Form 1095 B.

Individual shared responsibility is the payment that needs to be made while filing your income tax return. This is the amount charged by the IRS if an individual/employee and his/her family members don’t have Minimum Essential Coverage (MEC). It will be calculated based on the number of months they were not provided with MEC

Learn more on ACA Reporting Requirements.

2. Who needs to file Form 1095-B?

Small employers/businesses with less than 50 employees who provided healthcare coverage to their employees should file Form 1095 B. Health insurers who provided individual market coverage and insured coverage sponsored by employers should also file this form. Small employers should ensure that all their employees were provided with Minimum Essential Care for every month in the calendar year.

While submitting 1095-B forms to the IRS, employers/insurers should use the transmittal form, 1094-B.

3. What information must be reported on Form 1095-B?

This form has 4 parts to be completed. To complete this form, you need the following information.

  • Part I - Responsible Individual

    • Name of responsible individual–First name, middle name, last name
    • Social security number (SSN) or other TIN
    • Date of birth (if SSN or other TIN is not available)
    • Street address (including apartment no.)
    • City or town
    • State or province
    • Country and ZIP or foreign postal code
    • Code for identifying Origin of the Health Coverage
  • Part II - Information About Certain Employer-Sponsored Coverage

    • Employer name
    • Employer identification number (EIN)
    • Street address (including room or suite no.)
    • City or town
    • State or province
    • Country and ZIP or foreign postal code
  • Part III - Issuer or Other Coverage Provider

    • Name
    • Employer identification number (EIN)
    • Contact telephone number
    • Street address (including room or suite no.)
    • City or town
    • State or province
    • Country and ZIP or foreign postal code
  • Part IV - Covered Individuals (Enter the information for each covered individual)

    • Name of covered individual(s) First name, middle initial, last name
    • SSN or other TIN
    • DOB (if SSN or other TIN is not available)
    • Covered all 12 months
    • Months of coverage

4. What are the additional forms needed to be filed with 1095-B?

Form 1094-B should be used as a transmittal form for the 1095-B forms sent to the IRS. It is more like a cover sheet for the 1095-Bs. In 1094-B, filers should mention a few information about the 1095-Bs that are being sent to the IRS.

Information required to complete 1094-B

  • Name of the company
  • EIN
  • Phone number
  • Address

Basically, 1094-B is to provide a summary of Form 1095-Bs that are being sent to the IRS.

5. What is the deadline for Form 1095-B?

Form 1095-B should be filed on or before the deadline to stay compliant with the IRS. Failure to file this form on time may lead to IRS ACA penalties and interest.

Refer to the below section to know the Form 1095-B due dates for 2023.

Due Date For Form 1095 B

Type of Tax Filing Due Date
Form 1095 B Recipient Copy Deadline March 04, 2024
Form 1095 B Paper Filing Deadline February 28, 2024
Form 1095 B E-filing Deadline April 01, 2024
If the due date falls on any federal holiday, then the next business day will be the filing due date.

Learn More about Form 1095 B Due Date.

6. What are the Form 1095-B filing methods?

Generally, employers/insurers can file Form 1095-B by either paper or electronically. However, it is mandatory to e-file aca forms if you are filing more than 10 forms. E-File Now

1095-B paper filing

If you want to paper file your 1095 B forms, you must mail them to the following postal address:

If your principal business, office or agency, or legal residence, in the case of an individual, is located in: Postal Address
Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia, West Virginia Department of the Treasury,
Internal Revenue Service Center,
Austin, TX 73301.
Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming Department of the Treasury,
Internal Revenue Service Center,
P.O. Box 219256,
Kansas City,
MO 64121-9256.

Note: If your legal residence or principal place of business or principal office or agency is outside the United States, send your 1095 B copies to the address below:

Map Icon
Department of the Treasury,
Internal Revenue Service Center,
Austin, TX 73301.

Form 1095-B e-filing

E-filing is the best option to file your 1095 B with the IRS. It has many advantages over paper filing. Even the IRS is encouraging everyone to e-file their returns since it is easy and accurate. Also, the IRS will process your returns a little faster when you e-file 1095-B Forms.

7. Here are a few advantages of e-filing Form 1095-B:

  • Accurate & error-free
  • Easy & convenient
  • Better tracking of the return status

Advantages of e-filing 1095-B with TaxBandits

TaxBandits is an IRS-certified provider with 70,000+ happy customers. Our motto is to make e-filing simple and easy. Our application is built with user-friendly features to e-file 1095-B with the IRS in a few minutes. Have a look at the benefits of e-filing Form 1095-B with TaxBandits.

  • Cost-effective e-filing
  • Support for both single filing and bulk filings
  • Inbuilt error checks
  • Provides Instant return status via email
  • API integration available
  • Support for ACA state filing
  • Ability to view and download submitted forms at anytime
  • Data Security and Multi-Factor Authentication measures

Get started with Taxbandits today and stay compliant with the IRS!

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