X Thank you! We have received your request. You will receive email updates whenever there is a deadline approaching or any changes to tax forms. Form W-2 Deadline - Important Dates to Remember in 2025 Charles Hardy | Last Updated: March 10, 2025 File W-2 Before Due Exciting news: Free payroll for small businesses is here! Register your interest today Home Form W2 Form W-2 Deadline Form W-2 Due Date for 2025 At the beginning of each calendar year, employers have a vital responsibility to meet IRS and state compliance requirements. One key task is reporting employees' W-2 wage statements to the SSA before the deadline and distributing copies to employees so they can file their income tax returns on time. If you're uncertain about the W-2 filing deadlines for 2025, this article has all the information you need to ensure timely and accurate filing of Form W-2. Table of Contents: When is the deadline to file Form W-2 for the 2024 tax year? Can employers extend the IRS Form W-2 deadline? When is the deadline to file Form W-2 with the State? What happens if you fail to file Form W-2 before the due date? Meet your W-2 deadlines with TaxBandits 1. When is the deadline to file Form W-2 for the 2024 tax year? The deadline to file your Form W-2 for the 2024 tax year with the SSA is January 31, 2025, regardless of filing methods (Electronic or Paper). A copy of Form W-2 is also required to be sent out by employers to employees on or before January 31, 2025. You must ensure the timely filing of your Form W-2 with the SSA to avoid penalties. W-2 E-filing Requirement The IRS requires employers to file W-2 forms electronically if they submit 10 or more aggregate information returns, including W-2, 1099, 1095, and others. Even if you're filing fewer than 10 forms, the IRS recommends electronic filing for faster processing and real-time status updates. Stay compliant with IRS electronic filing requirements by using TaxBandits—the simple and hassle-free solution for W-2 filing! See how we simplify W-2 filings 2. Can employers extend the IRS Form W-2 deadline? Yes, as an employer, you can apply for a 30-day extension through Form 8809. The IRS will grant you an extension only if you meet specific criteria, which include a catastrophic event in a federally declared disaster area, death, serious illness, or unavoidable absence, and your business is in its first year of operation. Since this extension isn’t automatic, you must submit 8809 by paper to extend your W-2 deadline. Click here to learn more about W-2 extension Form 8809. Form 8809 only extends the IRS Filing deadline. To extend the employee copy deadline, use Form 15397. 3. When is the deadline to file Form W-2 with the State? In addition to the federal filing deadline, it is important to be aware of the W-2 state deadline to ensure compliance with state regulations. The deadline for filing Form W-2 varies from state to state. Most states require Form W-2 to be filed by January 31, 2025. However, there are some exceptions. Check the table below to find the W-2 deadline for each state. State W2 Deadline Alabama Kentucky North Dakota Arizona Louisiana Hawaii Montana Vermont Idaho Nebraska Arkansas Maine Oklahoma Colorado Maryland Virginia Illinois New Jersey West Virginia Indiana Connecticut Massachusetts Pennsylvania Delaware Michigan Ohio Oregon Rhode Island Missouri Utah District of Columbia Mississippi South Carolina Georgia New Mexico Wisconsin North Carolina Maine Jan 31, 2025 Iowa Feb 17, 2025 Alaska California Florida New Hampshire New York South Dakota Texas Washington Wyoming Nevada Tennessee Feb 28, 2025 Get timely notifications about tax deadlines and IRS updates. Notify Me Looking to File W-2 forms with both Federal and State? Get Started with TaxBandits, the one-stop solution for effortlessly meeting your Federal and State filing requirements. See how simple it is. 4. What happens if you fail to file Form W-2 before the due date? If you fail to file your Form W-2 on time, you might face penalties from the SSA. The penalties depend on when you file your W-2 return and the business size. Penalties for W-2 forms range from $60 to $660/form, depending on the delay period. Click here to learn more about W-2 Penalties. 5. Meet your W-2 deadlines with TaxBandits Handling all your employment tax filing requirements could be a complex and time-consuming process. However, with TaxBandits, you can streamline the Form W-2 e-filing process. You can file Form W2 with both the SSA and the state. Furnish your employee copies on time by postal mail and through secure online access. Validate your employees' TIN against the SSA database. See How TaxBandits Simplifies your W-2 filing. Form W-2 Topics Form W2 Changes for 2024 Form W-2 Form W-2 Instructions Form W-2 Due Date Form W-2 Penalty Form W-2 Mailing Address Form W2 vs W4 Form W2 vs 1099 Form W2 vs W9 Form W2 Box Codes Related Blog for Form W-2 Form 1099 and W-2 E-filing are Now Available for the 2024 Tax Year with TaxBandits A Guide to Understanding the Box 12 Codes on Form W-2 Understanding Form W-2: What is Box W-2 D and its Purpose? FAQs for Form W-2 How do I make corrections to my W-2? How do I access copies of W2? Does TaxBandits support W-2 corrections for every state? Browse by Topics Form W2 Changes for 2023 Form W-2 Form W-2 Instructions Form W-2 Due Date Form W-2 Penalty Form W-2 Mailing Address Form W2 vs W4 Form W2 vs 1099 Form W2 vs W9 Form W2 Box Codes X X Never Miss a Tax Filing Deadline! Stay on top of tax deadlines and form updates with timely notifications delivered straight to your inbox. 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