Form W-2 Due Date for 2025
At the beginning of each calendar year, employers have a vital responsibility to meet IRS and state compliance requirements.
One key task is reporting employees' W-2 wage statements to the SSA before the deadline and distributing copies to employees so they can file their income tax returns on time.
If you're uncertain about the W-2 filing deadlines for 2025, this article has all the information you need to ensure timely and accurate filing of Form W-2.
Table of Contents:
1. When is the deadline to file Form W-2 for the 2024 tax year?
The deadline to file your Form W-2 for the 2024 tax year with the SSA is January 31, 2025, regardless of filing methods (Electronic or Paper). A copy of Form W-2 is also required to be sent out by employers to employees on or before
January 31, 2025.
You must ensure the timely filing of your Form W-2 with the SSA to avoid penalties.
W-2 E-filing Requirement
The IRS requires employers to file W-2 forms electronically if they submit 10 or more aggregate information returns, including W-2, 1099, 1095, and others. Even if you're filing fewer than 10 forms, the IRS recommends electronic filing for faster processing and real-time status updates.
Stay compliant with IRS electronic filing requirements by using TaxBandits—the simple and hassle-free solution for W-2 filing! See how we simplify W-2 filings
2. Can employers extend the IRS Form W-2 deadline?
Yes, as an employer, you can apply for a 30-day extension through Form 8809.
The IRS will grant you an extension only if you meet specific criteria, which include a catastrophic event in a federally declared disaster area, death, serious illness, or unavoidable absence, and your business is in its first year of operation. Since this extension isn’t automatic, you must submit 8809 by paper to extend your W-2 deadline.
Click here to learn more about W-2 extension Form 8809.
Form 8809 only extends the IRS Filing deadline. To extend the employee copy deadline, use Form 15397.
3. When is the deadline to file Form W-2 with the State?
In addition to the federal filing deadline, it is important to be aware of the W-2 state deadline to ensure compliance with state regulations. The deadline for filing Form W-2 varies from state to state. Most states require Form W-2 to be filed by January 31, 2025. However, there are some exceptions.
Check the table below to find the W-2 deadline for each state.
| State | W2 Deadline |
|---|---|
|
Jan 31, 2025 |
|
Feb 17, 2025 |
|
Feb 28, 2025 |
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4. What happens if you fail to file Form W-2 before the due date?
If you fail to file your Form W-2 on time, you might face penalties from the SSA. The penalties depend on when you file your W-2 return and the business size. Penalties for W-2 forms range from $60 to $660/form, depending on the delay period.
Click here to learn more about W-2 Penalties.
5. Meet your W-2 deadlines with TaxBandits
Handling all your employment tax filing requirements could be a complex and time-consuming process. However, with TaxBandits, you can streamline the Form W-2 e-filing process.
- You can file Form W2 with both the SSA and the state.
- Furnish your employee copies on time by postal mail and through secure online access.
- Validate your employees' TIN against the SSA database.
