How to E-file Form W-2 Online for 2023 Tax Year with TaxBandits
What Information is Required to File Form W-2 Electronically?
- 1. Employer Details: Name, EIN, Employer Type, and Address
- 2. Employee Details: Name, SSN, Address, and Contact Information
- 3. Federal Details: Federal Income and Tax Withheld
- 4. FICA Details: Social Security and Medicare Taxes Withheld
- 5. State Details: State Income and Tax Withheld
- 6. Local Tax Details: Local, City or other Income Tax Withheld
Start your e-filing with TaxBandits today. To know about Form W-2 instructions, click here.
User-Friendly Features to Easily File W-2 Online
Excel or CSV upload
Simplify your W-2 filing process by using our Excel or CSV templates to import all of your data.
E-file for Every State
Quickly and easily e-file form W-2 with respective State agencies and meet your state tax compliance with TaxBandits.
Internal Audit Check
TaxBandits internal audit checks enable you to file your Form W-2 more accurately by validating it against SSA business rules.
We provide an exclusive Postal mailing feature where we print and mail form W-2 copies to your employees once the form has been processed.
Online Portal Access
Simplify the process of distributing the employee's W2 copies. Our cloud-based online portal allows employees to view and download W-2 copies anywhere, anytime.
Copies of the transmitted forms will be available in the Print Center for download. You can then access these copies from the Print Center at any time!
Success Starts with TaxBandits!
The Smart Business Owners Choice
Easy preparation of W2s and peace of mind that they will be filed and mailed all for a
With the new changes to the SSA Business Center Online (which I cannot get to work), this was a super easy way to electronically file the one W2 I have and reasonably priced. This was a life saver for me to get this task done for
I like the fact that all of the businesses w2s or anything that you need are readily available.
You guys are the best! I will always use your site online. Thank you for making this easy filing w2s online
This had to be the easiest way to transmit our W2s. I wish I had found this service 4 years ago.
I've been using TaxBandits for two years now to file Form W-2 for my small business. It's straightforward, easy to use, and budget-friendly. I've experimented with various other software options, but there's no doubt I'm sticking with TaxBandits.
Frequently Asked Questions on Form W-2 Filing
What is Form W-2?
Form W-2 is a wage tax form to report the wages paid to employees and the taxes (social security, income, and Medicare tax) withheld from the employees to the SSA (Social Security Administration). Also, the copy of Form W2 must be furnished to the employees.
When is the due date to File Form W2 Online for the 2023 tax year?
January 31, 2024, is the due date to file Form W2 with the SSA for the 2023 Tax Year. The form should be filed either by E-filing or paper copies. File Form W-2 before the deadline to avoid SSA/IRS penalties.
Is it necessary to File Form W-2 online with the State?
Yes, Depending on your state requirements, you may need to file Form W-2 and other reconciliation forms with your applicable state. You can e-file these forms easily from your TaxBandits account. Check your W2 state filing requirements.
How to correct Form W2?
If you have made any mistakes on your previous Filed Form W-2, then you can use Form W-2c to report the corrections with the IRS/SSA. You can correct incorrect names, social security numbers, employee earnings or tax withholdings. Learn More to know what information can be corrected on Form W2.
What are the penalties for not filing W-2 on time?
Failure to file Form W-2 before the deadline or providing incorrect information might result in IRS penalties. The penalty varies from $60 to $630/form depending on how late the form is filed with the SSA/IRS. Form W-2 Penalties have been changed for the 2023 tax year. Check the table below for the newly updated penalties.
|Filed within 30 days
|$630,500 per year ($220,500 for small businesses)
|After 30 days and before August 1
|$1,891,500 per year ($630,500 for small businesses)
|After August 1
|$3,783,000 per year ($1,261,000 for small businesses)
|For intentional disregard of failing to file and incorrect payee statements - $630 per statement
|For fraudulent filing - $5000 or more
What is the difference between a W2 form and W4 form?
Form W-2 is utilized for reporting wage information and tax withholding from an employee's paycheck throughout the year. On the other hand, Form W-4 is used at the beginning of employment to collect the employee's tax withholding information. Both forms are typically utilized by employers for tax purposes. Learn more in detail about the Form W-2 Vs Form W-4.
What is the difference between a W2 Form and 1099 Form?
Generally, both forms are used to report income made to workers, but they serve different purposes. Form W-2 is issued to employees and reports their annual wages and the amount of taxes withheld from their paychecks. In contrast, Form 1099 is used to report income to independent contractors and other non-employees. Learn more in detail about the Form W-2 vs Form 1099.
How can I apply the extension for filing Form W2?
The Form W2 extension for filing with the SSA is no longer automatic as of 2016. The only extension possible is for 30 days and it is granted under special circumstances. Apply for this extension by paper filing Form 8809, Application for Extension of Time to File Information Returns. When filing Form 8809 you must provide a detailed explanation for needing an extension and sign under penalties of perjury. Learn More about Form W2 Extensions.
Helpful Resources for Filing Form W2 Online
What is Form W-2?
W2 is an annual tax return that must be submitted to the SSA by the employers. It is used to report the wages paid to employees and the taxes withheld from their paychecks.
Form W-2 Penalty
IRS will impose penalty, if employer didn't report Form W-2 to the SSA or didn't provide a copy to employee on-time, or reported wrong information on Form W-2.