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Form W-9 for Limited Liability
Companies (LLC)

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Limited Liability Companies on
W-9 Form -
An Overview

Updated on August 09, 2021 - 10:30 AM by Admin, TaxBandits

If you are the owner of a Limited Liability Company (LLC) and work with other businesses as an independent contractor or vendor, you will most likely receive a Request for Taxpayer Identification Number and certification,
also called Form W-9.

In this section we will cover the following topics:

1. What is Form W-9?

Form W-9 is designed to collect certain information that your payer (the business you’re working with) needs to have on record. This includes the legal name, address, and TIN of you and/or your business.

2. LLC W-9 Tax Classifications -
An Overview

A Limited Liability Company can choose how they are taxed by the IRS. The LLC can elect to be treated as one of the following by the IRS for tax purposes.

  • C Corporation
  • S Corporation
  • Individual/sole proprietor
  • Limited liability company (LLC)
  • Partnership
  • Other

3. Completing Form W-9 for your LLC

  • Line 1: Legal Name

    When completing the first lines of the
    Form W-9, you are required to enter your legal name, as it appears in the IRS records and your
    personal documents.

  • Line 2: Business Name/disregarded
    entity name

    Make sure you enter the full name that is on record with the IRS and your business documents on line 2.

  • Line 3: LLC -
    federal tax classification

    Let’s address each type of LLC tax classifications and how to complete Form W-9 for each.

    C=C corporation tax status

    LLCs that choose to be classified as a C corporation by the IRS must file Form 8832. This is the election to be taxed as a C corporation. This status can be applied whether there is a single member
    or multiple.

    • Tax Classification- If your LLC is taxed as a C corporation, check the box on line 3 of
      Form 941. Enter “C” to the right of the LLC box.
    • Name- Enter the legal name of the LLC, as it appears on IRS documentation on line 1
      of the form.
    • TIN- Enter the EIN, employer’s identification number

    S=S corporation tax status

    LLCs that choose to be classified as an S corporation by the IRS must file Form 2553. This is the election to be taxed as an S corporation. This status can be applied whether there is a single member or multiple.

    • Tax Classification- If your LLC is taxed as a C corporation, check the box on line 3 of Form 941. Enter “S” to the right of the LLC box.
    • Name- Enter the legal name of the LLC, as it appears on IRS documentation on line 1
      of the form.
    • TIN- Enter the EIN, employer’s identification number

    P=Partnership tax status

    All LLCs with more than one member that have not chosen to be treated as an S or C corporation for tax purposes will be treated as a partnership by default.

    • Tax Classification- LLCs with two or more members should check the box on line 3 of the
      Form W-9 and enter “P” to the right of the box.
    • Name- Enter the legal name of the LLC, as it appears on IRS documentation on line 1
      of the form.
    • TIN- Enter the EIN, employer’s identification number

    Single-member LLC
    (disregarded entity)

    A single-member LLC is not recognized by the IRS as an entity that is separate from its owner. In this case, single members should enter their own personal information on the Form W-9.

    • Tax Classification- Unless the single-member LLC has elected to be treated as a C or S corporation, they should enter the owner’s tax classification
      on line 3.
    • Name- Enter the legal name of the LLC’s owner, as it appears on official documentation
      on line 1 of the form.
    • TIN- Enter the owner’s SSN, social security number

    Disregarded entity

    Never use the name of your single-member LLC on Form W-9 unless it is classified as an S or C corporation. A single-member LLC is considered a “disregarded” entity when it comes to Form W-9. In the case that you are a single-member LLC, enter
    owner’s information.

    If the owner is a disregarded entity or owned by a foreign person, the LLC’s owner must complete Form W-8 instead of Form W-9. This should be done regardless of whether or not the LLC’s owner
    has a U.S TIN.

    If a foreign LLC that is a single-member LLC, or disregarded entity, and the owner is a U.S citizen,
    the owner’s name should be entered on line 1.

  • Line 4: Exemptions

    On line 4 any individual or business that is exempt from backup withholding or FATCA reporting can indicate this. They can do so by entering any of the four applicable codes on this line.

  • Line 5, & 6: Address

    First enter your complete address. Then, read through the three statements in Part 2 and sign accordingly to certify that they are true.

  • Part II: Certification

    By e-signing your Form W-9, you certify that the information is correct.

    The Form W-9 can be submitted by email or by mailing a paper copy.

4. How TaxBandits helps LLC in completing
W-9 Forms

TaxBandits offers a simple solution for LLCs for completing the Form W-9. With our cloud-based application, you can easily request, complete, e-sign, and submit Form W-9. We even perform validations to help ensure accuracy.

We provide detailed instructions for each step to simplify the process, with TaxBandits it can be completed
in minutes.

A Simple Solution for
LLCs to W-9

  • Fill out W-9 for FREE
  • Sign W-9 Electronically
  • Download and/or Print W 9
  • Submit W 9 through Email

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