Fillable Form W9 Online – Complete, E-Sign & Share W-9 Securely

Form W-9 is an IRS form that you can use to provide your TIN information to your payers. This information will be used by your payers to file 1099 forms for reporting the payments made to you with the IRS. The payments may include:

• Income paid to you.
• Real estate transactions.
• Mortgage interest you paid.
• Acquisition or abandonment of secured property.
• Cancellation of debt.
• Contributions you made to an IRA.

• The IRS has made some significant changes to Form W-9 for the 2026 tax year that you must be aware of before submitting your W-9s.
• If you operate as a sole proprietor, you are required to provide your Social Security Number (SSN) on the Form W-9.
• If you operate as a single-member LLC, treated as a disregarded entity for federal tax purposes, you must use the owner’s TIN instead of the LLC’s EIN.
• If you’re a U.S. digital asset broker, you must use this checkbox in Part II to certify that you are dealing with another broker that also qualifies as a U.S. digital asset broker.

Check out our latest article to know more about the changes to Form W-9.

Printable Form W-9 is primarily completed by Independent contractors, gig workers, freelancers, consultants, and other individuals or entities that receive business-related payments.

Failing to furnish W-9 Form will have the following consequences:

• Your payments will be subjected to a backup withholding of 24%
• A penalty of $50 may also be imposed for failure to furnish the correct TIN

A fillable W-9 is not a tax return and is not filed with the IRS. It is a form used by the payees to provide their TIN information to the payers for accurate 1099 filing. On the other hand, 1099 is a tax return that the payers file with the IRS to report their payments to the respective payees.

No! W-9 is not a tax form that needs to be filed with the IRS. It’s just an IRS document you use to provide your TIN and other sensitive information to your payers.

There is no specific expiration date for a Form W-9. However, if the information you provided on the W-9 has changed (for example, your address or business name), you must submit a new W-9 with the updated information.

No! Form W-9 applies only to U.S. residents. Non-U.S residents can use Form W-8BEN or W-8BEN-E to furnish their TINs to the businesses (payers) that request them.

Yes! Form W9 creator can be filled out as an individual to provide your TIN to your payers/requesters, even if you don’t have a registered business.

It is not necessary to complete and provide a W-9 Form every year. However, if there are any changes in your information (for example, your address or business name), then you need to update the W-9 details you provided previously to your payers with a new W-9 Form.

As a contractor or vendor, you are exempt from completing the W-9 form in the following situations:

• Not a U.S. person: If you are a foreign individual or entity, you can provide a W-8 form instead of a W-9. This means you don’t have to fill out
  the W-9 at all.
• Payments not reportable: If the payments you receive are not subject to IRS reporting requirements, the requester may not need a W-9 from you.
• You are an employee: If the employer employs you, you are not required to complete and provide a W-9 to them. Instead, you would typically complete a Form W-4 for withholding purposes.