TaxBandits supports state-only filing for W-2 forms.
Indiana Form W-2 & Form WH-3
Filing Requirements
Meet your Indiana W-2 filing requirements confidently with TaxBandits!
Simplify Your Indiana W-2 Filing with TaxBandits
- Complete Indiana tax filing compliance
- We support state-only filing
- Free retransmission of rejected returns
- No cost corrections for Indiana W-2 forms
E-file at just $0.70/form
Indiana Filing Requirements for W-2
The State of Indiana mandates W-2 filing, even if no state tax is withheld.
| Condition | Filing Method | Additional Forms | Due Date |
|---|---|---|---|
| If Indiana Tax Was Withheld | Direct State Filing | Form WH-3 | February 02, 2026 |
| If NO Indiana Tax Was Withheld | Direct State Filing | Not Required | February 02, 2026 |
Ready to start filing W-2s with Indiana?
Information Required to File W-2 Forms with Indiana
Discover the key information needed to file Form W2 with the State of Indiana.
1. Employer’s state ID number
The employer's state identification number refers to the Indiana Withholding Tax Account Number.
Indiana State ID Format:
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10-digit employer TID followed by 3-digit Employer TID Location number
(For example: 9999999999-999) -
10-digit followed by 3-digit suffix
(For example: 9999999999 999)
The state accepts your federal EIN as state ID.
2. Indiana state/local wages
The total amount of taxable wages, tips, that is subject to Indiana state income tax.
3. Indiana state tax withheld
The total amount of state income taxes withheld from the
employee’s wages.
E-file W-2s to the State of Indiana in minutes with TaxBandits!
Indiana Annual Withholding Reconciliation Form WH-3
Form WH-3 is an Annual Withholding Reconciliation used to report the total income taxes withheld from employees/contractors and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.
Information Reported on WH-3:
- Taxpayer ID number
- Total Indiana state income tax withheld
- Total Indiana county income tax withheld
TaxBandits doesn't support filing 'Form WH-3' with the state. The employers must file the form directly with the state before the deadline.
E-file W-2 with Indiana state in minutes using TaxBandits!
TaxBandits – Simplifying Indiana State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Indiana Department of Revenue, ensuring compliance with state regulations.
Supports State-Only Filing
With TaxBandits, you can file W-2 forms directly with your state, even if you don’t file your federal W-2 with us.
State Filing Guidance
TaxBandits provides step-by-step instructions to complete the W-2 e-filing process from start to end effortlessly.
Supports W-2 State Corrections
Easily correct errors on your Indiana W-2 with TaxBandits, download the corrected form, and mail it directly to the state.
Free Resubmissions
If your W-2 forms are rejected by the Indiana Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your Indiana W-2 returns!
How to File Form W-2 with the State of Indiana?
Create your account and follow these steps to easily e-file your W-2s with the state of Indiana!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
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Step 3: Enter State Filing Information
Provide the required Indiana state details for Form W-2.
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Step 4: Choose Distribution Options
Select the form distribution option — postal mailing, online access, both, or print and mail yourself.
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Step 5: Review and Transmit
Review your form and transmit it to the SSA and state agencies.
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Step 1: Choose Form W-2 State Only Filing
Select Form W-2 - State Only filing from the Dashboard.
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Step 2: Enter Form W-2 and State Information
Complete Form W-2 and the required state information.
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Step 3: Choose Distribution Options
Choose a form distribution method – postal mailing, online access, or printing and mailing yourself.
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Step 4: Review and Transmit to the State
Review your form and transmit it to the state of Indiana.
Start e-filing W-2 Forms with Indiana today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Indiana require W2 filing?
Yes, the state of Indiana requires W-2 forms to be filed, even if no state tax is withheld.
TaxBandits enables you to file W-2 forms directly with the state of Indiana, even if you filed your federal W-2 elsewhere. E-file now
Does Indiana have any additional requirements when filing W2 forms?
Yes. The state of Indiana requires additional forms to file along with Form W2.
Indiana has an additional requirement of Form WH-3 (Annual Withholding Tax) to be filed only if there is a state tax withheld. When you E-File Form W2 with TaxBandits, you need to take care of the reconciliation Form WH-3.
What are the special fields required when filing a Form W-2 with Indiana?
When e-filing Form W-2 for Indiana, the state requires county codes as their special field.
What is Form WH-3?
Form WH-3 is an Annual Withholding Reconciliation form used to report the total amount of state income taxes withheld from individuals throughout the year. Also, it is used to claim an overpayment refund or pay if the taxes are underpaid.
When is the due date to file W-2 with Indiana?
The filing due date for both the Form W-2 and Form WH-3 with Indiana is January 31. If the deadline falls on a weekend or federal holiday, the next business day is
the deadline.
What are the requirements to file W2 electronically with Indiana?
The State of Indiana mandates electronic filing for those who are reporting 25 or more W2 Forms.
Just Create a FREE account at TaxBandits and e-file your W-2 to stay compliant with Indiana.
What are the penalties for not filing or filing W2 late with Indiana?
Failure to file or late filing of your W-2 form in Indiana can result in potential penalties. These include:
- A 100% penalty for submitting a fraudulent return or for attempting to evade tax.
- A $10.00 penalty for each failure to file a timely return, not exceeding $25,000 in any calendar year.
Learn more about Form W-2 penalties.
Is there any extension available for W2 forms with the state of Indiana?
Yes, Indiana state accepts an approved federal Form 8809 as a valid extension request for filing Forms W-2. When you obtain a federal extension using Form 8809, it automatically extends the time to file your state withholding report (Form WH-3) as well.
Alternatively, you can also submit a written request for an extension before the filing deadline to the following mailing address:
P.O. Box 6108,
Indianapolis, IN 46206
You can also upload the approved Form 8809 or written request through the INTIME portal at intime.dor.in.gov under the "File for WH-3 Extension" option, available from January 1 until the due date.
Where do I mail Indiana W2 forms?
Mail your Form W2s along with Form WH-3 to the following address:
100 North Senate Avenue, IGC N286,
Indianapolis, IN 46204-2253.
If you made errors on W-2 forms filed with the State of Indiana, you can correct them by downloading the corrected form and mailing it to the address provided above.
If you’re looking for an IRS-certified e-file provider, check out TaxBandits! We support the W2 filing with the SSA and states.
Get started with TaxBandits today and stay compliant with the State of Indiana! Start Filing Now
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