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Kansas W-2 Filing Criteria for 2024

The State of Kansas requires W-2 filing, even if no state tax is withheld.

Filing Criteria

Form W-2

Criteria 1

If there is Kansas state tax withheld

Filing Method:

Direct State Filing

Additional Form:

Form KW-3

Deadline:

January 31, 2025

Pricing:

W-2 State Filing - $0.70/form

Criteria 2

If there is no Kansas State Tax Withholding

Filing Method:

Direct State Filing

Additional Form:

Not Required

Deadline:

January 31, 2025

Pricing:

W-2 State Filing - $0.70/form

Ready to start filing W-2s with Kansas?

Information Required to File W-2 Forms with Kansas

Discover the key information needed to file Form W2 with the State of Kansas.

1. Employer’s state ID number

The employer's state identification number refers to the Kansas Withholding Tax Account Number.

Kansas State ID Format:

15 digits with starting 036 Followed by 9 digits and hyphen followed by F01 (Eg: “036” - Federal EIN - “F01”)
15 digits with starting 036 followed by 9 digits and F constant and hyphen 01 (Eg: 036-123456789F-01)

2. Kansas state/local wages tips, etc.

The total amount of taxable wages, and tips, is subject to Kansas state income tax.

3. Kansas state/local income tax

The total amount of state income taxes withheld from the employee’s wages.

If you’ve withheld any Kansas taxes, you must file Reconciliation Form KW-3.

E-file Form W-2 with the State of Kansas in minutes using TaxBandits!

Kansas Annual Withholding Tax Return – Form KW-3

Form KW-3 is an Annual Reconciliation used to report the total income taxes withheld from employees/contractors and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.

Information Reported on Form KW-3:

Total Kansas tax withheld on W2/1099
Total payments and overpayments
Total withholding payments/credits
Net amount, penalty, and interest

Kansas Annual Withholding Tax Return – Form KW-3

E-file W-2 with Kansas state in minutes using TaxBandits!

TaxBandits – Simplifying Kansas State W-2 Compliance

TaxBandits supports the e-filing of W-2 forms directly with the Kansas Department of Revenue, ensuring compliance with state regulations.

Supports State-Only Filing

With TaxBandits, you can file
W-2 forms directly with your state, even if you don’t file your federal W-2 with us.

State Filing Guidance

TaxBandits provides step-by-step instructions to complete the e-filing process from start to end without any hurdles

Supports W-2 State Corrections

Easily correct errors on your Kansas W-2 with TaxBandits, download the corrected form, and mail it directly to the state.

Free Resubmissions

If your W-2 forms are rejected by the Kansas Department of Revenue, you can correct errors and resubmit them for free.

Start filing your Kansas W-2 returns with TaxBandits by creating an account!

How to File Kansas W-2 with TaxBandits?

Create your account and follow these steps to easily e-file your W-2s with the state of Kansas!

Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
Step 3: Enter State Filing Information
Provide the required Kansas state details for Form W-2.
Step 4: Choose Distribution Options
Select the form distribution option — postal mailing, online access, both, or print and mail yourself.
Step 5: Review and Transmit
Review your form and transmit it to the IRS and state agencies.

Step 1: Choose Form W-2 State Only Filing
Select Form W-2 - State Only filing from the Dashboard.
Step 2: Enter Form W-2 and State Information
Complete Form W-2 and the required state information.
Step 3: Choose Distribution Options
Choose a form distribution method – postal mailing, online access, or printing and mailing yourself.
Step 4: Review and Transmit to State
Review your form and transmit it to the state of Kansas.

Are you ready to begin e-filing your W-2 Form with Kansas State? File in minutes with TaxBandits!

Frequently Asked Questions

Does Kansas require W-2 filing?

Yes, the state of Kansas requires W-2 forms to be filed, even if no state tax is withheld.

TaxBandits enables you to file W-2 forms directly with the state of Kansas, even if you filed your federal W-2 elsewhere. E-file now

Does Kansas require any additional forms to be submitted while filing W-2?

Yes. Kansas requires additional forms to be submitted when you file W-2 based on the mode of filing.

If you file W-2 electronically, you only have to submit KW-3, Annual Withholding Tax Return. For e-filing, check out TaxBandits, IRS-Authorized e-file provider. We support the filing of W-2 with the SSA and State of Kansas.

If you paper file W-2, you must attach W-3 and KW-3. (When you E-file Form W2 with TaxBandits, you need to take care of the reconciliation Form KW-3.)

What are the special fields required when filing a Form W-2 with Kansas?

When e-filing Form W-2 for Kansas, the state requires Employee Contribution to KPERS, KP & F and Judges as their special field.

What is the deadline to file W-2 with Kansas?

The deadline to file Form W2 with Kansas is January 31.

Can I file W-2c with the State of Kansas?

Yes, you can electronically file your W-2s with Kansas. Remember, the state mandates e-filing if you file 51 or more W-2s. If you’re looking for an e-file service provider, check out TaxBandits.

What are the W-2 penalties for Kansas?

Kansas may impose penalties for the following conditions:

Late filing of W-2

If you file W-2s after the original deadline but before February 1 of the following year, the penalty will be 15% of your tax due. If you file after February 1, the penalty would be 15% of your unpaid taxes and 1% per month for up to 24 months.

Late payment of taxes

If you pay your taxes after the deadline, but before February 1 of the following year, the penalty is 15% of your taxes. If you pay after February 1 of the following year, but before September 1, the penalty is 25% of your taxes. If you pay taxes on or after September 1, the penalty is 40% of your taxes.

Underpayment of W-2

If you pay the withheld taxes after the original deadline, but before February 1 of the following year, the penalty will be 15% of your tax due. If you pay after February 1, the penalty would be 15% of your unpaid taxes and 1% per month up to 24 months.

Learn more about Form W-2 penalties.

Can I file W-2c with the State of Kansas?

Yes, you can file a correction form W-2c with Kansas. However, the state accepts only the paper filing of W-2c. When submitting paper copies of W-2c, you must attach the amended W-3 and KW-3.

Where do I mail W-2 forms when filing with the State of Kansas?

Kansas accepts the paper filing of W-2 Form only when 50 or fewer forms are being filed. Remember, you must electronically file your W-2s if you file for 51 or more employees. Comparatively, e-filing is the easiest way to complete W-2s regardless of the form volume. To help you with the e-filing of W-2, TaxBandits, an IRS-Certified e-file provider, is here. Create a FREE account with the TaxBandits and complete your W-2. If you still want to file paper copies of Form W-2 with the State of Kansas, send it to the following mailing address.