TaxBandits supports state-only filing for W-2 forms. Kansas Form W-2 & Form KW-3 Filing Requirements for 2024 Meet your Kansas W-2 filing requirements confidently with TaxBandits! Lowest Pricing in the Industry - E-file at just $0.70/form Learn More Get Started Now Simplify Your Kansas W-2 Filing with TaxBandits E-file W-2 with both federal and state We also support state-only filing Deliver employee copies by mail or online Free retransmissions and corrections Default State 1099 State Filing W-2 State Filing ACA State Filing Payroll Requirements Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming Rhode Island New Jersey District of Columbia California Massachusetts Connecticut Hawaii Maryland Minnesota Vermont Washington Alaska Arizona Arkansas Florida Texas Tennessee Filing Criteria Information Required How to File FAQs Kansas W-2 Filing Criteria for 2024 The State of Kansas requires W-2 filing, even if no state tax is withheld. Filing Criteria Form W-2 Criteria 1 If there is Kansas state tax withheld Filing Method: Direct State Filing Additional Form: Form KW-3 Deadline: January 31, 2025 Pricing: W-2 State Filing - $0.70/form Criteria 2 If there is no Kansas State Tax Withholding Filing Method: Direct State Filing Additional Form: Not Required Deadline: January 31, 2025 Pricing: W-2 State Filing - $0.70/form Ready to start filing W-2s with Kansas? Get Started Now Information Required to File W-2 Forms with Kansas Discover the key information needed to file Form W2 with the State of Kansas. 1. Employer’s state ID number The employer's state identification number refers to the Kansas Withholding Tax Account Number. Kansas State ID Format: 15 digits with starting 036 Followed by 9 digits and hyphen followed by F01 (Eg: “036” - Federal EIN - “F01”) 15 digits with starting 036 followed by 9 digits and F constant and hyphen 01 (Eg: 036-123456789F-01) 2. Kansas state/local wages tips, etc. The total amount of taxable wages, and tips, is subject to Kansas state income tax. 3. Kansas state/local income tax The total amount of state income taxes withheld from the employee’s wages. If you’ve withheld any Kansas taxes, you must file Reconciliation Form KW-3. E-file Form W-2 with the State of Kansas in minutes using TaxBandits! Get Started Now Kansas Annual Withholding Tax Return – Form KW-3 Form KW-3 is an Annual Reconciliation used to report the total income taxes withheld from employees/contractors and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid. Information Reported on Form KW-3: Total Kansas tax withheld on W2/1099 Total payments and overpayments Total withholding payments/credits Net amount, penalty, and interest E-file W-2 with Kansas state in minutes using TaxBandits! Get Started Now TaxBandits – Simplifying Kansas State W-2 Compliance TaxBandits supports the e-filing of W-2 forms directly with the Kansas Department of Revenue, ensuring compliance with state regulations. Supports State-Only Filing With TaxBandits, you can file W-2 forms directly with your state, even if you don’t file your federal W-2 with us. State Filing Guidance TaxBandits provides step-by-step instructions to complete the e-filing process from start to end without any hurdles Supports W-2 State Corrections Easily correct errors on your Kansas W-2 with TaxBandits, download the corrected form, and mail it directly to the state. Free Resubmissions If your W-2 forms are rejected by the Kansas Department of Revenue, you can correct errors and resubmit them for free. Start filing your Kansas W-2 returns with TaxBandits by creating an account! Get Started Now How to File Kansas W-2 with TaxBandits? Create your account and follow these steps to easily e-file your W-2s with the state of Kansas! Federal & State Filing State-Only Filing Step 1: Choose Form W-2 Select the type of W-2 form you want to file. Step 2: Enter Form W-2 details Complete the form using manual entry or other bulk import options. Step 3: Enter State Filing Information Provide the required Kansas state details for Form W-2. Step 4: Choose Distribution Options Select the form distribution option — postal mailing, online access, both, or print and mail yourself. Step 5: Review and Transmit Review your form and transmit it to the IRS and state agencies. Step 1: Choose Form W-2 State Only Filing Select Form W-2 - State Only filing from the Dashboard. Step 2: Enter Form W-2 and State Information Complete Form W-2 and the required state information. Step 3: Choose Distribution Options Choose a form distribution method – postal mailing, online access, or printing and mailing yourself. Step 4: Review and Transmit to State Review your form and transmit it to the state of Kansas. Are you ready to begin e-filing your W-2 Form with Kansas State? File in minutes with TaxBandits! Start Filing Now Frequently Asked Questions Does Kansas require W-2 filing? Yes, the state of Kansas requires W-2 forms to be filed, even if no state tax is withheld. TaxBandits enables you to file W-2 forms directly with the state of Kansas, even if you filed your federal W-2 elsewhere. E-file now Does Kansas require any additional forms to be submitted while filing W-2? Yes. Kansas requires additional forms to be submitted when you file W-2 based on the mode of filing. If you file W-2 electronically, you only have to submit KW-3, Annual Withholding Tax Return. For e-filing, check out TaxBandits, IRS-Authorized e-file provider. We support the filing of W-2 with the SSA and State of Kansas. If you paper file W-2, you must attach W-3 and KW-3. (When you E-file Form W2 with TaxBandits, you need to take care of the reconciliation Form KW-3.) What are the special fields required when filing a Form W-2 with Kansas? When e-filing Form W-2 for Kansas, the state requires Employee Contribution to KPERS, KP & F and Judges as their special field. What is the deadline to file W-2 with Kansas? The deadline to file Form W2 with Kansas is January 31. Can I file W-2c with the State of Kansas? Yes, you can electronically file your W-2s with Kansas. Remember, the state mandates e-filing if you file 51 or more W-2s. If you’re looking for an e-file service provider, check out TaxBandits. What are the W-2 penalties for Kansas? Kansas may impose penalties for the following conditions: Late filing of W-2 If you file W-2s after the original deadline but before February 1 of the following year, the penalty will be 15% of your tax due. If you file after February 1, the penalty would be 15% of your unpaid taxes and 1% per month for up to 24 months. Late payment of taxes If you pay your taxes after the deadline, but before February 1 of the following year, the penalty is 15% of your taxes. If you pay after February 1 of the following year, but before September 1, the penalty is 25% of your taxes. If you pay taxes on or after September 1, the penalty is 40% of your taxes. Underpayment of W-2 If you pay the withheld taxes after the original deadline, but before February 1 of the following year, the penalty will be 15% of your tax due. If you pay after February 1, the penalty would be 15% of your unpaid taxes and 1% per month up to 24 months. Learn more about Form W-2 penalties. Can I file W-2c with the State of Kansas? Yes, you can file a correction form W-2c with Kansas. However, the state accepts only the paper filing of W-2c. When submitting paper copies of W-2c, you must attach the amended W-3 and KW-3. Where do I mail W-2 forms when filing with the State of Kansas? Kansas accepts the paper filing of W-2 Form only when 50 or fewer forms are being filed. Remember, you must electronically file your W-2s if you file for 51 or more employees. Comparatively, e-filing is the easiest way to complete W-2s regardless of the form volume. To help you with the e-filing of W-2, TaxBandits, an IRS-Certified e-file provider, is here. Create a FREE account with the TaxBandits and complete your W-2. If you still want to file paper copies of Form W-2 with the State of Kansas, send it to the following mailing address. KDOR ELECTRONIC SERVICES, PO BOX 3506, TOPEKA, KS 66625-3506 Get started with TaxBandits today and stay compliant with the State of Kansas! Start Filing Now. X How to File W2 Forms with TaxBandits Select Form W-2 Start by selecting Form W-2 from your Dashboard. With TaxBandits, you can file this form for both the current and previous tax years. Next Enter the Required Information Fill out the required W-2 information and the respective state information in the appropriate fields. Back Next Review Federal Information Review your Federal filing information and click "Continue to State Filing" to proceed further. Back Next Review State Filing Information Review your state filing information and click "Continue to form distribution" to proceed further. Back Next Choose Distribution Options Select how you'd like to distribute recipient copies: via mail, online access, both or Print on yourself. Back Next Review Form W-2 Information Review the information and make any necessary changes if needed. Back Next Transmit the Form to the IRS/State After reviewing, transmit the completed Form W-2 to the IRS and state. Request Demo Start Over Get Started Now Success Starts with TaxBandits An IRS Authorized E-file provider you can trust Create a Free Account X How to File Kansas W-2 with TaxBandits? Start Your Filing Start a new form from the TaxBandits dashboard and select the W-2 state-only filing option. Next Complete the W-2 Form Enter the W-2 wage details for each employee along with the required state information. Make sure to complete all mandatory fields before continuing. Back Next Choose How to Distribute Employee Copies Select how you’d like to deliver W-2 copies to your employees. You can opt for postal delivery, online access, both, or choose to handle printing and delivery yourself. Back Next Review Your Form Summary Take a moment to review the summary of all the information you’ve entered. If anything needs correction, you can go back and make changes easily. Back Next Transmit to the State Once reviewed, proceed to transmit your completed W-2 form to the State of Kansas. Request Demo Start Over Get Started Now