Your Form W-2 CSV Template is on the way to your inbox…with filing instructions! × E-File Form W-2 Online Easily prepare and file W-2 forms with TaxBandits to report employee wages and taxes withheld to the SSA. E-file W-2 Now How to File Form W-2 A Complete Solution for Filing W-2 Forms Multiple Data Import Options Supports Federal, State Filing, & Free Corrections Deliver Employee Copies by Mail or Online AI-powered Assistance & World-Class Support Powerful PRO Features for Tax Professionals Comprehensive Client Management Streamlined Team Management Insightful Reports Exciting news: Free payroll for small businesses is here! Register your interest today Benefits of using TaxBandits to E-file W-2 Check out the many robust features that make TaxBandits your perfect solution for filing W-2 Electronically Data Imports & Validations Recipient Copy Distribution Federal & State Compliance More Innovative Features Bulk Import (CSV) Download our standard CSV template, fill in the W-2 form information, and upload it back to the system. Auto Tax Calculation Based on the wage amount you enter, our system will automatically calculate the Social Security and Medicare tax amounts. Internal Audit Check Our system checks your W-2 forms for common errors and prompts you to correct them before transmission. IRS Business Validation We ensure your W-2 forms comply with IRS standards by validating your form information based on the IRS Business Rules. Free USPS Validation We validate the addresses in your W-2 forms using the USPS database to ensure accuracy and enable proper delivery of recipient copies. Share Forms for Review Export draft W-2 forms as a CSV file and share them with your team to review and provide feedback before final transmission. Postal Mailing TaxBandits handles mailing Form W-2 copies to your employees, and you can track their status from shipment to delivery. Online Access Grant your employees lifetime access to the online portal, where they can view and download their W-2 forms. Postal Mailing + Online Access 10% OFF Choose the postal mailing and online access combo to deliver employee copies. Save 10% while ensuring the forms are delivered securely. Self-Service Print & Mail If you don’t opt into TaxBandits’ distribution services, you can download, print, and mail copies yourself from your account. Smart Mail A copy of the W-2 form will be sent by postal mail if the employee hasn’t viewed the online access within a week. Custom Distribution Customize the number of employees who receive postal mail or online access based on your needs. Federal & State Filing Easily meet federal and state filing requirements with TaxBandits, ensuring smooth submission to the SSA and state agencies. Free Reconciliation Forms TaxBandits includes the required reconciliation forms for certain states for FREE when filing with the state agencies. Step-by-Step Guidance TaxBandits provides straightforward instructions for W-2 filing, supporting an accurate and smooth process. Free Federal & State Corrections You can easily correct W-2 forms at no additional cost if you filed the original W-2 with us. Automatic W-3 Generation While filing your W-2 forms with TaxBandits, we’ll automatically generate Form W-3 for your record-keeping purposes. Free Retransmission If the SSA or state agencies reject your W-2 forms, you can easily correct and retransmit them at no additional cost. BanditCash Our most flexible payment option! Add funds to your account wallet and enable Auto-Reload to ensure your balance never falls below your set limit. BanditAI Get instant answers with our smart AI assistant! BanditAI offers real-time guidance and solutions to your filing questions, making the process seamless. Schedule Filing Take control of your W-2 form filing with scheduled filing options. Update form details, reschedule the transmission date, cancel the scheduled date, or e-file instantly while ensuring timely compliance. Records Stored Form copies are securely stored on our servers for 7 years. Log in to your account to access, download, or print them anytime. Address Book Import employers and employees into your Address Book to easily access their information for future W-2 filings. Smart Review Streamline your tax process with Smart Review—verifying, validating, and correcting filings for accurate and compliant submissions. E-file W-2 Now View More Features Exclusive PRO Features Designed for Tax Professionals Enhance your tax filing process and optimize workflows with powerful, tailored tools designed for tax professionals. BanditCollab (Team Management) Securely invite team members to manage W-2 filings for your clients with their own credentials. Assign the roles of preparer, approver, or transmitter to delegate tasks and streamline workflows. BanditConnect (Client Management) Stay connected with clients through a secure, customized portal. Exchange data, share documents, and maintain seamless communication to track your clients’ filings. Extensive Reports Access detailed reports to gain insights into team performance and client filings. Leverage in-depth analytics to make informed decisions and enhance productivity. Simplify W-2 filing for your firm with our PRO features! Request Demo Learn More Contact our team at (704) 684-4758 to explore custom pricing options for high-volume filing! Information Required to E-file Form W-2 Online Discover the essential information required to file W-2 electronically 01 Employer Information Name, EIN, address, and ZIP code. 02 Employee Information Name, SSN, address, and ZIP code. 03 Wages and Tips Total taxable wages, tips, and other compensation, social security and medicare wages and tips, allocated tips, etc. 04 Tax Withheld Federal income tax withheld, Social Security and Medicare taxes withheld. 05 W-2 Codes Reports various miscellaneous types of income. Learn more about Form W2 Codes 06 State and Local Tax Information Wages, tips, and income tax withheld from both. Learn more about W-2 state filing requirements Follow our instructions to learn how to fill out Form W-2. Start e-filing with TaxBandits today. E-file W-2 Now How to E-file Form W-2 Online with TaxBandits TaxBandits offers you flexible options to complete W-2 filing. Simply choose your preferred data import method and file with ease. Manual Entry Bulk Import Take a quick tour Step 1: Enter Form Data Fill out your W-2 form by entering the required information in the respective fields. Step 2: Complete State Information Provide state-specific information on Form W-2. Complete the Reconciliation Form if required. Step 3: Opt-in to Employee Copy Distribution Allow TaxBandits to distribute your employee copies through Postal Mail, Online Access, or both. Step 4: Review and Transmit Review the form summary and transmit it to the SSA and state agencies. We'll send you email updates regarding the status of your forms. You can also track the status directly from your Dashboard. Start E-filing W-2 Forms with the SSA and States Today! E-file W-2 Now How to file Form W-2 Take a quick tour Step 1: Choose the Bulk Import Method Use our standard CSV template or the ‘Upload Your Own File’ option to import data in bulk. Step 2: Review Import Summary Our system generates your W-2 forms based on the data imported. You can then review and make any necessary updates. Step 3: Add State Filing and Copy Distribution Complete state-specific details on Form W-2 and the Reconciliation form, if required. Then choose distribution options: Postal Mail, Online Access, or both. Step 4: Review and Transmit Review the form summary and transmit the forms to the SSA and state agencies. We'll send you email updates regarding the status of your forms. You can also track the status directly from your Dashboard. Ready to E-file Form W-2 with the SSA and States? E-file W-2 Now How to file multiple W-2 Electronically Our Customer Reviews 4.8 rating of 14,852 reviews H Helena L Easy preparation of W2s and peace of mind that they will be filed and mailed all for a great price D Dawn O This had to be the easiest way to transmit our W2s. I wish I had found this service 4 years ago. S Sandra L I like the fact that all of the businesses w2s or anything that you need are readily available. W Sharon W You guys are the best! I will always use your site online. Thank you for making this easy filing w2s online View More Reviews Frequently Asked Questions on Form W-2 Online Filing What is Form W-2? Form W-2 is a wage tax form to report the wages paid to employees and the taxes (social security, income, and Medicare tax) withheld from the employees to the SSA (Social Security Administration). Also, the copy of Form W2 must be furnished to the employees. When is the due date to File Form W2 Online for the 2024 tax year? January 31, 2025, is the due date to file Form W2 with the SSA for the 2024 Tax Year. The form should be filed either by E-filing or paper copies. File Form W-2 before the deadline to avoid SSA/IRS penalties. Is it necessary to File Form W-2 online with the State? Yes, Depending on your state requirements, you may need to file Form W-2 and other reconciliation forms with your applicable state. You can e-file these forms easily from your TaxBandits account. Check your W2 state filing requirements. How to correct Form W2? If you have made any mistakes on your previous Filed Form W-2, then you can use Form W-2c to report the corrections with the IRS/SSA. You can correct incorrect names, social security numbers, employee earnings or tax withholdings. Learn More to know what information can be corrected on Form W2. What are the penalties for not filing W-2 on time? Failure to file Form W-2 before the deadline or providing incorrect information might result in IRS penalties. The penalty varies from $60 to $660/form, depending on how late the form is filed with the SSA/IRS. Form W-2 Penalties have been changed for the 2024 tax year. Days delayed for filing Form W2 /furnishing employee copies Minimum Maximum Less than 30 days late $60 per return $664,500 per year ($232,500 for small businesses) 31 days late – August 1 $130 per return $1,993,500 per year ($664,500 for small businesses) After August 1 or Not at All $330 per return $3,987,000 per year ($1,329,000 for small businesses) Intentional Disregard $660 per return What is the difference between a W2 form and W4 form? Form W-2 is utilized for reporting wage information and tax withholding from an employee's paycheck throughout the year. On the other hand, Form W-4 is used at the beginning of employment to collect the employee's tax withholding information. Both forms are typically utilized by employers for tax purposes. Learn more in detail about the Form W-2 Vs Form W-4. What is the difference between a W2 Form and 1099 Form? Generally, both forms are used to report income made to workers, but they serve different purposes. Form W-2 is issued to employees and reports their annual wages and the amount of taxes withheld from their paychecks. In contrast, Form 1099 is used to report income to independent contractors and other non-employees. Learn more in detail about the Form W-2 vs Form 1099. How can I apply the extension for filing Form W2? The Form W2 extension for filing with the SSA is no longer automatic as of 2016. The only extension possible is for 30 days and it is granted under special circumstances. Apply for this extension by paper filing Form 8809, Application for Extension of Time to File Information Returns. When filing Form 8809 you must provide a detailed explanation for needing an extension and sign under penalties of perjury. Learn More about Form W2 Extensions. View More FAQ’s Resources Articles Videos Helpful Resources About Filing Form W-2 Electronically What is Form W-2? When is Form W-2 due? Form W-2 Instructions Form W-2 2024 Changes Form W-2 Penalty Form W-2 Box 12 Codes Helpful Videos to Simplify W-2 Online Filing with TaxBandits Helpful Articles About Form W-2 TaxBandits is Now Accepting W2s, 1099s, & 1095s for the 2024 Tax Year! What is Box W-2 D and its Purpose? Printing Your 1099/W-2 Forms – How TaxBandits Simplifies the Process Form W-2 Online Filing Made Easy with TaxBandits An IRS Authorized E-file provider you can trust Create a Free Account X How to File w-2 Forms with TaxBandits Choose Form W-2 Choose Form W-2 and select the tax year you need to file for. TaxBandits allows you to file for both current and past tax years. Next Select the Tax Year Navigate to the ‘Next’ tab to select the tax year (2024, 2023, or 2022) you want to file. Back Next Choose the Manual Entry Method Select ‘Manual Entry’. We recommend this if you only plan to file a few forms. Back Next Enter the Federal and State Information Fill out the required Employer and Employee Federal and State Information. Back Next Generate and Export a Draft Form You can download a draft of the form as a PDF or export it as an Excel file. Back Next Instructions for the Selected State(s) State filing information and instructions are available for the state(s) you selected. Back Next W-2 Form Distribution Opt in to TaxBandits’ services to distribute employee copies via postal mail, online access, or both. Back Next Review the Form Summary Review the form summary and make changes if needed by clicking the edit icon. Back Next Ready to Get Started? Fast & Easy Filing: Simplify your tax filing process with our user-friendly platform, designed to save you time and effort. Comprehensive Support: Access resources and support every step of the way, ensuring accurate and compliant filings. Secure & Reliable: Trust our secure platform to safeguard your sensitive data with the highest standards of privacy and protection. Request Demo Start Over Get Started Now X How to File w-2 Forms with TaxBandits Choose Form W-2 Choose Form W-2 and select the tax year you need to file for. TaxBandits allows you to file for both current and past tax years. Back Next Select the Tax Year Navigate to the ‘Next’ tab to select the tax year (2024, 2023, or 2022) you want to file. Back Next Choose the Bulk Import Method Select ‘Bulk Import’ to file W-2 forms in bulk. Back Next Standard Templates Download our pre-built template, fill in your W-2 information, and upload it back to TaxBandits. Back Next Map/Preview data Check the imported information and adjust as needed for accuracy. Back Next Generate and Export Draft Forms Download form drafts as a PDF for review or export them as an Excel file. Back Next Instructions for the Selected State(s) State filing information and instructions are available for the selected state(s). Back Next W-2 Form Distribution Opt in to TaxBandits’ services to distribute employee copies via postal mail, online access, or both. Back Next Review the Form Summary Review the form summary and make changes if needed by clicking the edit icon. Back Next Ready to Get Started? Fast & Easy Filing: Simplify your tax filing process with our user-friendly platform, designed to save you time and effort. Comprehensive Support: Access resources and support every step of the way, ensuring accurate and compliant filings. Secure & Reliable: Trust our secure platform to safeguard your sensitive data with the highest standards of privacy and protection. Request Demo Start Over Get Started Now X Download Template Now X X X X X