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Alabama W-2 Filing Criteria

The State of Alabama requires W-2 filing, even if no state tax is withheld.

Filing Criteria

Form W-2

Criteria 1

If there is Alabama state tax withheld

Filing Method:

Direct State Filing

Additional Form:

Form A-3

Deadline:

January 31, 2025

Pricing:

W-2 State Filing - $0.70/form

Criteria 2

If there is no Alabama State Tax Withholding

Filing Method:

Direct State Filing

Additional Form:

Not Required

Deadline:

January 31, 2025

Pricing:

W-2 State Filing - $0.70/form

Criteria

Filing Requirement

Additional Requirement

Due Date

If there is any Alabama state tax withheld

You must file a W-2 directly with
the state

E-file with TaxBandits

Reconciliation Form A-3

January 31, 2025

If there is no Alabama State Tax Withholding

You must file a W-2 directly with
the state

E-file with TaxBandits

No additional form is required

January 31, 2025

Ready to start filing W-2s with Alabama?

Information Required to File W-2 Forms with Alabama

1. Employer’s state ID number

The employer's state identification number refers to the Alabama Withholding Tax Account Number.

Alabama State ID Format:

10-Digit Numeric Format: A sequence of 10 digits. Example: 0000123456
"R" Prefix Format: The letter "R" followed by 9 digits. Example: R007999999

2. Alabama state/local wages

The total amount of taxable wages, tips, that is subject to Alabama state or locality income tax.

3. Alabama state/local tax withheld

The total amount of state or locality income taxes withheld from the employee’s wages.

If you’ve withheld any Alabama taxes, you must file Reconciliation Form A-3.

E-file W-2s to the State of Alabama in minutes with TaxBandits!

Alabama Annual Reconciliation Form A-3

Form A-3 is an Annual Reconciliation used to report the total income taxes withheld from employees and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.

Information Reported on A-3:

Monthly Alabama income tax withheld (or quarterly amounts if applicable)
Actual Alabama withholding tax remitted, including credits from prior years
Total Alabama income tax withheld on W-2s (or 1099s)
Overpayment or underpayment based on a comparison between Block 1
and Block 2

E-file W-2 with Alabama state in minutes using TaxBandits!

TaxBandits – Simplifying Alabama State W-2 Compliance

TaxBandits supports the e-filing of W-2 forms directly with the Alabama Department of Revenue, ensuring compliance with state regulations.

Supports State-Only Filing

With TaxBandits, you can file W-2 forms directly with your state, even if you didn’t file your federal W-2 with us.

Free Reconciliation Form (A-3)

We provide Form A-3, at no additional cost, making year-end reconciliation simple and stress-free.

Supports W-2 State Corrections

Easily correct errors on your Alabama W-2 with TaxBandits, download the corrected form, and mail it directly to the state.

Free Resubmissions

If your W-2 forms are rejected by the Alabama Department of Revenue, you can correct errors and resubmit them for free.

Create a TaxBandits account to start filing your Alabama W-2 returns!

How Is Form W-2 Filed with the State of Alabama?

Create your account and follow these steps to easily e-file your W-2s with the State of Alabama!

Step 1:Choose Form W-2

Select the type of W-2 form you want to file.
Step 2:Enter Form W-2 details

Complete the form using manual entry or other bulk import options. Ensure you complete the state-specific fields.
Step 3:Complete Reconciliation Form (A-3)

Provide the necessary withholding information to complete Form A-3.
Step 4:Choose Distribution Options

Select the form distribution option — postal mailing, online access, both, or print and mail yourself.
Step 5:Review and Transmit

Review your form and transmit it to the IRS and state agencies.

Step 1:Choose Form W-2 State-Only Filing

Select Form W-2 - State Only filing from the Dashboard.
Step 2:Enter Form W-2 and State details

Complete Form W-2 and the respective state information in the appropriate fields.
Step 3:Complete Reconciliation Form (A-3)

Complete Form A-3 (Annual Reconciliation of Income Tax Withheld) with the necessary information.
Step 4:Choose Distribution Options

Choose a form distribution method – available options include postal mailing, online access, or printing and mailing yourself.
Step 5:Review and Transmit to the State

Review your form and transmit it to the state of Alabama.

Start e-filing W-2 Forms with Alabama today—TaxBandits makes it quick and easy!

Frequently Asked Questions

Does Alabama require W-2 filing?

Yes, the state of Alabama requires W-2 forms to be filed, even if no state tax is withheld.

TaxBandits enables you to file W-2 forms directly with the state of Alabama, even if you filed your federal W-2 elsewhere. E-file now

Does Alabama have any additional requirements when you file W-2 forms?

Yes, Alabama requires additional forms to be filed along with Form W-2. Specifically, Form A-3 (Reconciliation) must be submitted if state tax is withheld.

What is Form A-3?

Form A-3 is an Annual Reconciliation used to report the total income taxes withheld from employees and taxes remitted to the state. Also, it is used to claim an overpayment refund or pay if the taxes are underpaid.

What is the deadline to file W-2 forms with Alabama?

The filing deadline for Alabama for Forms W-2 and A-3 is January 31st.

If this deadline falls on a weekend or federal holiday, the next business day is the deadline.

What are Alabama’s rules for electronic filing of W-2 forms?

The State of Alabama requires electronic filing if you are submitting 25 or more W-2s. Additionally, if you’ve paid taxes electronically during the year, W-2s must also be filed electronically.