TaxBandits supports state-only filing for W-2 forms.
Alabama Form W-2 & A-3
Filing Requirements
Meet your Alabama W-2 filing requirements confidently with TaxBandits!
Simplify Your Alabama W-2 Filing with TaxBandits
- Complete Alabama tax filing compliance
- We support state-only filing
- Includes Reconciliation Form A-3 for Free
- Free retransmissions and corrections
E-file at just $0.70/form
Alabama Filing Requirements for W-2
The State of Alabama mandates W-2 filing, even if no state tax is withheld.
| Condition | Filing Method | Additional Forms | Due Date |
|---|---|---|---|
| If Alabama Tax Was Withheld | Direct State Filing | Form A-3 | February 02, 2026 |
| If NO Alabama Tax Was Withheld | Direct State Filing | Not Required | February 02, 2026 |
Ready to start filing W-2s with Alabama?
Information Required to File W-2 Forms with Alabama
Discover the key information needed to file Form W2 with the State of Alabama.
1. Employer’s state ID number
The employer's state identification number refers to the Alabama Withholding Tax Account Number.
Alabama State ID Format:
- 10-Digit Numeric Format: A sequence of 10 digits. (For example: 0000123456)
- "R" Prefix Format: The letter "R" followed by 9 digits (For example: R007999999)
2. Alabama state/local wages
The total amount of taxable wages, tips, that is subject to Alabama state or locality income tax.
3. Alabama state/local tax withheld
The total amount of state or locality income taxes withheld from the employee’s wages.
If you’ve withheld any Alabama taxes, you must file Reconciliation Form A-3.
E-file W-2s to the State of Alabama in minutes with TaxBandits!
Alabama Annual Reconciliation Form A-3
Form A-3 is an Annual Reconciliation used to report the total income taxes withheld from employees and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.
Information Reported on A-3:
- Monthly Alabama income tax withheld (or quarterly amounts if applicable)
- Actual Alabama withholding tax remitted, including credits from prior years
- Total Alabama income tax withheld on W-2s (or 1099s)
- Overpayment or underpayment based on a comparison between Block 1 and Block 2
TaxBandits supports e-filing Form A-3 with the state. However, only one Form A-3 can be filed per business. If you need to submit a new Form A-3 for the same business, it must be filed on paper.
E-file W-2 with Alabama state in minutes using TaxBandits!
TaxBandits – Simplifying Alabama State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Alabama Department of Revenue, ensuring compliance with state regulations.
Supports State-Only Filing
With TaxBandits, you can file W-2 forms directly with your state, even if you didn’t file your federal W-2 with us.
Free Reconciliation
Form (A-3)
We provide Form A-3, at no additional cost, making year-end reconciliation simple and stress-free.
Supports W-2 State Corrections
Easily correct errors on your Alabama W-2 with TaxBandits, download the corrected form, and mail it directly to the state.
Free Resubmissions
If your W-2 forms are rejected by the Alabama Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your Alabama W-2 returns!
How Is Form W-2 Filed with the State of Alabama?
Create your account and follow these steps to easily e-file your W-2s with the State of Alabama!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options. Ensure you complete the state-specific fields.
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Step 3: Complete Reconciliation Form (A-3)
Provide the necessary withholding information to complete Form A-3.
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Step 4: Choose Distribution Options
Select the form distribution option — postal mailing, online access, both, or print and mail yourself.
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Step 5: Review and Transmit
Review your form and transmit it to the IRS and state agencies.
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Step 1: Choose Form W-2 State-Only Filing
Select Form W-2 - State Only filing from the Dashboard.
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Step 2: Enter Form W-2 and State details
Complete Form W-2 and the respective state information in the appropriate fields.
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Step 3: Complete Reconciliation Form (A-3)
Complete Form A-3 (Annual Reconciliation of Income Tax Withheld) with the necessary information.
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Step 4: Choose Distribution Options
Choose a form distribution method – available options include postal mailing, online access, or printing and mailing yourself.
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Step 5: Review and Transmit to the State
Review your form and transmit it to the state of Alabama.
Start e-filing W-2 Forms with Alabama today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Alabama require W-2 filing?
Yes, the state of Alabama requires W-2 forms to be filed, even if no state tax is withheld.
TaxBandits enables you to file W-2 forms directly with the state of Alabama, even if you filed your federal W-2 elsewhere. E-file now
Does Alabama have any additional requirements when you file W-2 forms?
Yes, Alabama requires employers to file Form A-3 (Reconciliation) along with Form W-2 if state income tax was withheld.
What is Form A-3?
Form A-3 is an Annual Reconciliation used to report the total income taxes withheld from employees and taxes remitted to the state. Also, it is used to claim an overpayment refund or pay if the taxes are underpaid.
What is the deadline to file W-2 forms with Alabama?
The filing deadline for Alabama for Forms W-2 and A-3 is January 31st.
If this deadline falls on a weekend or federal holiday, the next business day is the deadline.
What are Alabama’s rules for electronic filing of W-2 forms?
The State of Alabama requires electronic filing if you are submitting 25 or more W-2s. Additionally, if you’ve paid taxes electronically during the year, W-2s must also be filed electronically.
What are the penalties for not filing or filing W-2 late with Alabama?
A penalty of $50 will be imposed for each Form W-2 not filed on time with the state of Alabama. Learn more about Form W-2 penalties.
Do I need a separate extension to file W-2 with Alabama?
Yes, a separate extension is required to file W-2 forms with Alabama. You must submit a written request for an extension either electronically through the My Alabama Taxes (MAT) portal or by faxing your request on company letterhead to 334-242-0112.
The Alabama Department of Revenue (ALDOR) may grant extensions of up to 15 days for filing these returns.
Where should Alabama W-2s be mailed?
Mail Forms W-2 and A-3 to the following address:
Alabama Department of Revenue,
Withholding Tax Section,
P.O. Box 327480,
Montgomery, AL 36132-7480.
Can I file the correction form W-2c with the State of Alabama?
Yes, you can file W-2c with Alabama to clarify any errors.
Mail Forms W-2c to the following address:
Alabama Department of Revenue,
Withholding Tax Section,
P.O. Box 327480,
Montgomery, AL 36132-7480.
Get started with TaxBandits today and stay compliant with the State of Alabama! Start Filing Now
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