BanditAI
State Payroll Tax Filing:
New Hire Reporting, Withholding & Unemployment Insurance
Easily handle New Hire reporting, State Withholding, UI filings, and required reconciliation forms across all states with confidence.
Choose Your State
State-by-State Payroll Tax Filing Requirements
When filing New Hire, State Withholding, and Unemployment Insurance (UI) reports, it’s essential to understand each state’s specific filing requirements. Many states require these forms to be filed directly with state agencies, and some may also mandate additional forms or annual reconciliation documents.
To help you navigate these state-specific requirements, the table below provides detailed filing information for each state.
| S.No | State | Required Forms | Due Date |
|---|---|---|---|
| 1 | Alabama |
New Hire Report |
Within 7 calendar days of the employee’s hire or re-hire date. Electronic filers may transmit data twice monthly (not less than 12 days and not more than 16 days apart). |
Withholding:
|
Form A-1: Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) Form A-6: 15th day of the month following the month being reported |
||
Unemployment Insurance:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
Annual Reconciliation:
|
January 31 |
||
| 2 | Arizona |
New Hire Report |
Within 20 days of the employee’s hire or re-hire date. |
Withholding:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
Unemployment Insurance:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
Annual Reconciliation:
|
January 31 |
||
| 4 | California |
New Hire Report
|
Within 20 days of the employee’s hire or re-hire date. |
Withholding:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
| 3 | Connecticut |
New Hire Report |
Within 14 days of the employee’s date of hire when reporting online, or within 20 days if reporting by fax or mail. |
Withholding:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
| 5 | Florida |
New Hire Report |
Within 20 days of the employee’s hire or re-hire date. |
Withholding:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
| 6 | Georgia |
New Hire Report |
Within 10 days of the employee’s hire or re-hire date. |
Withholding:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
Unemployment Insurance:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
| 7 | Illinois |
New Hire Report |
Within 20 days of the employee’s hire or re-hire date. |
Withholding:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
Unemployment Insurance:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
| 8 | North Carolina |
New Hire Report |
Within 20 days of the employee’s hire or re-hire date. |
Withholding:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
Unemployment Insurance:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
Annual Reconciliation:
|
January 31 |
||
| 9 | South Carolina |
New Hire Report |
Within 20 days of the employee’s hire or re-hire date. |
Withholding:
|
Quarterly (Form WH-1605: Apr 30, Jul 31, Oct 31) Form WH-1606: January 31 |
||
Unemployment Insurance:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
| 10 | Tennessee |
New Hire Report |
Within 20 calendar days of the hire or contract date. |
Unemployment Insurance:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
| 11 | Texas |
New Hire Report |
Within 20 days of the employee’s hire or re-hire date. |
Unemployment Insurance:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
| 12 | Virginia |
New Hire Report |
Within 20 days of the employee’s hire or re-hire date. |
Withholding:
|
Form VA-5Q: Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) Form VA-5M: 25th day of the following month. |
||
Unemployment Insurance:
|
Quarterly (Apr 30, Jul 31, Oct 31, Jan 31) |
||
Annual Reconciliation:
|
January 31 |
If any deadlines fall on weekends or Federal holidays, the deadline will automatically move to the next
business day.
