The 2025 tax season is here. Start filing your 1099, W-2, 940, 941, and ACA 1095 forms today.

The 2025 tax season is here. Start filing your 1099, W-2, 940, 941, and ACA 1095 forms today. E-File Now

TaxBandits for Every Business

State Payroll Tax Filing:
New Hire Reporting, Withholding & Unemployment Insurance

Simplify payroll tax compliance with TaxBandits—your one-stop platform for federal and state payroll filings. Easily handle
New Hire reporting, State Withholding, UI filings, and required reconciliation forms across all states with confidence.

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State-by-State Payroll Tax Filing Requirements

When filing New Hire, State Withholding, and Unemployment Insurance (UI) reports, it’s essential to understand each state’s specific filing requirements. Many states require these forms to be filed directly with state agencies, and some may also mandate additional forms or annual reconciliation documents.

To help you navigate these state-specific requirements, the table below provides detailed filing information for each state.

S.No State Required Forms Due Date
1 Arizona
New Hire Report

Within 20 days of the employee’s hire or re-hire date.
Withholding:
  • Form A1-QRT

Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)
Unemployment Insurance:
  • Form UC-018

Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)
Annual Reconciliation:
  • Form A1-R

January 31
2 California
New Hire Report
  • Form DE 34

Within 20 days of the employee’s hire or re-hire date.
Withholding:
  • Form DE-9
  • Form DE-9C

Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)
3 Georgia
New Hire Report

Within 10 days of the employee’s hire or re-hire date.
Withholding:
  • Form G-7Q

Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)
Unemployment Insurance:
  • Form DOL-4N

Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)
4 North Carolina
New Hire Report

Within 20 days of the employee’s hire or re-hire date.
Withholding:
  • Form NC-5Q

Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)
Unemployment Insurance:
  • Form NCUI-101

Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)
Annual Reconciliation:
  • Form NC-3

January 31
5 South Carolina
New Hire Report

Within 20 days of the employee’s hire or re-hire date.
Withholding:
  • WH-1605
  • WH-1606

Quarterly (Form WH-1605: Apr 30, Jul 31, Oct 31)

Form WH-1606: January 31
Unemployment Insurance:
  • Form UCE-101

Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)

6 Virginia
New Hire Report

Within 20 days of the employee’s hire or re-hire date.
Withholding:
  • VA-5Q
  • VA-5M

Form VA-5Q: Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)

Form VA-5M: 25th day of the following month.
Unemployment Insurance:
  • Form FC 20/21

Quarterly (Apr 30, Jul 31, Oct 31, Jan 31)
Annual Reconciliation:
  • Form VA-6

January 31
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If any deadlines fall on weekends or Federal holidays, the deadline will automatically move to the next
business day.

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