TaxBandits supports state-only filing for W-2 forms.
Rhode Island Form W-2 & RI-W3
Filing Requirements
Meet your Rhode Island W-2 filing requirements confidently
with TaxBandits!
Simplify Your Rhode Island W-2 Filing with TaxBandits
- Complete Rhode Island tax filing compliance
- We also support state-only filing
- Free retransmission of rejected returns
- No cost corrections for Rhode Island W-2 forms
E-file at just $0.95/form
Rhode Island Filing Requirements for W-2
The State of Rhode Island mandates W-2 filing, even if no state tax is withheld.
| Condition | Filing Method | Additional Forms | Due Date |
|---|---|---|---|
| If Rhode Island Tax Was Withheld | Direct State Filing | Form RI-W3 | February 02, 2026 |
| If NO Rhode Island Tax Was Withheld | Direct State Filing | Not Required | February 02, 2026 |
Ready to start filing W-2s with Rhode Island?
Information Required to File W-2 Forms with Rhode Island
Discover the key information needed to file Form W-2 with the State of Rhode Island.
1. Employer’s state ID number
The employer's state identification number refers to the Rhode Island Withholding Tax Account Number.
Rhode Island State ID Format:
- 2 digits followed by a hyphen and 7 digits (For example: 99-9999999)
- 9 digits (For Example: 999999999)
The state accepts your federal EIN as state ID.
2. Rhode Island state/local wages
The total amount of taxable wages, tips, that is subject to Rhode Island state income tax.
3. Rhode Island state/local tax withheld
The total amount of state income taxes withheld from the employee’s wages.
E-file Form W-2 with Rhode Island state in minutes using TaxBandits!
Rhode Island Transmittal of Wage and Tax Statement Form RI-W3
Form RI-W3 is the Transmittal of Wage and Tax Statement Form used to report the total wages paid and state income tax withheld annually. It's also used to claim an overpayment refund or pay if the taxes are underpaid.
Information Reported on RI-W3:
- Federal employer identification number
- Total tax withheld (1st, 2nd, 3rd and 4th quarter)
- Total payments made during the year
- Total amount of state wages, tips, and other compensation
TaxBandits does not support filing 'Form RI-W3' with the state. Payers must file the form directly with the state before the deadline.
E-file W-2 with Rhode Island state in minutes using TaxBandits!
TaxBandits – Simplifying Rhode Island State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Rhode Island Department of Revenue, ensuring compliance with state regulations.
Supports State-Only Filing
With TaxBandits, you can file W-2 forms directly with your state, even if you don’t file your federal W-2 with us.
State Filing Guidance
TaxBandits provides step-by-step instructions to complete the e-filing process from start to end without any hurdles.
Free W-2 State Corrections
TaxBandits supports e-filing of W-2 corrections with the State of Rhode Island at no additional cost if the original form was filed with us.
Free Resubmissions
If your W-2 forms are rejected by the Rhode Island Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your Rhode Island W-2 returns!
How to file Form W-2 with the State of Rhode Island?
Create your account and follow these steps to easily e-file your W-2s with the State of Rhode Island!
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Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
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Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
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Step 3: Complete State Filing Information
Provide the required Rhode Island state details for Form W-2.
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Step 4: Choose Distribution Options
Select the form distribution option — postal mailing, online access, both, or print and mail yourself.
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Step 5: Review and Transmit
Review your form and transmit it to the SSA and state agencies.
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Step 1: Choose Form W-2 State Only Filing
Select Form W-2 State Only filing from the Dashboard.
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Step 2: Enter Form W-2 and State Information
Complete the W-2 and the required state information.
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Step 3: Choose Distribution Options
Choose a form distribution method – postal mailing, online access, or printing and mailing yourself.
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Step 4: Review and Transmit to State
Review your form and transmit it to the state of Rhode Island.
Start e-filing W-2 Forms with Rhode Island today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Rhode Island require W2 filing?
Yes, the state of Rhode Island requires W-2 forms to be filed, even if no state tax is withheld.
TaxBandits enables you to file W-2 forms directly with the state of Rhode Island, even if you filed your federal W-2 elsewhere. E-file now
Does Rhode Island have any additional requirements when you file W2 forms?
Yes. The state of Rhode Island requires additional forms to file along with Form W2.
- Rhode Island requires an additional Form RI-W3 (Transmittal of Wage and Tax Statements), which must be filed only if there is state tax withholding.
- When you e-file Form W-2 online with TaxBandits, you also need to take care of the reconciliation Form RI-W3.
What is Form RI-W3?
Form RI-W3 is an Annual Reconciliation used to report the total income taxes withheld from employees.
When is the deadline to file a W-2 with Rhode Island?
The filing due date for both the Form W2 & Form RI-W3 with Rhode Island is January 31.
If the deadline falls on a weekend or federal holiday, the next weekday is the deadline.
What are the requirements to file W2 electronically with Rhode Island?
The State of Rhode Island mandates filing electronically if you are submitting 25 or more W2s. Get started with TaxBandits for e-filing Form W-2 with the state.
Where do I mail Rhode Island W2 forms?
Mail your Form W-2s along with Form RI-W3 to the following address:
RI Division of Taxation,
One Capitol Hill,
Providence,RI 02908.
If you’re looking for an IRS-certified e-file provider, check out TaxBandits! We support the e-filing of W-2 with the SSA and states.
Get started with TaxBandits today and stay compliant with the State of Rhode Island! Start Filing Now
Can I file the correction form W-2c with the State of Rhode Island?
Yes, if you need to correct errors on previously filed W-2 forms, you can file a W-2c. If you prefer to e-file your W-2c, TaxBandits is here to help. We offer W-2c e-filing for the State of Rhode Island.
Create your FREE account now to start e-filing your W-2c forms.
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