TaxBandits supports state-only filing for W-2 forms. Pennsylvania Form W-2 & REV-1667 Filing Requirements for 2024 Meet your Pennsylvania W-2 filing requirements confidently with TaxBandits! Lowest Pricing in the Industry - E-file at just $0.70/form Learn More Simplify Your Pennsylvania W-2 E-Filing with TaxBandits! E-file W-2 with both federal and state We also support state-only filing Includes reconciliation REV-1667 for free Deliver employee copies by mail or online Free retransmissions and corrections Default State 1099 State Filing W-2 State Filing ACA State Filing Payroll Requirements Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Florida Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming Rhode Island New Jersey District of Columbia California Massachusetts Connecticut Hawaii Maryland Minnesota Vermont Washington Alaska Arizona Arkansas Florida Texas Tennessee Filing Criteria Information Required How to File FAQs PA W-2 Filing Criteria for 2024 Tax Year The State of Pennsylvania requires W-2 filing, even if no state tax is withheld. Filing Criteria Form W-2 Criteria 1 If there is Pennsylvania state tax withheld Filing Method: Direct State Filing Additional Form: Form REV-1667 Deadline: January 31, 2025 Pricing: W-2 State Filing - $0.70/form Criteria 2 If there is no Pennsylvania State Tax Withholding Filing Method: Direct State Filing Additional Form: Not Required Deadline: January 31, 2025 Pricing: W-2 State Filing - $0.70/form Ready to start filing W-2s with Pennsylvania? Get Started Now Information Required to File W-2 Forms with Pennsylvania Discover the key information needed to file Form 1099 with the State of Pennsylvania. 1. Employer’s state ID number The employer's state identification number refers to the Pennsylvania Withholding Tax Account Number. 8 digits (Eg: 99999999) 11-digit Account Number 2. Pennsylvania state/local wages The total amount of taxable wages, tips, that is subject to Pennsylvania state income tax. 3. Pennsylvania state tax withheld The total amount of state income taxes withheld from the employee’s wages. If you’ve withheld any Pennsylvania taxes, you must file Reconciliation Form REV-1667. E-file W-2s to the State of Pennsylvania state in minutes with TaxBandits! Get Started Now Pennsylvania Annual Reconciliation Form REV-1667 Form REV-1667 is an Annual Withholding Reconciliation used to report the total income taxes withheld from employees/contractors and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid. Information Reported on REV-1667: The total amount is subject to PA withholding. The total PA tax withheld for the year. Wages/distributions paid and PA tax withheld for each quarter (1st, 2nd, 3rd, 4th). Employer Account ID, Entity ID (EIN), business name and address, and signature with date and contact information. E-file W-2 with Pennsylvania state in minutes using TaxBandits! Get Started Now TaxBandits – Simplifying Pennsylvania State W-2 Compliance TaxBandits supports the e-filing of W-2 forms directly with the Pennsylvania Department of Revenue, ensuring compliance with state regulations. Supports State-Only Filing With TaxBandits, you can file W-2 forms directly with your state, even if you don’t file your federal W-2 with us. Free Reconciliation Form (REV-1667) We provide Form REV-1667, at no additional cost, making year-end reconciliation simple and stress-free. Free W-2 State Corrections TaxBandits supports e-filing of W-2 corrections with the State of Pennsylvania at no additional cost if the original form was filed with us. Free Resubmissions If your W-2 forms are rejected by the Pennsylvania Department of Revenue, you can correct errors and resubmit them for free. Create a TaxBandits account to start filing your Pennsylvania W-2 returns! Get Started Now How to File Fom W-2 with the State of Pennsylvana? Create your account and follow these steps to easily e-file your W-2s with the State of Pennsylvania! Federal & State Filing State-Only Filing Step 1: Choose Form W-2 Select the type of W-2 form you want to file. Step 2: Enter Form W-2 details Complete the form using manual entry or other bulk import options. Step 3: Complete Reconciliation Form (REV-1667) Provide the necessary withholding information to complete Form REV-1667. Step 4: Choose Distribution Options Select the form distribution option — postal mailing, online access, both, or print and mail yourself. Step 5: Review and Transmit Review your form and transmit it to the SSA and state agencies. Step 1: Choose Form W-2 State-Only Filing Select Form W-2 State Only filing from the Dashboard. Step 2: Enter Form W-2 and State details Complete Form W-2 and the respective state information in the appropriate fields. Step 3: Complete Reconciliation Form (REV-1667) Complete Form REV-1667 (Annual Withholding Reconciliation Statement) with the necessary information. Step 4: Choose Distribution Options Choose a form distribution method – postal mailing, online access, or printing and mailing yourself. Step 5: Review and Transmit to the State Review your form and transmit it to the state of Pennsylvania. Start e-filing W-2 Forms with Pennsylvania today—TaxBandits makes it quick and easy! Start Filing Now Frequently Asked Questions Does Pennsylvania require W-2 filing? Yes! The Pennsylvania Department of Revenue mandates the filing of Form W-2, provided there is a state withholding tax. The Annual Withholding Reconciliation Statement (REV-1667) has to be filed for each employee along with Form W-2. TaxBandits enables you to file W-2 forms directly with the state of Pennsylvania, even if you filed your federal W-2 elsewhere. E-file now Does Pennsylvania require any additional forms to be submitted while filing W-2? Yes, when you file Form W-2 with Pennsylvania, you must attach the reconciliation form based on filing mode. E-filing - You must submit Form REV-1667 (Annual Withholding Reconciliation Statement) with your W-2s. Paper filing - If you file Form W-2 by paper, you must attach Form REV-1667 (Annual Withholding Reconciliation Statement) on or before January 31, 2025, regardless of whether this date falls on a weekend or holiday. When filing Form W-2 Online with TaxBandits, Reconciliation Form REV-1667 is included for free. What is the deadline for filing Form W-2 with Pennsylvania? The deadline to file Form W-2 and the annual reconciliation Form REV-1667 with the Pennsylvania Department of Revenue is January 31. This deadline is applicable for both paper and electronic filing. If the deadline falls on a weekend or federal holiday, the next business day is the deadline. Can I electronically file a W-2 with Pennsylvania? Yes! As an employer, you can file Form W-2 electronically with the state of Pennsylvania. If you provide or report 10 or more W-2 wage records with Form REV-1667 (Annual Withholding Reconciliation Statement), they must be filed electronically. What are the penalties for late filing of W-2 with Pennsylvania? If any amount of taxes withheld from Pennsylvania's employee is not reported and fully disclosed on or before the due date, interest will be charged daily from the due date to the date at which payment is made. Penalties for late filing Form W-2 Failure to file quarterly returns in the imposition of an addition to tax of 5% per month of the total return, i.e., a minimum of $5. The penalty may reach up to a maximum of 25% per return. Penalties for late payment of taxes Failure to file quarterly returns in the imposition of an addition to tax of 5% per month of the total return, i.e., a minimum of $5. The penalty may reach up to a maximum of 25% per return. Interest in not paying taxes If you have willfully underpaid or not paid the taxes that is later proved to be the result of fraud, 50% of the underpayment will be added to the tax. Learn more about Form W-2 penalties. Can I file Form W-2c with the State of Pennsylvania? Yes! You can review and make corrections in the transmitted W-2 forms and Form REV-1667 with the Pennsylvania Department of Revenue. The corrections in Form W-2 have to be made within three years of the original submission date. Any corrections made are not final until the REV-1667 Annual Withholding Reconciliation Statement (Transmittal) is submitted. Mailing Address For Corrected Form W-2s: PA DEPARTMENT OF REVENUE PO BOX 280412 HARRISBURG PA 17128-0412 If you made errors on W-2 forms filed with the State of Pennsylvania, you can correct them by downloading the corrected form and mailing it to the address provided above. Where do I mail W-2 forms when filing with the State of Pennsylvania? As an employer, you only need to mail Form W-2s when you paper file. The State of Pennsylvania accepts the paper filing of W-2 only when you file less than 10 forms. If you file 10 W-2s or more, you must file W-2 electronically. Irrespective of the form volume, e-filing is more convenient, and you will know the status of your filing immediately. If you still decide to paper file, include form REV-1667 and send form copies to: Mailing Address of Form W-2: PA DEPARTMENT OF REVENUE PO BOX 280412 HARRISBURG PA 17128-0412 Are you looking for an IRS-certified e-file provider? TaxBandits is the market leader in e-filing various tax forms, including W-2s. We support both Federal and State filing. Whether you want to file W-2s for 10 or 1000 employees, we have a solution for businesses of all sizes. Get started with TaxBandits today and stay compliant with the State of Pennsylvania! Start Filing Now. X How to File 1099 Forms with TaxBandits Select Form W-2 Start by selecting Form W-2 from your Dashboard. With TaxBandits, you can file this form for both the current and previous tax years. Next Enter the Required Information Fill out the required W-2 information and the respective state information in the appropriate fields. Back Next Review Federal Information Review your Federal filing information and click "Continue to State Filing" to proceed further. Back Next Select Reconciliation Form REV-1667 Click "Complete Form REV-1667" to complete your reconciliation form filing process. Back Next Complete Form REV-1667 Information Enter the required information in the respective fields. Back Next Choose Distribution Options Select how you'd like to distribute recipient copies: via mail, online access, both or Print on yourself. Back Next Review Form W-2 Information Review the information and make any necessary changes if needed. Back Next Transmit the Form to the IRS/State After reviewing, transmit the completed Form W-2 to the IRS and state. Request Demo Start Over Get Started Now X How Is Form W-2 Filed with the State of Pennsylvania? Start Your Filing Start a new form from the TaxBandits dashboard and select the W-2 state-only filing option. Next Complete the W-2 Form Enter the W-2 wage details for each employee along with the required state information. Make sure to complete all mandatory fields before continuing. Back Next Complete Reconciliation Form The state of Pennsylvania requires you to complete Form REV-1667—Annual Withholding Reconciliation Statement. Complete the form and proceed further. Back Next Choose How to Distribute Employee Copies Select how you’d like to deliver W-2 copies to your employees. You can opt for postal delivery, online access, both, or choose to handle printing and delivery yourself. Back Next Review your Form Summary Take a moment to review the summary of all the information you’ve entered. If anything needs correction, you can go back and make changes easily. Back Next Transmit to the State Once reviewed, proceed to transmit your completed W-2 forms and reconciliation to the State of Pennsylvania. Request Demo Start Over Get Started Now Success Starts with TaxBandits An IRS Authorized E-file provider you can trust Create a Free Account