TaxBandits supports state-only filing for W-2 forms.
Pennsylvania Form W-2 &
REV-1667 Filing Requirements
Meet your Pennsylvania W-2 filing requirements confidently
with TaxBandits!
Simplify Your Pennsylvania W-2 Filing
with TaxBandits
- Complete Pennsylvania tax filing compliance
- Includes reconciliation REV-1667 for free
- We also support state-only filing
- Free retransmissions and corrections
E-file at just $0.95/form
Pennsylvania Filing Requirements for W-2
The State of Pennsylvania mandates W-2 filing, even if no state tax is withheld.
| Condition | Filing Method | Additional Forms | Due Date |
|---|---|---|---|
| Pennsylvania Tax Was Withheld | Direct State Filing | Form REV-1667 | February 02, 2026 |
| If NO Pennsylvania Tax Was Withheld | Direct State Filing | Not Required | February 02, 2026 |
Ready to start filing W-2s with Pennsylvania?
Information Required to File W-2 Forms with Pennsylvania
Discover the key information needed to file Form W-2 with the State of Pennsylvania.
1. Employer’s state ID number
The employer's state identification number refers to the Pennsylvania Account Number.
Pennsylvania State ID Format:
- 4 digits and space followed by 4 digits (For example: 9999 9999)
- 8 digits (For example: 99999999)
2. Pennsylvania state/local wages
The total amount of taxable wages, tips, that is subject to Pennsylvania state income tax.
3. Pennsylvania state tax withheld
The total amount of state income taxes withheld from the employee’s wages.
If you’ve withheld any Pennsylvania taxes, you must file Reconciliation Form REV-1667.
E-file W-2s to the State of Pennsylvania state in minutes with TaxBandits!
Pennsylvania Annual Reconciliation Form REV-1667
Form REV-1667 is an Annual Withholding Reconciliation used to report the total income taxes withheld from employees/contractors and taxes remitted to the state. It's also used to claim an overpayment refund or pay if the taxes are underpaid.
Information Reported on REV-1667:
- The total amount is subject to PA withholding.
- The total PA tax withheld for the year.
- Wages/distributions paid and PA tax withheld for each quarter (1st, 2nd, 3rd, 4th).
- Employer Account ID, Entity ID (EIN), business name and address, and signature with date and contact information.
TaxBandits supports filing the Annual Withholding Reconciliation Form REV-1667 along with your W-2 forms with the state.
E-file W-2 with Pennsylvania state in minutes using TaxBandits!
TaxBandits – Simplifying Pennsylvania State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Pennsylvania Department of Revenue, ensuring compliance with state regulations.
Supports State-Only Filing
With TaxBandits, you can file W-2 forms directly with your state, even if you don’t file your federal W-2
with us.
Free Reconciliation Form (REV-1667)
We provide Form REV-1667, at no additional cost, making year-end reconciliation simple and
stress-free.
Free W-2 State Corrections
TaxBandits supports e-filing of W-2 corrections with the State of Pennsylvania at no additional cost if the original form was filed
with us.
Free Resubmissions
If your W-2 forms are rejected by the Pennsylvania Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your Pennsylvania W-2 returns!
How to File Fom W-2 with the State of Pennsylvana?
Create your account and follow these steps to easily e-file your W-2s with the State of Pennsylvania!
-
Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
-
Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk
import options. -
Step 3: Complete Reconciliation Form (REV-1667)
Provide the necessary withholding information to complete
Form REV-1667. -
Step 4: Choose Distribution Options
Select the form distribution option — postal mailing, online access, both, or print and mail yourself.
-
Step 5: Review and Transmit
Review your form and transmit it to the SSA and state agencies.
-
Step 1: Choose Form W-2 State-Only Filing
Select Form W-2 State Only filing from the Dashboard.
-
Step 2: Enter Form W-2 and State details
Complete Form W-2 and the respective state information in the
appropriate fields. -
Step 3: Complete Reconciliation Form (REV-1667)
Complete Form REV-1667 (Annual Withholding Reconciliation Statement) with the necessary information.
-
Step 4: Choose Distribution Options
Choose a form distribution method – postal mailing, online access, or printing and mailing yourself.
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Step 5: Review and Transmit to the State
Review your form and transmit it to the state of Pennsylvania.
Start e-filing W-2 Forms with Pennsylvania today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Pennsylvania require W-2 filing?
Yes, the state of Pennsylvania requires W-2 forms to be filed, even if no state tax is withheld.
TaxBandits enables you to file W-2 forms directly with the state of Pennsylvania, even if you filed your federal W-2 elsewhere.
E-file now
Does Pennsylvania require any additional forms to be submitted while filing W-2?
Yes, Pennsylvania requires employers to file Form REV-1667 (Annual Withholding Reconciliation Statement) along with Form W-2 if state income tax was withheld.
When filing Form W-2 Online with TaxBandits, Reconciliation Form REV-1667 is included for free.
When is the deadline for filing Form W-2 with Pennsylvania?
The deadline to file Form W-2 and the annual reconciliation Form REV-1667 with the Pennsylvania Department of Revenue is January 31. This deadline is applicable for both paper and electronic filing.
If the deadline falls on a weekend or federal holiday, the next business day is the deadline.
Can I electronically file a W-2 with Pennsylvania?
Yes! As an employer, you can file Form W-2 electronically with the state of Pennsylvania. If you provide or report 10 or more W-2 wage records with Form REV-1667 (Annual Withholding Reconciliation Statement), they must be filed electronically.
What are the penalties for late filing of W-2 with Pennsylvania?
If any amount of taxes withheld from Pennsylvania's employee is not reported and fully disclosed on or before the due date, interest will be charged daily from the due date to the date at which payment is made.
Penalties for late filing Form W-2
- Failure to file quarterly returns in the imposition of an addition to tax of 5% per month of the total return, i.e., a minimum of $5. The penalty may reach up to a maximum of 25% per return.
Penalties for late payment of taxes
- Failure to file quarterly returns in the imposition of an addition to tax of 5% per month of the total return, i.e., a minimum of $5. The penalty may reach up to a maximum of 25% per return.
Interest in not paying taxes
- If you have willfully underpaid or not paid the taxes that is later proved to be the result of fraud, 50% of the underpayment will be added to the tax.
Learn more about Form W-2 penalties.
Where do I mail W-2 forms when filing with the State of Pennsylvania?
As an employer, you need to mail Form W-2 only when choosing to paper file. Pennsylvania allows paper filing when you submit fewer than 10 W-2s, while filings of 10 or more must be submitted electronically.
E-filing offers a smoother and more efficient experience, with quick processing and instant status updates. If you prefer to paper file, simply include Form REV-1667 and send the required copies to:
Mailing Address of Form W-2:
PO BOX 280412
HARRISBURG, PA 17128-0412
Get started with TaxBandits today and stay compliant with the State of Pennsylvania! Start Filing Now.
Can I file Form W-2c with the State of Pennsylvania?
Yes! You can review and make corrections in the transmitted W-2 forms and Form REV-1667 with the Pennsylvania Department of Revenue. The
corrections in Form W-2 have to be made within three years of the original submission date.
Any corrections made are not final until the REV-1667 Annual Withholding Reconciliation Statement (Transmittal) is submitted.
Mailing Address For Corrected Form W-2s:
PO BOX 280412
HARRISBURG PA 17128-0412
If you made errors on W-2 forms filed with the State of Pennsylvania, you can correct them by downloading the corrected form and mailing it to the address
provided above.
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