Ohio Form W-2 & IT-3 Filing Requirements for 2024
Meet your Ohio W-2 filing requirements confidently with TaxBandits!
Lowest Pricing in the Industry - E-file at just $0.70/form
Simplify Your Ohio W-2 E-Filing
with TaxBandits!
- E-file W-2 with both federal and state
- We also support state-only filing
- Deliver employee copies by mail or online
- Free retransmissions and corrections
Ohio W-2 Filing Criteria for 2024
The State of Ohio requires W-2 filing, even if no state tax is withheld.
| Filing Criteria | Form W-2 |
|---|---|
|
Criteria 1 If there is Ohio state tax withheld |
Filing Method: Direct State Filing Additional Form: Form IT-3 Deadline: January 31, 2025 Pricing: W-2 State Filing - $0.70/form |
|
Criteria 2 If there is no Ohio State Tax Withholding |
Filing Method: Direct State Filing Additional Form: Not Required Deadline: January 31, 2025 Pricing: W-2 State Filing - $0.70/form |
Ready to start filing W-2s with Ohio?
Information Required to File W-2 Forms with Ohio
Discover the key information needed to file Form W2 with the State of Ohio.
1. Employer’s state ID number
The employer's state identification number refers to the Ohio Withholding Tax Account Number.
Ohio State ID Format: 8 digits and must begin with a 5
(Eg: 59 999999)
2. Ohio state/local wages
The total amount of taxable wages, and tips, is subject to Ohio state income tax.
3. Ohio state tax withheld
The total amount of state income taxes withheld from the employee’s wages.
If you’ve withheld any Ohio taxes, you must file Reconciliation Form IT-3.
E-file W-2s to the State of Ohio in minutes with TaxBandits!
Ohio Form IT-3 - Transmittal of Wage and Tax Statement
Form IT-3 is used for the Annual Reconciliation of Ohio state income tax withheld from employees' wages. It reports the total amount withheld and remitted
to the state.
Information Reported on IT-3:
- Number of tax statements issued (Combined W-2s and/or 1099s)
- Total Ohio employee compensation
- Total Ohio income tax liability
- Total Ohio school district tax liability
E-file W-2 with Ohio state in minutes using TaxBandits!
TaxBandits – Simplifying Ohio State W-2 Compliance
TaxBandits supports the e-filing of W-2 forms directly with the Ohio Department of Revenue, ensuring compliance with state regulations.
Supports State-Only Filing
With TaxBandits, you can file W-2 forms directly with your state, even if you don’t file your federal W-2 with us.
State Filing Guidance
TaxBandits provides step-by-step instructions to complete the e-filing process from start to end without any hurdles.
Free W-2 State Corrections
TaxBandits supports e-filing of W-2 corrections with the State of Ohio at no additional cost if the original form was filed with us.
Free Resubmissions
If your W-2 forms are rejected by the Ohio Department of Revenue, you can correct errors and resubmit them for free.
Create a TaxBandits account to start filing your Ohio W-2 returns!
How to File Form W-2 with the State of Ohio?
Create your account and follow these steps to easily e-file your W-2s with the state of Ohio!
-
Step 1: Choose Form W-2
Select the type of W-2 form you want to file.
-
Step 2: Enter Form W-2 details
Complete the form using manual entry or other bulk import options.
-
Step 3: Enter State Filing Information:
Provide the required Ohio state details for Form W-2.
-
Step 4: Choose Distribution Options
Select the form distribution option — postal mailing, online access, both, or print and mail yourself.
-
Step 5: Review and Transmit
Review your form and transmit it to the SSA and state agencies.
-
Step 1: Choose Form W-2 State Only Filing
Select Form W-2 State Only filing from the Dashboard.
-
Step 2: Enter Form W-2 and State Information
Complete Form W-2 and the required state information.
-
Step 3: Choose Distribution Options
Choose a form distribution method – postal mailing, online access, or printing and mailing yourself.
-
Step 4: Review and Transmit to State
Review your form and transmit it to the state of Ohio.
Start e-filing W-2 Forms with Ohio today—TaxBandits makes it quick and easy!
Frequently Asked Questions
Does Ohio require W-2 filing?
Yes, the Ohio Department of Taxation mandates employers to file Form W-2 for each employee from whom they withheld Ohio individual income tax during the reported year.
It is applicable for employees who are Ohio residents or performed their work in Ohio but did not have individual income tax withholding from their income.
TaxBandits enables you to file W-2 forms directly with the state of Ohio, even if you filed your federal W-2 elsewhere. E-file now
Does Ohio require any additional forms to be submitted while filing W-2?
Yes, the Ohio Department of Taxation requires additional forms to be submitted depending upon the type of filing of Form W-2.
If you are filing electronically, you are only required to submit Form W-2 using the W-2 Upload Feature on the Ohio Business Gateway. The paper Form IT-3, Transmittal of W-2 Statements, is not required.
When you E-file with TaxBandits, we prepare and transmit forms to the state.
However, if you choose not to use the W-2 Upload Feature, you must file the paper IT-3 without the corresponding W-2s.
Please note that the Ohio Department of Taxation may still request W-2 information to be submitted via Ohio Business Gateway W-2 Upload Feature when conducting compliance programs.
What are the special fields required when filing a Form W-2 with Ohio?
When e-filing Form W-2 for Ohio, the state requires School district number (4 digits) if there is school income tax withheld.
What is the deadline to file W-2 with Ohio?
The deadline to file Ohio Form W-2 with the Ohio Department of Taxation is on January 31.
The Ohio IT-3 must be filed by January 31st or within 60 days after the business is closed.
If the due date falls on a weekend or federal holiday, the next weekday is the deadline.
Can I electronically file W-2 with Ohio?
Yes, the Ohio Department of Taxation supports the electronic filing of Form W-2s. Here are the filing instructions of Form W-2:
- If an employer is filing 250 or more W-2s, they must file electronically through the W-2 Upload Feature on the Ohio Business Gateway.
- If an employer is filing less than 250 forms, the employer is encouraged to file Form W-2 electronically even though it’s not mandatory. Only paper file the IT-3, the transmittal of W-2 form.
- The Ohio Department of Taxation may still request W-2 information to be submitted via Ohio Business Gateway W-2 Upload Feature when conducting compliance programs.
At TaxBandits, we support the e-filing of W-2 with both Federal and with your State. Whether you want to file W-2s for 10 or more employees, we have solutions for businesses of all sizes.
What are the penalties for late filing of W-2 with Ohio?
For the year 2024, the Ohio Department of Taxation has defined penalties based on when you file, delay in tax deposits, and incorrect filing.
1099 penalties:
When you file W-2 after the due date, the penalty is $50 per month up to a maximum of $500 or 5% of your unpaid tax per month to a maximum of 50% of the tax due.
Late payment of taxes
If you do not pay the tax deducted or withheld from the employee’s compensation on time, a penalty of 50% of the tax due may be levied, unless you prove there was a reasonable cause and not wilful neglect.
Meanwhile, interest will accrue on the unpaid tax at the rate provided under the Ohio Revised Code.
If you fail to file W-2 and do not pay the taxes on time, you will be subject to both penalties above.
Not filing when required
When you don’t file your return or IT-3, the transmittal of W-2 statement, the penalty is $50 per month up to $500 or 5% of your unpaid tax per month to a maximum of 50% of the tax due.
Learn more about Form W-2 penalties.
Can I file the correction form W-2c with the State of Ohio?
Yes! You can review and make corrections to the transmitted W-2 forms with the Ohio Department of Taxation.
If you want to paper file W-2 corrections for the State of Ohio, submit the corrected Forms W-2C to the following address:
Ohio Department of Taxation,
PO Box 182667,
Columbus, OH 43218-2667.
TaxBandits supports W-2c e-filing with the State of Ohio. Create your FREE account now to start e-filing your W-2c forms.
Where do I mail W-2 forms when filing with the State of Ohio?
Every employer who files less than 250 W-2s and chooses not to use the W-2 Upload Feature should mail the paper IT-3 without the corresponding W-2s.
Mailing of Form IT 3, If you are using the U.S. Postal Service:
Ohio Department of Taxation,
PO Box 182667,
Columbus, OH 43218-2667.
Ohio Department of Taxation,
4485 Northland Ridge Blvd,
Columbus, OH 43229-6596.
If you’re looking for an IRS-authorized e-file provider, check out TaxBandits! We support the W2 filing with the SSA and states.
Get started with TaxBandits today and stay compliant with the State of Ohio! Start Filing Now
