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File Form 940 Schedule R Online

Allocation Schedule for Aggregate Form 940 Filers
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Overview of Schedule R (Form 940)

Similar to Form 941, CPEO's and Section 3504 reporting agents are required to attach Schedule R (Form 940) to Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return. Schedule R simplifies the aggregate reporting process by allocating aggregate wages, taxes, credits, deposits and payment amounts to be reported on Form 940 to each of their clients.

CPEO's are generally required by the IRS to file their Schedule R electronically and can file the returns listed on Form 8973. Also, Section 3504 Agents can file the returns listed on their Form 2678 appointment. Aggregate filers can use their own EIN to file a single Form 940 for all of their clients with Schedule R along with their respective FUTA wage and tax liability information for the tax period.

Apart from CPEOs, Aggregate Form 940 of home care service recipients are filed by agents (approved by the IRS under section 3504 through Form 2678, unless you are a state or local government agency acting as agent).

Schedule R (Form 940) E-Filing Deadlines

The deadline for filing Form 940 for 2017 is

940 Due Date

January 31, 2018

Note: If you have fully deposited all of your FUTA tax when it was initially due, you have until February 12, 2018 to file Form 940.

Required Information for Schedule R (Form 940)

The following information must be provided to file Schedule R (Form 940):

  • Business Information of CPEO / Section 3504 Agent (including Name, EIN, and Address)
  • Employment Details of the Aggregate Filer and Their Clients:
    • Total Number of Employees
    • Total Taxable FUTA Wages
    • Total Adjustments for State Exclusions (if applicable)
    • Total Credit Reduction Amount
    • Total FUTA Tax after Adjustments
    • Total FUTA Tax Deposits
IRS Form 941 2017

How to E-File Schedule R (Form 940)

Follow These Steps To Instantly Complete Schedule R (Form 940)
  • Log in or create your FREE TaxBandits account.
  • Select "Aggregate 940 (Schedule R)" in the dashboard.
  • Enter your business information such as the Name, Type, EIN, and Address.
  • Select the tax year that you're filing for.
  • Select either the CPEO or Reporting Agent option to proceed.
  • Complete Schedule R (Form 940) with our Interview-Style Process.
  • Enter your Online Signature PIN or complete Form 8453-EMP.
  • Review your form summary, pay for your form, and transmit it directly to the IRS.
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Penalties for Failing to File Schedule R (Form 940)

What Happens if You Don’t File or Pay Taxes Owed by the Filing Deadline

Generally, the CPEO is solely responsible for paying the client's employment taxes, filing returns, and making deposits and payments for the reported taxes. IRC Section 3504 Agents and their clients are both responsible for paying their employment taxes, filing returns, making deposits and payments for the reported taxes.

Late deposit penalty amounts are determined using calendar days, starting from the due date of the liability.

Form 940 Resources

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