Similar to Form 941, CPEO's and Section 3504 reporting agents are required to attach Schedule R (Form 940) to Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return. Schedule R simplifies the aggregate reporting process by allocating aggregate wages, taxes, credits, deposits and payment amounts to be reported on Form 940 to each of their clients.
CPEO's are generally required by the IRS to file their Schedule R electronically and can file the returns listed on Form 8973. Also, Section 3504 Agents can file the returns listed on their Form 2678 appointment. Aggregate filers can use their own EIN to file a single Form 940 for all of their clients with Schedule R along with their respective FUTA wage and tax liability information for the tax period.
Apart from CPEOs, Aggregate Form 940 of home care service recipients are filed by agents (approved by the IRS under section 3504 through Form 2678, unless you are a state or local government agency acting as agent).
The deadline for filing Form 940 for 2017 is
Note: If you have fully deposited all of your FUTA tax when it was initially due, you have until February 12, 2018 to file Form 940.
The following information must be provided to file Schedule R (Form 940):
Generally, the CPEO is solely responsible for paying the client's employment taxes, filing returns, and making deposits and payments for the reported taxes. IRC Section 3504 Agents and their clients are both responsible for paying their employment taxes, filing returns, making deposits and payments for the reported taxes.
Late deposit penalty amounts are determined using calendar days, starting from the due date of the liability.