IRS Form 943 Instructions for 2023 & 2022

1. How to fill out Form 943 for 2023?

Form 943 has about 29 lines for the 2023 tax year. The following information is needed before
filing the Form 943.

• Name, address, and EIN
• Total agricultural workers employed
• Federal income, Medicare and Social Security taxes
• Monthly or semiweekly deposition
• Signing authorization

• Line 1:

  Enter the Number of agricultural employees employed in the pay period that includes March 12, 2023.

  

  Note: Household employees, persons who received no pay during the pay period, pensioners, or members of the Armed Forces should not be included.

• Line 2:

  Enter the total wages subject to social security tax. Include taxable qualified sick and family leave wages for leave taken after March 31, 2021, and before October 1, 2021.

• Line 2a & 2b:

  Report taxable qualified sick and family leave wages paid in 2023 for leave taken after March 31, 2020, and before April 1, 2021.

• Line 3a & 3b:

  Enter the social security tax on qualified sick and family leave wages, respectively in 3a and 3b (multiply line 2a by 6.2% (0.062))

• Line 4:

  Enter the total wages that are subject to medicare taxes.

• Line 5:

  Multiply line 4 by 2.9% (0.029) and enter the result on line 5.

• Line 6:

  Enter the wages that are subject to additional medicare tax withholding.

• Line 7:

  Multiply line 6 by 0.9% (0.009) and enter the result on line 7.

• Line 8:

  Enter the federal income tax withheld from the employees.

• Line 9:

  Add lines 3, 3a, 3b, 5, 7, and 8 and enter the total taxes before adjustments.

• Line 10:

  Enter the current year’s adjustment. A minus sign can be used to show an adjustment that decreases the total taxes shown on line 9. Otherwise, parentheses can be used.

• Line 11:

  Enter the result on line 11 by combining line 9 and 10.

• Line 12a:

  Enter the amount of the credit from Form 8974 (Qualified Small Business Payroll Tax Credit for Increasing Research Activities), line 12.

• Line 12b:

  Enter the nonrefundable portion of credit for qualified sick and family leave wages for leave taken before April 1, 2021 from Worksheet 1.

• Line 12c:

  Reserved for future use.

• Line 12d:

  Nonrefundable portion of credit for qualified sick and family leave wages for leave taken after March 31, 2021 , and before October 1, 2021(Use Worksheet 3 for calculating).

• Line 12e:

  Reserved for future use.

• Line 12f:

  Reserved for future use.

• Line 12g:

  Add lines 12a, 12b, 12c, 12d, and 12e and enter the total non refundable credits.

• Line 13:

  Enter the total taxes after adjustments and nonrefundable credits by subtracting line 12g from line 11.

• Line 14a:

  Enter the deposits for the year, including any overpayment applied from filing Form 943-X, in the current year.

• Line 14b & 14c:

  Reserved for future use.

• Line 14d:

  Enter the refundable portion of credit for qualified sick and family leave wages for leave taken before
  April 1, 2021.

• Line 14e:

  Reserved for future use.

• Line 14f:

  Refundable portion of credit for qualified sick and family leave wages for leave taken after March 31, 2021, and before October 1, 2021.

• Line 14g:

  Reserved for future use.

• Line 14h:

  Add lines 14a, 14d, 14e, 14f, and 14g and enter the total deposits and refundable credits.

• Line 14i & Line 14j:

  Reserved for future use.

• Line 15:

  If line 13 is more than line 14h, enter the difference on line 15.

• Line 16:

  If line 14h is more than line 13, enter the difference on line 16.

• Line 17:

  Enter the monthly summary of federal tax liability. If line 13 is less than $2,500, don't complete line 17 or Form 943-A. If you were a monthly schedule depositor for the entire year and line 13 is $2,500 or more, enter line 17.

• Line 18:

  Enter the qualified health plan expenses allocable to qualified sick leave wages for leave taken before
  April 1, 2021.

• Line 19:

  Qualified health plan expenses allocable to qualified family leave wages for leave taken before April 1, 2021.

• Line 20:

  Reserved for future use.

• Line 21:

  Reserved for future use.

• Line 22:

  Enter the qualified sick leave wages for leave taken after March 31, 2021 and before October 1, 2021.

• Line 23:

  Qualified health plan expenses allocable to qualified sick leave wages reported on line 22.

• Line 24:

  Enter the amounts under certain collectively bargained agreements allocable to qualified sick leave wages reported on line 22.

• Line 25:

  Qualified family leave wages for leave taken after March 31, 2021, and before October 1, 2021.

• Line 26:

  Qualified health plan expenses allocable to qualified family leave wages reported on line 25.

• Line 27:

  Amounts under certain collectively bargained agreements allocable to qualified family leave wages reported on line 25.

• Line 28:

  Reserved for future use.

• Line 29:

  Reserved for future use.

• Third party designee: If an employee, a paid tax preparer, or another person wanted to be allowed to discuss Form 943 with the IRS, check the “Yes” box in the Third-Party Designee section and enter the details.
• Sign here: To declare, this part has to be completed by signing and entering the date & printing the
  name and title.
• Paid preparer: If the preparer was paid to prepare Form 943 and isn't an employee of the filing entity, then it has to be filled by them.

2. When is Form 943 due for 2023?

The employers are responsible for filing the 943 with the IRS before the due date. For 2023, the due date for filing Form 943 is January 31, 2024. If the deposits are made on time in full payment of the taxes, the return can be filed by February 10, 2024. Failing to file Form 943 before the due date may result in a penalty of about 5% and increases.

3. How to e-file Form 943?

IRS recommends e-filing of Form 943 rather than paper filing to avoid errors and for faster processing. TaxBandits, an IRS authorized e-file provider supports e-filing for all 1099, W2, 94x, and ACA Forms.

Follow the below steps to file 943 electronically with TaxBandits.

• Step 1: Choose the Form 943

• Step 2: Enter Form Information

• Step 3: Review, Pay and Transmit to the IRS

Visit https://www.taxbandits.com/payroll-forms/e-file-irs-form-943-online/ to learn more about Form 943 e-filing.